Summary of Position
The Administrative Assistant will handle the day-to-day administrative duties for two executives, the Senior Vice President, Publicity, Events, and Awards and EVP, Insights & Analytics in STARZ’s New York office. The position is a great opportunity to join a collaborative, high functioning team with opportunities for professional growth. Our ideal candidate is a resourceful problem-solver and relationship builder, with a can-do attitude and a desire to learn and grow.
The ideal candidate is a planner, detailed orientated with excellent verbal and written communications skills and can respond effectively and efficiently. This individual will demonstrate the ability to proactively anticipate needs and have a high level of professionalism. Complex calendar management and scheduling will require attention to detail as well as superb time management and organizational skills.
Responsibilities
- Manage complex calendars and scheduling to support two executives. Extensive meeting scheduling coordination between internal and external stakeholders across NY, LA and the UK.
- Comfortable communicating with assistants of high level executives, showrunners, talent representatives, etc. with a professional demeanor.
- General assistant duties including, scheduling conference calls/zooms, meetings, compiling documents, creating and distributing agendas, creating travel itineraries, ordering office supplies, managing office newspaper/magazine deliveries, etc.
- Arrange travel for the two executives (both domestic and international), including but not limited to booking airfare, hotel and cars; as well as for talent as needed in support of the publicity department.
- Prepare expense reports, scan receipts, code and submit any other relevant documentation for corporate submission.
- Provide departmental administrative support and other projects as assigned, including staffing red carpet premiere events, screenings, panels, NY Comic Con, Tribeca Film Festival, PaleyFest, etc.
- Submit and process invoices, mange departmental accruals
- Partner and work very closely with C-Suite executive assistants, assistants across the company and assistants for talent and executive producers in both Santa Monica, NYC and internationally.
- Be a trusted partner to the executives they support with the ability to exercise good judgement
- Must be proficient in Outlook and comfortable navigating various software applications
- Organize meetings including booking conference room space, ordering catering and creating itineraries.
- Receive and process departmental invoices and work with accounting and finance to ensure expenses flow through into department budgets
Qualifications and Skills
- Bachelor’s degree or equivalent experience
- 2+ years of administrative experience
- Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) and Google G Suite tools (Docs, Sheets, Slides, etc)
- Must be highly competent with a range of modern communication tools such as Zoom, Teams, Slack, etc.
- Exceptional communication, time management, and organizational skills
- Detail-oriented and able to meet deadlines
- Must be able to multi-task and prioritize to ensure that all assignments are completed in an accurate and timely manner
- Comfortable juggling multiple projects and managing last minute pivots and timely requests with a calm, professional demeanor
- Thrives in a fast-paced environment and has excellent problem-solving skills
- Resourceful and eager to implement new organizational processes for the team
- Requires discretion in handling confidential information
- Forward-thinker and a creative problem solver
- Effectively partner with other assistants throughout the organization to get things done
Nice to Haves
- Having an interest and is passionate about entertainment, television, media and pop culture is a plus!
- Knowledge of SAP/Concur and AirTable
About STARZ
STARZ (www.starz.com), a Lionsgate company, is a leading media streaming platform committed to delivering premium content that amplifies narratives by, about and for women and underrepresented audiences. STARZ is home to the highly rated and first-of-its-kind STARZ app that offers the ability to stream or download STARZ premium content, as well as the flagship domestic STARZ® service, including STARZ ENCORE, 17 premium pay TV channels, and the associated on-demand and online services. STARZ is available across digital OTT platforms and multichannel video distributors, including cable operators, satellite television providers, and telecommunications companies. In February 2021, STARZ launched #TakeTheLead, a multi-faceted and innovative inclusion initiative expanding its existing efforts to improve representation on screen, behind the camera and throughout the company.
Our Benefits
- Full Coverage – Medical, Vision, and Dental
- Work/Life Balance – generous sick days, vacation days, holidays, and Impact Day
- 401(k) company matching
- Tuition Reimbursement (up to graduate degree)
Compensation
$52,000 - $56,000
EEO Statement
Lionsgate is an equal employment opportunity employer. All employees and applicants are evaluated on the basis of their qualifications, consistent with applicable state and federal laws. In addition, Lionsgate will provide reasonable accommodations for qualified individuals with disabilities. Lionsgate will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of applicable state and federal law.
