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Company Name:
Harvard University
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Cambridge, Massachusetts
United States
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Associate Director, HAA Clubs SIGs

Harvard University

Associate Director, HAA Clubs & SIGs
Alumni Affairs and Development

Duties & Responsibilities

1. Provides oversight of and sets strategy for the HAA Shared Interest Group (SIG) program, presents completed SIG applications to the HAA Executive Committee for approval three times a year. In conjunction with the Director, sets marketing and outreach strategy for SIGs, finding significant opportunities to market SIGs to the larger alumni community and to raise awareness of the organizations. Provides guidance and management for all large-scale SIG reunions, and for the SIG re-approval process. Works with the HAA Directors for SIGs to problem-solve and assist struggling organizations, with a key focus on ethnic and cultural identity groups. This includes offering distinctive support to SIGs via events, marketing, general guidance, and community-building. Collaborates with HAA colleagues, and specifically the Associate Director for University-wide Alumni Affairs, to create on-campus programming that is of interest to various SIG communities, highlights the organizations, and raises awareness of the groups. Serves as the liaison to the SIGs for these events.

2. Manages the annual HAA Alumni Leadership Conference (ALC), including recruiting the alumni co-chairs, strategically directing the program, overseeing the logistics and budget of the conference, and coordinating with relevant colleagues throughout the HAA on faculty recruitment and conference staffing. Manages the process for recognizing outstanding Clubs and SIGs through the Club and SIG Committee Awards.

3. Serves as the liaison to the Director and the three Clubs & SIGs Committee staff liaisons to create open dialogue and communication amongst all three committees and their volunteer leaders. Works with the staff liaisons and alumni co-chairs to set the strategy for that year's committee, ensure tangible deliverables, and identify potential areas of overlap.

4. Manages the relationship and related programs with the Harvard Club of New York City, including the Non-profit Board Recruitment Fair, Welcome to Your City, student member recruitment, and day-to-day stewardship of our largest Club.

5. Coordinates, as assigned, HAA-sponsored events featuring the President, Provost, Vice Provost, and senior faculty. Coordinates logistics (venue, caterer, timing, etc.) with local Club & SIG leaders, establishes event timelines, works with Communications department on marketing materials, writes speaker briefings, manages the registration process, writes thank you notes to Club/SIG leaders and faculty, and manages budget for the events.

6. In conjunction with the Director and Senior Associate Director for Clubs and SIGs, establishes and maintains collaborative relationships with alumni affairs colleagues throughout the University, and works to build University-wide engagement amongst alumni through the Clubs and SIGs network. Identifies opportunities for collaboration, including liaising with alumni affairs colleagues to plan events that showcase faculty from each school, highlighting volunteer opportunities for alumni within the Club and SIG network, and developing marketing materials and social media strategies to promote University-wide engagement.

7. Manages two Assistant Directors for Clubs and SIGs. Hires, manages, coaches and mentors staff; works with staff to build professional skills; and oversees performance management.

8. The above covers the most significant responsibilities of the position. It does not, however, exclude other duties, the inclusion of which would be in conformity with the level of the position.

9. Willingness to work occasional evenings and weekends, as well as travel, as required.

Basic Qualifications
1. Bachelor's degree at an accredited institution with a minimum of 6 years of related professional experience.
2. Strong staff management skills, with a minimum of 3 years years of experience managing professional staff.
3. Minimum of 5 years of experience in volunteer management in a university or nonprofit setting.

Additional Qualifications
1. Master's Degree at an accredited institution preferred.
2. Experience in Alumni Relations preferred.
3. Excellent written and verbal communication skills, both in person and on the phone.
4. Professional background characterized by initiative, leadership, creative energy, and well-honed organizational skills.
5. Ability to work well under pressure both independently and collaboratively.
6. Ability to recruit, motivate, train, and manage staff and volunteers.
7. Demonstrated capability for project management and financial management.
8. Experience working with computer systems, including knowledge of various Word, Excel, and Outlook programs and familiarity with database management software.
9. Strong diplomatic skills and proven success managing a wide variety of personality types and difficult situations that can arise with volunteers.
10. Strong problem solving skills and adept at conflict management.
11. Strong meeting management and marketing skills, including proven track record in events planning.
12. Job occasionally requires standing for long periods of time and the ability to lift and carry heavy objects.

Additional Information

This full-time exempt position in the HAA Clubs and SIGs Office in the Harvard Alumni Association is responsible for developing the Shared Interest Groups program, and for supporting the alumni Club and SIG networks worldwide, with a particular focus on guiding the strategy for emerging alumni organizations and supporting volunteer networks. This will be done in collaboration with colleagues across the HAA and relevant development colleagues across the University, and in partnership with the alumni offices at each of the graduate and professional schools and the Office of the President and Provost of Harvard.

Please include a cover letter with your application.

Skills testing may be a component of the interview process for this position.

The department of Alumni Affairs and Development at Harvard University is committed to diversity. We welcome applicants who bring varied experience, thought, and practice to the department's mission to maintain and enhance an engaged community of alumni and friends worldwide and to lead the University's fundraising efforts.

Harvard University Benefits Package
Vacation/Sick/Personal/Holidays: Harvard offers 3 (union roles) - 4 (exempt) weeks paid vacation, a paid holiday break between Christmas and New Year's Day, 12 paid sick days, 11.5 paid holidays, and 3 paid personal days each year.
Medical/Dental/Vision Benefit: Harvard offers a variety of excellent medical, dental, and vision plans which all begin on the first day of employment.
Retirement: University-funded retirement plan with full vesting after 3 years of service.
Tuition Assistance Program: Competitive tuition assistance program, $40 per class at the Harvard Extension School and discounted study options through participating Harvard Graduate Schools.
Transportation: Harvard offers a 50% discounted MBTA pass as well as parking options to assist employees in their daily commute to campus.
Wellness Options: Harvard offers programs and classes at little or no cost, including stress management, massages, nutrition, meditation, and complimentary health services. There are also fee-based athletic facility memberships available at various locations around the university for employees.

Job Function
Alumni Affairs and Development

Sub Unit

USA - MA - Cambridge

Alumni Affairs & Development

Time Status

00 - Non Union, Exempt or Temporary

Salary Grade

Pre-Employment Screening
Education, Identity

EEO Statement
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation or any other characteristic protected by law.