Administrative Services Assistant

Job Title
Administrative Services Assistant


Requisition Number
RE47952


Working Title

Department Name
8G305:Education Reform & Research


Work Location
Lexington, KY


Grade Level
42


Salary Range
$17.41-27.87/hour


Type of Position
Staff


Position Time Status
Full-Time


Required Education


AA




Click here for more information about equivalencies:
https://hr.uky.edu/employment/working-uk/equivalencies


Required Related Experience


4 yrs




Required License/Registration/Certification

None.



Physical Requirements

Sitting/standing for long periods of time. Performing repetitive motion tasks. Effectively communicating with individuals from diverse backgrounds.



Shift

Typically, Monday-Friday; Days, 8:00 am-5:00 pm. (40 hours/week)



Job Summary

The Administrative Services Assistant will support the Office of Faculty Affairs and Advancement (FA&A) within the College of Education. Primary responsibilities include managing daily office operations, coordinating faculty hiring procedures, and other administrative duties related to faculty affairs. The assistant will act as a liaison between the Associate Dean, the Business Center, and faculty search committees, ensuring smooth communication and process flow. They will also oversee the accurate entry of faculty job postings and approvals in the Integrated Employment System (IES), monitor applications, and manage various faculty-related records such as sabbatical leave requests, and departmental space usage. Additional duties involve updating the faculty database, supporting procurement and travel arrangements, and coordinating training and development sessions. The ideal candidate will demonstrate strong attention to detail, organizational skills, and the ability to maintain confidentiality, ensuring compliance with university policies and procedures. This role offers an opportunity to contribute to the advancement of faculty and administrative processes while fostering a collaborative and efficient office environment.IEBC (Internal Employee Being Considered).



Skills / Knowledge / Abilities

Office 365, SAP, Tableau, IES, SLCM



Does this position have supervisory responsibilities?
No


Preferred Education/Experience

Bachelor’s degree preferred. Related experience with the faculty hiring process, UK financial procedures, and training and development.



Deadline to Apply
11/06/2024


Our University Community

We value the well-being of each of our employees and are dedicated to creating a healthy place for everyone to work, learn and live. In the interest of maintaining a safe and healthy environment for our students, employees, patients and visitors the University of Kentucky is a Tobacco & Drug Free campus.


As an Equal Opportunity Employer, we strongly encourage veterans, individuals with disabilities, women, and all minorities to consider our employment opportunities.


Any candidate offered a position may be required to pass pre-employment screenings as mandated by University of Kentucky Human Resources. These screenings may include a national background check and/or drug screen.