Property Coordinator(Office/On-site)

Introduction

Join Our Team as a Property Coordinator
Are you looking for an outstanding opportunity to contribute to a dynamic and ambitious team? The State of Connecticut, Department of Labor (DOL)is seeking a dedicated Property Coordinator to join our Facilities unit. This is a newly built, full-time position based in Wethersfield, with the flexibility to travel to various locations across the state. If you are passionate about facilities management and have a proven track record of delivering impeccable service, we want to hear from you.

As a Property Coordinator, your role will involve a variety of tasks essential to the smooth operation of our facilities. Your key responsibilities will include:

• Leading all aspects of daily activities related to property and facilities management.
• Successfully implementing and managing inventory databases to ensure the efficient tracking and maintenance of office equipment and furniture.
• Delivering outstanding customer service to both internal and external collaborators.
• Lifting, installing, and moving equipment up to 50 lbs. with minimal assistance.
• Managing commercial office furniture arrangements, including space planning and reconfigurations.
• Applying Microsoft Office Suite, particularly Word, Excel, and Outlook, to build reports, manage schedules, and communicate effectively.
• Traveling to various locations across the state to support facilities management needs.

To excel in this role, you will possess:

• Demonstrated experience in facilities management, with a focus on delivering world-class service.
• Proven ability to manage inventory databases efficiently.
• Outstanding customer service skills, ensuring positive interactions and happiness.
• Ability to lift, install, and move equipment up to 50 lbs. with minimal assistance.
• Experience with commercial office furniture, including planning and reconfigurations.
• Proficiency in Microsoft Office Suite, particularly Word, Excel, and Outlook.
• Strong organizational skills, with the ability to determine priorities and manage multiple tasks simultaneously.

Work Schedule
This is a full-time position, requiring 40 hours per week, Monday through Friday. You will be based in our Wethersfield office, with occasional travel to other locations throughout the state.

Benefits
We prioritize the well-being of our employees and recognize the importance of maintaining a harmonious work-life balance. Alongside competitive compensation, we provide a range of benefits, including medical, dental, and vision insurance, retirement plans, paid time off, and professional development opportunities.

• Visit our new State Employee Benefits Overview page!
• Work for a Forbes top company: 'Forbes' State of Connecticut Ranked One of the Best Employers of 2023 - State of CT Receives National Recognition for Offering Job Growth, Competitive Benefits, and Flexible Schedule.

Why This Opportunity is Unique
As part of the State of Connecticut's Facilities unit, you will play a pivotal role in ensuring our work environments are safe, efficient, and encouraging of efficiency. This position offers a purposeful chance to contribute to the public sector, working in an encouraging and collaborative team environment. You will have the opportunity to develop your skills, compete with outstanding professionals in the industry, and be a part of a passionate organization.

Selection Plan

• Please visit our 'Applicant Tips on How to Apply' page or view our tutorial.
• The minimum experience and training requirements must be met by the close date on the job opening, unless otherwise specified.
• Although applicants will receive correspondence via email, as a backup they are also encouraged to sign on to their Personal Status Board on a daily basis to monitor their status, view all emailed notices and complete tasks required in the recruitment process. 
• In order to comply with Public Act 21-69, the State of Connecticut is no longer asking for resumes during the initial application process.  
• This posting may require completion of additional referral questions (RQs). You can access these RQs via an email that will be sent to you after the posting's closing date or by visiting your JobAps Personal Status Board (Certification Questionnaires section). Your responses to these RQs must be submitted by the question's expiration date. Please regularly check your email and JobAps Personal Status Board for notifications. Please check your SPAM and/or Junk folders on a daily basis in the event an email provider places auto-notification emails in a user's spam. 
• Note:  At any point during the recruitment process, applicants may be required to submit additional documentation which support their qualification(s) for this position.  These documents may include:  a cover letter, resume, transcripts, diplomas, performance reviews, attendance records, supervisory references, licensure, etc., at the discretion of the hiring agency.  Applicants must meet the minimum qualifications as indicated to apply for this position. 
• Should you have questions pertaining to this recruitment, please contact Liz Pinette at elizabeth.pinette@ct.gov.
• This position will be filled in accordance with contractual language, reemployment, SEBAC, transfer, promotion and merit employment rules.
• The immediate vacancy is listed above, however, applications to this recruitment may be used for future vacancies in this job class.
• All application materials must be received by the recruiting agency by the time specified on the job opening for the position for which you are applying. Late applications may not be submitted and will not be considered. Exceptions are rare and limited to documented events that incapacitate a candidate during the entire duration of the job posting time period.  It is the candidate’s obligation and responsibility to request an exception and provide a legally recognized justification to accommodate such exception.  Requests should be made to DAS.SHRM@ct.gov.
• For current state employees, salary calculations are not necessarily comparable from one of the three branches of state government (i.e., Executive, Legislative, Judicial) to the other.
• Read through this helpful link to prepare for your interview.

PURPOSE OF JOB CLASS (NATURE OF WORK)

In a state agency this class is accountable for independently performing a full range of tasks in coordinating a statewide property program.

EXAMPLES OF DUTIES

• Coordinates a statewide program designed to fill state agency and/or town (non-profit tax exempt facilities of health education and public safety) needs for surplus, existing and/or real property involving acquisition, disbursement and/or inventorying of one or more of the following: surplus, existing or real property, materials and supplies; 
• Reviews, evaluates and makes recommendations regarding property needs, requests and utilization practices; 
• Reviews lists of available property or actual property to determine usability; 
• Makes inquiries of state agencies or towns as to possession of property; 
• Matches requests for state agencies and/or towns for property to federal surplus lists or state surplus or real property lists; 
• Maintains or supervises maintenance of inventory and necessary records and files relative to property; 
• Contacts and/or meets with government or agency officials regarding available property or requested property; 
• Prepares estimates and reports as requested; 
• May supervise storage and distribution of property acquired in bulk; 
• May take physical inventories of installations throughout the state; 
• May review non-reportable property at federal locations; 
• May plan supply requirements in accordance with departmental needs; 
• Performs related duties as required.

KNOWLEDGE, SKILL AND ABILITY

• Knowledge of
  • materials management policies and procedures; 
  • inventory control methods and procedures; 
  • real estate and/or property management; 
  • bookkeeping; 
• Skills
  • interpersonal skills; 
  • oral and written communication skills; 
• Ability to
  • perform arithmetic computations; 
  • maintain accurate records; 
  • utilize computer software.

MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE

Two (2) years of experience in materials management and inventory control.

MINIMUM QUALIFICATIONS - SUBSTITUTIONS ALLOWED

For state employees two (2) years of experience as an Office Assistant performing complex clerical duties in inventory control, asset or materials management or surplus may be substituted for the General Experience.

PREFERRED QUALIFICATIONS

• Experience with customer service.
• Experience lifting, installing, and moving equipment up to 50 lbs. with minimal assistance.
• Experience with Facilities Management.
• Experience with commercial office furniture.
• Experience with Microsoft Office Suite- especially with Word, Excel, and Outlook
• Experience with managing inventory database.

SPECIAL REQUIREMENTS

Incumbents in this class may be required to travel.

Conclusion

AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER

The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.

ACKNOWLEDGEMENT

As defined by Sec. 5-196 of the Connecticut General Statutes, a job class is a position or group of positions that share general characteristics and are categorized under a single title for administrative purposes.  As such, a job class is not meant to be all-inclusive of every task and/or responsibility.