STEPS Administrative Assistant (Lexington & Covington)

Job Title
STEPS Administrative Assistant (Lexington & Covington)


Requisition Number
TE08565


Department Name
81045:Small Business Development Center (SBDC)


Work Location
Lexington and Covington, KY


Salary Range
$20-25/hour


Type of Position
Temporary


Position Time Status
Full-Time


Required Education

Required Related Experience

Required License/Registration/Certification

Physical Requirements

Sitting for long periods of time.



Shift

40 hours per week, 8-5 (M-F), some evenings/weekends will be required.



Job Summary

Candidate will be responsible for:

• Assist in administrative tasks related to building and maintaining professional relationships with small businesses throughout Lexington and Covington.
• Coordinate intake sessions tailored for entrepreneurs, with a primary focus on the development and strategic planning of business expansion or startup.
• Facilitate logistical aspects of training workshops, including scheduling, materials preparation, and participant coordination.
• Support the development and implementation of fundraising strategies for center events, specifically centered around showcasing small businesses.
• Provide administrative support to ensure a smooth process for coaching entrepreneurs through business launch and growth phases.
• Assist in scheduling and organizing business coaches, managing communication, and tracking follow-up actions.
• Manage administrative aspects of connecting clients to key resources, including maintaining relevant contact information and documentation.
• Support in organizing and coordinating sessions aimed at helping entrepreneurs develop various business aspects.
• Assist in administrative tasks related to market research and competitive analysis, including data collection and organization.
• Coordinate administrative aspects of collaboration with partners, chambers of commerce, local economic development agencies, and lenders.

SPECIFIC DUTIES AND RESPONSIBILITIES:

• Oversee the intake process, ensuring a seamless experience for Kentucky SBDC clients.
• Actively monitor a PC-based CRM system, maintaining activities, inquiries, and client engagement.
• Handle incoming center communications, responding promptly, and direct messages to appropriate personnel or resources.
• Drive marketing efforts for center events, creating content and organizing promotional activities.
• Coordinate under the direction of the Center Director, all training workshops, handling tasks such as scheduling, preparing materials, and organizing participants for regular sessions and larger events.
• Participate in meetings and events of small businesses in the areas served.
• Maintain current records of client firms, proposals, and project status using a PC-based CRM system.

Skills / Knowledge / Abilities

REQUIRED SKILLS:

• Proficiency in Microsoft Office suite (Word, Excel, PowerPoint, Outlook) and the ability to learn new technology essential to work with entrepreneurs in a virtual setting.
• Demonstrated understanding of how entrepreneurship and related activities serve to strengthen and grow Kentucky’s economy.
• Must be a highly motivated self-starter who works well in an independent setting
• Ability to communicate effectively and persuasively
• Ability to analyze and solve problems
• Ability to manage projects effectively
• Ability to travel and have a valid driver’s license

REQUIREMENTS:

• High level of proficiency in technology, including comprehensive knowledge of Microsoft Office suite (Word, Excel, PowerPoint, Outlook).
• Adept at utilizing various tools and platforms for administrative tasks and event coordination.
• Demonstrated ability to quickly adapt to and learn new technologies essential for the role.
• Comfortable navigating and utilizing emerging tools to enhance administrative efficiency and effectiveness.
• Demonstrated proficiency in event planning, with a proven track record of successfully coordinating various types of events, from small sessions to larger gatherings.
• Preference will be given to candidates with direct experience in entrepreneurship or in roles related to economic development showcasing a deep understanding of the economic landscape.

Does this position have supervisory responsibilities?
No


Preferred Education/Experience

Deadline to Apply
11/15/2024


Our University Community

We value the well-being of each of our employees and are dedicated to creating a healthy place for everyone to work, learn and live. In the interest of maintaining a safe and healthy environment for our students, employees, patients and visitors the University of Kentucky is a Tobacco & Drug Free campus.


As an Equal Opportunity Employer, we strongly encourage veterans, individuals with disabilities, women, and all minorities to consider our employment opportunities.


Any candidate offered a position may be required to pass pre-employment screenings as mandated by University of Kentucky Human Resources. These screenings may include a national background check and/or drug screen.