Associate Dean for Faculty Affairs

19-Sep-2024

Associate Dean for Faculty Affairs

Harvard Medical School

66796BR

Position Description

This full- time administrative position reports to the Dean for Faculty Affairs. The Associate Dean has a senior leadership role in the Office for Faculty Affairs at Harvard Medical School (HMS) and will have expertise in and responsibility for oversight of all senior faculty recruitment, appointments, and promotion processes at Harvard Medical School and will participate in a broad range of strategic projects designed to improve Harvard Medical School’s faculty appointments processes and policies.

In addition to related duties as required, responsibilities include:

Senior Appointments and Promotions

• Leads dedicated team of 4 doctoral-level Program Directors (PD) for faculty appointments, 4 staff support Promotions Coordinators (PC) managing professorial appointments and promotions
• Advises faculty and department chairs on senior recruitment, appointments, and promotions, and communicates with chairs about promotion outcomes
• Oversees the interpretation, implementation, refinement, dissemination of policies related to senior faculty appointments
• Oversees the seating of committees related to senior promotion and its voting actions, including the Subcommittee of Professors, the Professor of Clinical X Review committee, and the Social Science Council
• Serves as a Dean’s office representative in strategic meetings relevant to Faculty of Medicine governance (e.g., Faculty Council, Council of Academic Deans, Office for Clinical and Academic Affairs senior staff)

Endowed Professorships and Emeritus Nominations

• Oversees the endowed professorship nomination process (incumbents, transitions to distinguished, transitions to emeritus), including communications with departmental/institutional leadership and the Provost’s Office
• Collaborates with the Office of Alumni Affairs and Development as a local expert on endowed professorships for departmental and institutional leadership as well as the HMS Office of Finance, including setting the agenda for quarterly joint meetings
• Oversees the emeritus nomination process, supervising outreach to departments and institutions

Committee Leadership

• Manages Social Science Council: responsible for assessment of candidates reviewed by this group and senior management of meetings

Basic Qualifications

• Advance degree (PhD, MD, or equivalent) in relevant field.
• At least 5-7 year of relevant experience as a senior administrative leader in higher education, either as a faculty or staff. If faculty, academic credential should be commensurate with Professor or Associate Professor at Harvard Medical School.

Additional Qualifications and Skills

• Background in basic science, translational, and/or clinical research strongly preferred.
• Proven expertise in academic affairs, with prior supervisory experience of staff highly preferred.
• Demonstrated ability to work effectively with senior leaders, faculty, and administrators to assess needs, align priorities, and implement policies in a large, decentralized institution.
• Excellent interpersonal skills including responsiveness in communication, diplomacy, and openness to diverse perspectives.
• High ethical standards in managing sensitive situations and confidential information.
• Excellent verbal and written communication and presentation skills.
• Strong problem-solving skills, with experience in innovation, pragmatic flexibility, managing multiple workstreams, and working under time constraints.
• Proficiency with technology, data organization, and data reporting.

Additional Information

The health of our workforce is a priority for Harvard University. With that in mind, we strongly encourage all employees to be up-to-date on CDC-recommended vaccines.

Please note that we are currently conducting a majority of interviews and onboarding remotely and virtually. We appreciate your understanding.

The Harvard Medical School is not able to provide visa sponsorship for this position.

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Work Format Details

This position is based in Boston, but the work may be done primarily remote. Any remote work must be performed in a state in which Harvard is registered to do business (CA*, CT, GA, IL, MA, MD, ME, NH, NJ, NY, RI, VA, VT, and WA). Individual flexible and remote work options for this role will be discussed during the interview process. *Note: Harvard employees working in California must be exempt

Benefits

We invite you to visit Harvard's Total Rewards website (https://hr.harvard.edu/totalrewards) to learn more about our outstanding benefits package, which may include:

• Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.
• Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.
• Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.
• Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.
• Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.
• Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.
• Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.
• Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.
• Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.

Job Function

Faculty & Student Services

Department Office Location

USA - MA - Boston

Job Code

FS0461 Academic Affairs Director

Work Format

Remote

Sub-Unit

------------

Salary Grade

061

Department

Faculty Affairs

Union

00 - Non Union, Exempt or Temporary

Time Status

Full-time

Pre-Employment Screening

Education, Identity

Commitment to Equity, Diversity, Inclusion, and Belonging

We are committed to cultivating an inclusive workplace culture of faculty, staff, and students with diverse backgrounds, styles, abilities, and motivations. We appreciate and leverage the capabilities, insights, and ideas of all individuals. Harvard Medical School Mission and Community Values   
https://hms.harvard.edu/about-hms/campus-culture/mission-community-valu…

EEO Statement

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.

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