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Company Name:
Wilshire Associates
Approximate Salary:

Santa Monica, California
United States
Position type:
Full Time
Experience level:
Education level:

Administrative Assistant

Wilshire Associates is seeking a dynamic and enthusiastic Administrative Assistant to support our Private Markets Group, Legal Department and Compliance Department.


  • Support multiple individuals and provide general support for Private Markets, Legal and Compliance.
  • Oversee the daily schedule of multiple individuals. Maintain calendars and schedule meetings taking into account different office / location time zones.
  • Handle travel planning including airline reservations, hotel accommodations, car rental reservations and car service arrangements.
  • Prepare or edit documents using Microsoft (MS) Word or MS Excel or MS PowerPoint.
  • Perform basic filing duties. Maintain filing system and coordinate with Office Manager and Private Markets, Legal and Compliance to support records management / retention.
  • Coordinate with Legal and within the Private Markets Group to communicate New Business contracts. Help maintain contract logs.
  • Process and track expense reports and reimbursements.
  • Meet and greet visitors and clients, answer phones, coordinate conference rooms and coordinate catering.
  • Provide back up to the Front Desk Receptionist.
  • Provide back up to other administrative assistants on an ad-hoc basis.

Required Qualifications and Skills:

  • Minimum two years of corporate administrative experience.
  • Excellent organizational skills; detail oriented with the ability to multitask.
  • Strong time management skills; ability to handle multiple concurrent assignments.
  • Strong verbal and written communication skills.
  • Ability to perform in a fast paced environment.
  • Must have superior skills in Outlook, MS Word, Excel and PowerPoint.
  • Experience booking travel and processing expense reports.

Preferred Qualifications and Skills:

  • College degree, or some college coursework completed.
  • Advanced skills using MS Office products.
  • Financial services industry experience.

Our Offer:

  • An international, dynamic, entrepreneurial work environment.
  • Competitive compensation package, including a bonus opportunity.
  • 3 weeks of vacation, 8 paid holidays per year.
  • 401(k)/Roth 401(k)/Medical/Dental/Vision insurance.

Visit for additional company information.

Wilshire Associates Incorporated is an Equal Opportunity Employer, Minority/Female/Disability/Veteran.

Wilshire Associates Incorporated is an SEC registered investment adviser and required to track certain political contributions under Rule 206(4)-5. As such, you may be required to disclose your prior political contributions.

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