Project Administration Assistant Technology Deployment

Description

Idaho National Laboratory’s (INL) External Engagement and Communication group is seeking professionals interested in exploring a career as a Project Administration Assistant-Technology Deployment.

Our team works an on-site 9x80 schedule and you will work at our Idaho Falls EROB facility with every other Friday off!

The Technology Deployment Project Administrative Assistant provides important administrative support to the Technology Deployment (TD) team by assisting with special projects and supporting various technology transfer programs. .

You will report to the Director, Technology Deployment. You will not have any direct reports.

Responsibilities Include:

This role (1) ensures the smooth operation of the technology department's projects, proposals, and programs; (2) contributes to the successful administration and execution of technology transfer projects, thereby enhancing the lab's impact and securing additional funding; and (3) will also managing reception responsibilities and provide back-up support to other administrative actions.

Calendar and Travel Management: Manage the Director's calendar, prioritizing important events and monitoring emails throughout the day to avoid conflicts or make last-minute corrections. Assist the Director in directing and completing daily administrative tasks.

Special Projects and Communications Support: Support the Director in managing inbound actions related to special projects, ensuring and task delegation.

Project Administration: Under the direction of the Director and the Technology Transitions Strategic Investments Specialist, help administer technology transfer-related programs. This includes performing administrative work related to CLIMBR preparation and proposal submission, awarded project management (including CRADAs/SPPs agreement development and financial reporting), OTT Site Funding and project management, and securing external funding. Help respond to lab-wide calls and developing or assisting in the development of proposals.

Deployment and Maturation Fund Programs: You will help establish and manage INL's Technology Deployment Demonstration program, Technical Assistance Program and Royalty Projects, ensuring its effective execution and understanding of the lab's strategic goals.

Reception and Communication Management: Serve as the primary host of the TD Reception Desk, covering visitors, inquiries, guests, and communications for in-person activities.

You will be a back-up for the TD Administrative Assistant

• Compose and types, edits, and proofs a variety of documents, reports, and correspondence.
• Create charts and graphs to be used in oral presentations.
• Initiate and respond directly to correspondences.
• Respond to problems and inquiries and complete periodic and special reports.
• Order supplies by generating requisitions through our organization provided systems.
• Is the Point of Contact (POC) and escort for vendors performing maintenance on office equipment.
• Receive, refer, and/or answer mail, walk-in, and telephone inquiries regarding organization activities.  Efficiently coordinate multiple calendars and schedules with accuracy and efficiency while prioritizing needs.
• Proactively resolve scheduling conflicts and coordinate collaborative meetings.
• Support office operations by coordinating requests for information or providing general direction to others across INL.
• Coordinate travel accommodations for organization(s) and prepare travel expense records.
• Handle project classified and unclassified sensitive data and materials according to protocol while maintaining surveillance against security infractions and violations.
• Advise managers and personnel in making decisions to retain, store, or destroy organization records, ensuring special record-keeping requirements are met for various record classifications.
• Maintain office records and files and ensure confidentiality and security of sensitive and controlled documents.
• Logistical space coordination and onboarding of new employees.
• Facilitate phone/move requests, and other maintenance and service requests for employees.
• Property management and space management.
• You will monitor status of critical items, assignments, and deadlines to ensure completion.

Qualifications

Minimum Requirements:

Level 3-Bachelor's Degree and a minimum of 5 years of relevant experience or a Masters and 2 years of relevant experience. Relevant experience includes managing projects.

You will be asked to obtain and maintain a Department of Energy "L" clearance, which requires US Citizenship. 

TDP: This is a testing designated position; you will be required to submit to a pre-employment drug screen and periodic drug testing throughout the term of your employment. 

Benefits and Relocation

• Medical, Dental, Vision, and Flexible Spending Accounts
• 401(k) with a 4.2% employer contribution and up to 4.8% match
• Paid time off (personal leave)
• Employee Education Program (tuition assistance)
• Benefit eligibility subject multiple factors, including employment status and position classification.

INL is a science-based, applied engineering national laboratory dedicated to supporting the U.S. Department of Energy’s mission in nuclear energy research, science, and national defense. With more than 5,000 scientists, researchers, and support staff, the laboratory works with national and international governments, universities and industry partners to discover new science and development technologies that underpin the nation’s nuclear and renewable energy, national security, and environmental missions.

INL Mission
Our mission is to discover, demonstrate and secure innovative nuclear energy solutions, other clean energy options and critical infrastructure.

INL Vision
Our vision is to change the world’s energy future and secure our nation’s critical infrastructure.

Selective Service Requirements
To be eligible for employment at INL males born after December 31, 1959 must have registered with the Selective Service System (SSS). For more information see www.sss.gov.

Equal Employment Opportunity
Idaho National Laboratory (INL) is an Equal Employment Opportunity (EEO) employer. It is the policy of INL to provide equal employment opportunities to all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information. Women and People of Color are strongly encouraged to apply. 

Reasonable Accommodation
We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.

Other Information
When applying to positions please provide a resume and answer all questions on the following screens. Applicants, who fail to provide a resume or answer the questions, may be deemed ineligible for consideration.

INL does not accept resumes from third party vendors unsolicited.