Administrative Specialist 1- Central Staffing Office Salem

Initial Posting Date:

10/30/2024

Application Deadline:

11/06/2024

Agency:

Oregon Health Authority

Salary Range:

3477.00 - 4,755.00

Position Type:

Employee

Position Title:

Administrative Specialist 1- Central Staffing Office Salem

Job Description:

The Oregon Health Authority (OHA), Oregon State Hospital (OSH) has a permanent opportunity for an Administrative Specialist 1. This position will provide an excellent opportunity to develop skills in compliance, administering programs, and developing your knowledge of laws and regulations. If you are a passionate individual who wants to make process improvements to safety policies and improve Oregon State Hospital safety programs, apply now.

The Oregon State Hospital provides patient-centered, psychiatric treatment for adults from throughout the state who need hospital-level care. Our primary goal is to help people recover from their illness and return to the community. Our services include psychiatric evaluation, diagnosis, and treatment, as well as community outreach and peer support. Watch “Welcome to the Oregon State Hospital” video here.

Please click the link below to view the position description. 

https://www.oregon.gov/oha/Jobs/PostionDescriptions/CSO%20AS1%20POSITIO…;

Shift Times: 4:00am-2:30pm working Saturday - Tuesday

Days Off: Wed, Thu & Friday

THIS POSITION IS 100% IN PERSON

What you will do!

This AS1 position provides administrative support to the Centralized Staffing Office. This position will maintain and coordinate schedules for the hospital's direct care staff. This position communicates directly with units to schedule staff and answer questions. This position provides support and assistance to the Program Nurse Managers, Nurse Managers, and Director of Nursing for each program.

What's in it for you?
We offer a workplace that balances productivity with enjoyment; promotes an atmosphere of mutual respect, dedication, and enthusiasm. You will collaborate in an open office with a team of bright individuals to work with and learn from.

We offer full medical, vision, and dental, we pay 95% to 99% of medical insurance premiums for full-time employees, including mental health coverage. We also offer 8 hours of paid sick leave per month, 8 hours of paid vacation leave per month, 24 hours of personal leave each year, and eleven paid holidays per year plus pension and retirement plans. If you're driven by the passion to do something meaningful that changes lives, the Oregon Health Authority is the place for you.

If you have federal student loan debt or are thinking of going back to school, then you might benefit from the Student Loan Forgiveness Program. If you make 120 qualifying payments on your student loan while working full-time for a qualifying employer, your student loan debt may be forgiven.

This recruitment will be used to fill, full-time positions located in Salem OR, and may be used to fill future vacancies as they occur. This position is represented by Service Employees International Union (SEIU).

The Oregon State Hospital is a 24/7 Facility with varied working hours which will include weekends and/or holidays.

OHA values health equity, service excellence, integrity, leadership, partnership, innovation and transparency. OHA’s health equity definition is “Oregon will have established a health system that creates health equity when all people can reach their full potential and well-being and are not disadvantaged by their race, ethnicity, language, disability, age, gender, gender identity, sexual orientation, social class, intersections among these communities or identities, or other socially determined circumstances. Achieving health equity requires the ongoing collaboration of all regions and sectors of the state, including tribal governments to address: the equitable distribution or redistributing of resources and power; and recognizing, reconciling, and rectifying historical and contemporary injustices.” OHA’s 10-year goal is to eliminate health inequities. Click here, to learn more about OHA’s mission, vision and core values.

Minimum Qualifications:

• Two years of secretarial or basic administrative support experience that includes records processing, generating documents, and gathering and sorting data

OR

• An associate degree in general office occupations and one year of experience with records processing, generating documents, and gathering and sorting data

OR

• An equivalent combination of education and experience.

Desired Attributes:

• Staffing experience in a medical or similar facility
• Experience using personal computers, entering and retrieving information to include electronic mail and spreadsheets.
• Experience performing a variety of clerical functions at a technical or secretarial support level requiring decision-making within established laws, rules, policies and procedures.
• Experience applying laws, rules, policies, procedures, and applicable Collective Bargaining Agreements
• Ability to maintain confidentiality of agency records.
• Ability to work in a fast-paced environment with constant interruptions.
• Ability to use a multi-Line phone system – dealing with large amounts of inbound and outbound calls.

How to apply:

Attention current State of Oregon employees: To apply for posted positions, please close this window, and log into your Workday account and apply through the Career worklet.

• Complete the online application.
• Complete the Questionnaire.
• Attach a Resume.

Please ensure you’ve provided a thorough and updated application as it pertains to the position for which you are applying. Your application materials will be used to determine salary based on a pay equity assessment.  For further information, please visit the Pay Equity Project homepage.

Questions/Need Help?

If you need assistance to participate in the application process, including an accommodation request under the Americans with Disabilities Act contact at Jenny Templin 971-372-8147 or jenny.templin@oha.oregon.gov 

Additional Information

• Please monitor your Workday account, as all communication will be sent to your Workday account. You must have a valid e-mail address to apply.
• If you are a veteran, you may receive preference. Click here for more information about veterans’ preference. If you checked that you are a veteran, we will ask you for your documents later in the process.
• We do not offer VISA sponsorships or transfers at this time – unless specifically noted. Within three days of hire, you will be required to complete the US Department of Homeland Security's I-9 form confirming authorization to work in the United States
• If you are offered employment, the offer will be contingent upon the outcome of an abuse check, criminal records check and driving records check, and the information shall be shared with the Oregon Health Authority (OHA), Office of Human Resources (OHR). Any criminal or founded abuse history will be reviewed and could result in the withdrawal of the offer or termination of employment.
• Candidates who are offered employment at the Oregon State Hospital must satisfactorily pass a pre-employment drug test.
• Please only attach documents that are related to the position. Additional documents that are attached will not be reviewed.
• Employees at the Oregon State Hospital may be exposed to the handling, administration, waste, and spill cleanup of hazardous medications, which may result in health impacts to the employee.
• Applicants can review the Oregon State Hospital's anti-retaliation notice at www.oregon.gov/oha/OSH/Documents/SB469.pdf
• Applicant Help and Support webpage.

The Oregon Health Authority is committed to fair employment practices and non-discrimination, including pay equity for all employees. We do not discriminate on the basis of protected class (race, sex, veteran status, disability, age, color, religion, national origin, marital status, sexual orientation) in the payment of wages or screen applicants on the basis of their current or past compensation. We determine salary by completing a review of your application materials to evaluate your related education, experience, and training for this position. (critical elements of the process).

The Oregon Health Authority is an equal opportunity, affirmative action employer committed to work force diversity and anti-racism.