Student Employment Coordinator

As a student employment coordinator, you will manage online vacancies and new-position set-ups. You will track position updates, statuses, and timesheet access in Banner, JobX, PageUp, and Guardian. You will also be responsible for the student onboarding and I-9 processes. You will lead sessions for new student employees to explain SCAD-specific and federal policies related to work-study programs. You will administer necessary applications and forms for position approvals; oversee prompt and accurate communications; and participate in presentations at workshops, orientations, and information sessions for on-campus student employees.

In this position, you will work in Microsoft Excel to monitor, track, and analyze student employment data for reports. You will troubleshoot advanced timekeeping or payroll discrepancies in the web time entry system and manage an organized file system for reports, correspondences, and materials related to student employment in adherence to federal and university policies. You will complete student employment verifications and review policies and procedures regularly, recommending and implementing improvements. You will also manage employment-related requests via email, phone, and in person.

In this role, you will serve as the department liaison for those with employment questions. You will approve new positions, hires, and employment terminations and notify supervisors of students who no longer meet work-study eligibility requirements. You will oversee off-campus employment opportunities for community-based positions and organize annual supervisor training seminars, participating as necessary.

The successful candidate will be customer service-oriented and can multitask while adapting to shifting priorities. The candidate should have strong analytical, problem-solving, and time-management skills. They should be able to track and analyze data to generate reports, troubleshoot technical skills, and meet deadlines. Excellent verbal and written communication skills with the ability to be detail-oriented and stay organized in a fast-paced environment are required.

Minimum Qualifications:

• Bachelor’s degree
• Proficiency with Microsoft Excel

Preferred Qualifications:   

• Working understanding of human resource principles, practices, and procedures
• Understanding payroll systems and timekeeping software
• Experience in coordinating events (workshops and training seminars)

Travel Required:  

• Less than 10%    

Work Hours: The university work week is Sunday through Saturday. Most offices are open Monday through Friday 8:30 a.m. to 5:30 p.m. To accommodate business needs, employees may be assigned to other workdays and/or hours, including weekends and evenings.    

ADA Tag: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements and minimum qualifications listed are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions and/or meet the minimum qualifications.