Company Name:
Harvard University
Approximate Salary:

Cambridge, Massachusetts
United States
Business Development
Position type:
Experience level:
Education level:

Staff Assistant

Harvard University

Staff Assistant
University Administration

Duties & Responsibilities
The Harvard Global Health Institute (HGHI) is a cross university institute and collaborates with university and external partners around the world to develop the knowledge that will generate better outcomes for the health of the world's population. HGHI has an immediate opening for a Staff Assistant III. Reporting to HGHI's Executive Director, the successful candidate will support the ongoing operations of HGHI's team, including the institute's senior staff. The incumbent will play a significant role in ensuring that logistical needs are met in connection with HGHI programming, that the office environment is well-maintained and will primarily be responsible for updating the institute's website through both self-initiated updates and closely monitoring and ensuring that content is current in connection with HGHI's programming staff.

Principle Duties and Responsibilities (Essential Functions*)

  • Manages day-to-day activities such as mail, supplies, and phone coverage, as well as oversight of conference rooms and general office space to ensure that it is well organized and clean; ensures that files are properly maintained and archived according to University schedules;
  • Serves as the face of the institute; ensuring that guests have access to the office and are greeted upon arrival;
  • Serves as team's liaison for building and IT needs, including new employee set up; expected to anticipate needs and work with HRE to ensure that office is well kept and maintained;
  • Drafts correspondence, prepares documents for dissemination, and facilitates communication through coordination of meetings and conference calls; responsible for website updates and ensuring that social media channels, including twitter and Facebook are regularly updated;
  • Manages travel arrangements, conference registration, meeting agendas, etc. as needed;
  • Supports Program staff in daily tasks, including tracking project logistics and implementation; booking rooms, coordinating A/V needs, creating posters and ensuring that catering has been ordered and delivered. Also responsible for meeting room set up and clean up as needed, including seeking slides from presenters and ensuring they are set up and ready in advance of events;

Basic Qualifications
Candidates MUST meet the following basic qualifications in order to be considered for this role:
Minimum of three years of related experience; education beyond High School may count towards years of experience.

Job Function
General Administration

Sub Unit
Interfaculty Initiatives

USA - MA - Cambridge

Harvard Global Health Institute

Time Status

55 - Hvd Union Cler & Tech Workers

Salary Grade

Appointment End Date

Pre-Employment Screening

Mon. - Fri. 9am - 5pm (35hrs./wk.)

EEO Statement
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation or any other characteristic protected by law.