Convention Sales Coordinator

Job Title: Convention Sales Coordinator

Department: Sales & Services

Reports to: Senior Vice-President Convention Sales & Services

Job Classification: Non-Exempt (hourly)

SUMMARY:

Assists convention sales managers with leads, bid books, presentations, proposals, Experience KC tours (FAMs), sales missions, site visits, trade show promotions and produces reports from CRM.

KEY RESPONSIBILITIES:

• Maintains and produce accurate reports
• Maintains extranet information for Convention Digest and lead distribution
• Assists with bid proposal creation and assembly
• Supports sales manager with CRM data entry
• Performs general administrative functions for sales team in day-to-day operations
• Monitors and helps coordinate administrative workflow of the Convention Sales department
• Assists with preparation for sales presentations
• Maintains constant supply of sales materials (bid proposal packages, sales kits, videos, etc.) and monitors usage
• Composes and types correspondence, including sales leads and itineraries
• Answers telephone and gives information to callers or routes call to appropriate person
• Records minutes of various committee meetings
• Assists as needed with special projects and events
• Provides organizational phone/communication support and back up as needed
• Prepares meeting rooms and meeting invites as requested

EDUCATION AND EXPERIENCE:

• College degree preferred
• Strong analytical/problem solving skills
• High level of proficiency in all Microsoft programs and ability to quickly learn industry related CRM
• Ability to communicate effectively with a wide variety of customers
• Demonstration of proficient time management skills
• Excellent interpersonal, organizational prioritizing and sound planning and decision-making skills

CORE COMPETENCIES:

• Communication: Strong verbal and written communication skills; capable of interacting effectively with internal teams and external clients.
• Time Management: Ability to manage multiple projects simultaneously and meet deadlines.
• Problem-Solving: Strong analytical skills with a focus on problem-solving and process improvement.
• Attention to Detail: Highly organized with the ability to prioritize and track multiple tasks and details with accuracy.
• Interpersonal Skills: Ability to work collaboratively across teams and build positive relationships with clients and colleagues.
• Customer Focus: Strong commitment to delivering exceptional service to both internal and external stakeholders.

WORKING CONDITIONS:

• Primarily office-based with occasional offsite meetings and events.
• Occasional light travel is required for pre-promotional events, team events, and training sessions.

For more information, or to apply now, you must go to the website below. Please DO NOT email your resume to us as we only accept applications through our website.

https://visitkc.applicantpro.com/jobs/3529287-296689.html