Description
Pay Grade: N
Who we are. We protect lives.The Georgia Department of Public Health is the lead agency entrusted by the people of Georgia to proudly protect lives and promote healthy lifestyles in diverse communities statewide. We are committed to preventing disease, injury, and disability; promoting health and well-being; and preparing the State of Georgia for responding to disasters.
What we offer.As a member of the Georgia Department of Public Health team, you will join a passionate group of individuals who are dedicated to making an impact. No matter your role, you will individually contribute to protecting the lives of all Georgians while receiving a wide range of benefits, so you can:
- Make a Professional Impact – Build your career where it matters and protect lives in the community where you live, work, and play
- Enjoy Workplace Flexibility – Experience flexibility in how you work so you can be your best self for you and Georgia Residents
- Work with a Dynamic and Diverse Team– Collaborative and inclusive way of working where employees share ideas and leverage collective strengths
- Achieve Career Longevity – Countless opportunities for continuous learning/development that support a long-term career
- Take Part in a Hands-on Working Culture – Unique culture of active engagement and problem-solving, no matter your role
- Feel Pride in Where you Work – Be part of making an impact in public health alongside dedicated people just like you
As a Budget Senior Manager within the Division of Women, Children, Nursing/Child Health at the Georgia Department of Public Health, you will join a dedicated group of public health professionals that help support the overall mission and vision of protecting lives of Georgian residents in a variety of ways.
This position is funded by a federal grant and is subject to available grant funds
Job Responsibilities
The Budget will be responsible for performing complex administrative duties and financial and operational data analysis and reporting for all Division programs. Identifies trends, discrepancies, and variances to improve the efficiency and effectiveness of operations. May supervise, guide, and/or instruct the work of subordinate staff. Must work collaboratively with other departments, divisions, outside agencies, and vendors to monitor program spending, provide timely processing of invoices, and to address operational issues. Provides high level support for Division initiatives, grants, contracts, and implementation of new DPH business processes and procedures when indicated.
JOB DUTIES AND RESPONSIBILITIES (OVERALL TASKS AND EXPECTATIONS OF THE POSITION)
- Work collaboratively with Division leadership, program managers and staff on development of new and annual budgets and budget revisions.
- Provide monthly budget updates to program managers to ensure efficient utilization of all funds.
- Develop and manage state and federal grants budgets in collaboration with program managers.
- Manage budget compliance and financial activity to assure compliance with funding requirements and efficient utilization of funding. .
- Provide ongoing tracking of district and county GIA spending in collaboration with GIA business owners.
- Manage purchasing and contract activities.
- Develop and maintain programmatic expenditure tracking tools and spreadsheets.
- Process contracts and vendor invoice payments via PeopleSoft Financials.
- Process new contracts, amendments and renewal that includes development of funding projection and line-item budgets.
- Enter and process purchasing requisitions for department expenses and contracts.
- Routinely conducts TeamWorks queries to monitor purchase order and contract balances.
Minimum Qualifications
Bachelor's degree in operations management, business administration, or a related field which includes four (4) years in a managerial or supervisory role;
or
Eight (8) years of related professional experience which includes four (4) years in a managerial or supervisory role;
or
Four (4) years of experience required at the lower level Mgr 2, Business Ops (GSM011) or position equivalent.
Note: An equivalent combination of knowledge, education, job or intern experience, training, or certifications that provides the necessary knowledge and skills to successfully perform the job at the level listed may be substituted year-over-year.
Preferred Qualifications:
• Experience in PeopleSoft Financials and Team Georgia Marketplace.
• Experience in contracts, contract amendments and renewals.
• Proficiency in Excel.
Additional Information
Georgia Department of Public Health Commissioner and leaders encourages all employees to engage in regular wellness activities and to make lifestyle choices that promote health and well-being.
The use of wellness breaks during the workday is authorized to support this philosophy and assist employees in meeting their wellness goals. A maximum of 30 minutes in a given workday may be used to engage in wellness activities, generally in the form of two 15-minute breaks or one 30-minute break.
Employment Information
Current State employees are subject to State Personnel Board rules regarding salary.
DPH accepts educational credential recognized by the Council for Higher Education Accreditation (CHEA) and/or the US Department of Education (DOE) will be considered. DPH will contact educational institutions to verify degree, diploma, licensure, etc.
The candidate selected for this position may be subject to pre-employment drug screening and a criminal background check.
As an employee of DPH, in the event of an identified emergency you may be required, as a term and condition of employment, to assist in meeting the emergency responsibilities of the department.
If you require accommodations under the American Disability Act (ADA), email request by the closing date of this announcement to: DPH-HR@dph.ga.gov.
DPH is an Equal Opportunity Employer
Due to the volume of applications received, we are unable to provide information on application status by phone or e-mail. All qualified applicants will be considered, but may not necessarily receive an interview. Selected applicants will be contacted by the hiring agency for next steps in the selection process. Applicants who are not selected will not receive notification.
This position is subject to close at any time once a satisfactory applicant pool has been identified.
