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Company Name:
Harvard University
Approximate Salary:

Cambridge, Massachusetts
United States
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Education level:

Floating Financial Analyst

Harvard University

Floating Financial Analyst
Financial Administration

Duties & Responsibilities
The Floating Financial Analyst (FA) rotates across Research Finance (RF) teams in the Office for Sponsored Programs (OSP) based on need. The FA is responsible for the oversight of financial deliverables and related compliance for assigned sponsored awards, including monitoring, reporting, invoicing, accounts receivables collections, reconciliation, and closeout. The FA works in collaboration with clients (departments, centers, schools) and RF teammates to meet these deliverables and manage sponsored accounts. The floating FA will also be assigned project-based duties, such as assisting with business process documentation, training initiatives, organizing documentation, ad hoc data analysis, billing or cash management support, and other special projects. Approximately 15% effort is anticipated for project-based duties and 85% for financial analyst portfolio work.

The position requires performance of complex analyses and review of award expenditures in conjunction with sponsor terms and regulations. After sufficient training in grants compliance and Harvard policies and systems, the FA will work independently and use judgment in interpreting and implementing sponsor and University policies and procedures. Flexibility, time management, and relationship-building with the various RF teams are also required.

This is a great opportunity for a professional with some experience in accounting or financial management who is interested in working for a nonprofit, supporting University research, and learning more about sponsored accounting within higher education. The FA reports to the Associate Director of Research Finance, but will also be supervised by RF Portfolio Managers, depending on the assignment.

Typical duties include:

Serves as a principal source of information on complex University, federal, and sponsor fiscal policies and procedures related to cash management, reporting, and closeout. Interprets guidelines and policies, and effectively advises departmental staff on options or alternatives and recommends courses of action.

Works with departmental staff to achieve timely and accurate invoicing, financial reporting, reconciliation, and closeout of all sponsored awards in the portfolio. Monitors active awards to proactively identify potential issues.

Works collaboratively to research and resolve issues, escalating as needed.

Analyzes financial data and submits journal entries that will affect Harvard's general ledger. Independently enters final data in Harvard's auditable system of record for grants management (GMAS), including the sub-ledger responsible for receivables.

Analyzes financial data to identify potential risks and issues. Presents data and issues (quantitatively and qualitatively) in a way that is meaningful to departments, colleagues, managers, and auditors. Proposes resolutions for complex issues and for financial management best practices.

Documents all work so that it is clear to other staff or auditors. Provides requested documentation for annual single audit and ad-hoc internal or external audits.
Interacts with Harvard's sponsors as needed to clarify terms and submit required reports and invoices.

Liaises effectively with other groups, such as school financial offices, academic department leadership, pre-award offices, and central financial and technology units.

Provides backfill support for peers or additional support during busy periods. Applies good business practices consistently to new assignments, while being flexible and adaptable to work with different groups and sponsors.

Assists with developing and delivering metrics/reports, business process documentation, training initiatives, and special projects as needed.

Basic Qualifications
Bachelor's degree strongly preferred.

3-6 years of direct accounting, financial management, data analysis, and/or grants management experience. Progress toward relevant professional certification may count toward experience.

Intermediate to advanced expertise in Microsoft Excel (e.g. formulas, filters, charts, and pivot tables) and other Microsoft tools.

Demonstrated agility working with systems and reporting.

Ability to handle complex and confidential information with discretion and judgment.
Additional Qualifications
Excellent organizational and time management skills.

Working knowledge of accounting and direct experience in financial management (incurring expenses, invoicing and reporting, accounts payable, and/or accounts receivable). Experience with fund accounting or sponsored accounting is a plus. Experience in a research environment is a plus. Experience auditing or responding to an audit is very helpful.

Problem-solving orientation and ability to be thorough and detail-oriented, but also summarize and convey the bigger picture.

Customer service orientation with a collegial and collaborative approach to working with others across the University.

Independent and professional judgment and prioritization. Ability to focus on the highest-risk items and allocate time accordingly, juggling multiple job duties and clients.

Experience or strong interest in project-based work and matrixed reporting.

Additional Information
The Office for Sponsored Programs is a department within Harvard University's Financial Administration that is focused on providing high-quality administrative and financial assistance to faculty and other University affiliates performing sponsored research. OSP works with researchers across Harvard to help obtain and negotiate awards from sponsoring agencies, assist with grant proposal preparation, ensure compliance with federal regulations and University policies, provide financial support including financial reporting and billing and collection services, and promote knowledge of sponsored research administration throughout the University research community.

Job Function

Sub Unit

USA - MA - Cambridge

Office for Sponsored Programs

Time Status

55 - Hvd Union Cler & Tech Workers

Salary Grade

Pre-Employment Screening

EEO Statement
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation or any other characteristic protected by law.