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Company Name:
Approximate Salary:
Not Specified
Austin, Texas
United States
Position type:
Full Time
Experience level:
4-6 Years
Education level:
Bachelor Degree

Program Specialist IV, College Success

Supplemental Questions: All candidates should complete the supplemental questions. If an application is submitted through Work in Texas (WIT), you must complete the supplemental questions through CAPPS Recruit. To register or login and access your CAPPS Recruit profile, go to CAPPS Recruit to Sign In (Link:

The Texas Higher Education Coordinating Board (THECB) is seeking a detail oriented, organized, friendly individual to join our College Readiness and Success (CRS) team focusing on initiatives supporting persistence and completions of higher education for Texas students. The Program Specialist manages numerous projects and provides guidance to Texas institutions as they work to deliver services to current and returning students. The selected individual will have the opportunity to demonstrate his or her ability to provide administrative support, conduct research, present to institutional faculty and staff, and consult on implementation of initiatives and efforts that increase the college participation and completion rates in Texas. While experience working with postsecondary programs is a plus, applicants who are quick learners, comfortable managing multiple priorities and deadlines, and adaptive to changes in policy and practice are also encouraged to apply.

 General Description:
Performs highly complex grant coordination and technical assistance work with Texas Institutions of Higher Education regarding student success and college completion. Works closely with institutions of higher education to identify and implement strategies and practices that help achieve the goals of the Coordinating Board’s plan for higher education, 60x30TX. Work includes grant management from pre-award to post-award, including monitoring project with annual budget of approximately $2.75 million. Develops effective relationships with local, state, and national organizations that are targeting student success and college completion issues and initiatives. Work involves establishing goals and objectives; analyzing legislation and recommending policy adoptions and changes; and creating priorities and standards for achieving established goals. This position reports to the Assistant Director, College Success.

General Duties and Responsibilities:

  • Assists in development, coordination, and implementation of projects undertaken by the College Completion area within CRS Division.
  • Monitors performance of grant recipients, including monthly online submissions and bi-annual reports; assure accountability measures and compliance with grant goals.
  • Maintains and updates files, databases, records, and prepares reports for awarded grants.
  • Assists in the review of requirements for grants and in the creation of grant applications.
  • Prepares and provides reports relating to grant management, as needed.
  • Analyzes research and state data to develop recommendations for policy and solutions to programmatic issues relating to the implementation, improvement, and expansion or reduction of program projects and/or funding.
  • Manages the GradTX Website, advises appropriate staff of website updates, and assist in the development of site content.
  • Assists in developing program related policies, procedures, standards, and manuals to ensure consistency across programs and in compliance with established objectives and goals.
  • Assists with legislative requests, proposed legislation, and implementation of new laws.
  • Maintains effective working relationship with all agency staff and representatives of other agencies and stakeholders.
  • Applies appropriate Family Educational Rights and Privacy Act (FERPA) standards at all times.
  • Travels up to 20 percent of time, including overnight.
  • Performs other duties as assigned.

 Knowledge, Skills, and Abilities:

  • Knowledge of Texas public and higher education laws and regulations,
  • Knowledge of major student success and/or college completion initiatives in the state or the nation.
  • Knowledge of business English, grammar, spelling, punctuation, and writing fundamentals including proofing and editing documents.
  • Knowledge of budget processes.
  • Skill in using personal computers, databases, and general office software, including Microsoft word, Outlook, PowerPoint, Excel.
  • Skill in reviewing materials for accuracy and efficiently identifying, researching, and correcting errors.
  • Skill in planning, setting appropriate goals and objectives, and carrying out work in a timely and effective manner.
  • Ability to research, understand, and appropriately interpret and apply state and federal laws, rules, regulations, policies, and procedures.
  • Ability to demonstrate knowledge of Standard American English, and proofing and editing practices.
  • Ability to communicate complex information in a clear, organized, concise, professional, and courteous way both in written form and orally with individuals from a diverse social, ethnic, economic, and cultural background.
  • Ability to establish and maintain effective working relationships both internally and externally.
  • Ability to plan, set appropriate goals and objectives, and carry out high quality work in an efficient manner.
  • Ability to adapt to changes in priorities and audience and to efficiently learn new material, practices, and procedures.
  • Ability to initiate and complete tasks with limited supervision and make decisions using appropriate professional judgment and reasoning.
  • Ability to use data and evidence to support successful implementation of policies and programs in education settings.
  • Ability to work under pressure to meet deadlines.
  • Ability to adhere to the agency’s internal management policies and procedures.

 Required Minimum Education and Experience:

  • Bachelor’s degree from an accredited college or university.
  • Four years of experience in higher education, public policy, government, secondary/public education-related work, or monitoring of government grants.
  • Master’s degree from an accredited college or university in higher education, public policy, government, education, social sciences, or related field may substitute for one year of required work experience.


  • Master’s degree from an accredited college or university in higher education, public policy, government, education, social sciences, or related field.
  • Knowledge and experience with state and national student success and college completion issues in higher education.
  • Experience managing and maintaining texting and social media campaigns.
  • Project evaluation relevant to the position responsibilities.

 Physical Requirements and/or Working Conditions:
Work is performed in a standard office environment and requires:
• Regular, reliable, and punctual attendance at work;
• Frequent use of personal computer, copiers, printers and telephones;
• Frequent sitting;
• Frequently works under deadlines, as a team member, and in direct contact with others.

Job offer and continuation of employment with THECB is contingent upon:
• Proof of education and experience listed on the application.
• Eligibility/authorization to work in the U.S.
• Satisfactory results from a pre-employment criminal history background check.

 Compliance with the Selective Service Law for males ages 18-25.  Please be advised that under Texas law, names and other information concerning applicants or nominees may be subject to disclosure upon request.

THECB does not allow dual employment with other state of Texas agencies or institutions.

 Skills assessment may be conducted at time of interview.

 Application Requirements
The Texas Higher Education Coordinating Board is an Equal Opportunity Employer. A State of Texas application is required to apply. For more information on how to apply for this position, go to the Coordinating Board’s employment opportunities website at The Texas Higher Education Coordinating Board participates in E-Verify for each new employees’ Form I-9 to confirm work authorization. For questions please call the HR Department at 512-427-6190. For vocal and/or hearing assistance call 7-1-1.