Technology Deployment Project Administrative Assistant

Description

Idaho National Laboratory is hiring a Technology Deployment Project Administrative Assistant to work in our Commercial Partnerships and Tech Transitions department. Our team works a 9x80 schedule located out of our EROB facility name onsite in Idaho Falls, Idaho with every other Friday off. You will report to the Director of this department.

This role (1) ensures the smooth operation of the technology department's projects, proposals, and programs; (2) contributes to the successful administration and execution of technology transfer projects, thereby enhancing the lab's impact and securing additional funding; and (3) will also managing reception responsibilities and provide back-up support to other administrative actions.

Responsibilities Include:

• Compose, types, edits, and proofs a variety of documents, reports, and correspondence. Design charts and graphs to be used in oral presentations. Initiate and respond directly to correspondence of both routine and non-routine nature. Respond to problems/inquiries and complete periodic and special reports.
• Order supplies by generating requisitions through our organization provided systems. Is the Point of Contact (POC) and escort for vendors performing maintenance on office equipment.
• Receive, refer, and answer mail, walk-in, and telephone inquiries regarding organization activities.
• Efficiently manage multiple calendars with accuracy and efficiency while prioritizing needs. Proactively resolve scheduling conflicts and coordinate collaborative meetings.
• Support office operations by coordinating requests for information or providing general direction to others across INL.
• Coordinate travel accommodations for organization(s) and prepare travel expense records.
• Handle project classified and unclassified sensitive data and materials according to protocol while maintaining surveillance against security infractions and violations. • Advise managers and personnel in making decisions to retain, store, or destroy organization records, ensuring special record-keeping requirements are met for various record classifications.
• Maintain office records and files and ensure confidentiality and security of sensitive and controlled documents.
• Logistical space coordination and onboarding of new employees. Facilitate phone/move requests, and other maintenance and service requests for employees. Property management and space management.
• Monitor status of critical items, assignments, and deadlines to ensure completion.
• May escort un-cleared visitors.
• Other responsibilities as assigned.

Qualifications

Minimum Requirements: 

• Bachelor’s and 5 years of experience. Master’s and 2 years of experience.
• This position requires the ability to obtain and maintain a Department of Energy "L" clearance, which requires US Citizenship. 

Job Information: 

• The pay range for this position is $25.18min - $36.13max. At Idaho National Laboratory compensation decisions are determined using factors such as education, relevant experience, and other credentials.
• You are required to show a demonstrated commitment to valuing diversity and contributing to an inclusive working environment.

Benefits and Relocation

• Medical, Dental, Vision, and Flexible Spending Accounts
• 401(k) with a 4.2% employer contribution and up to 4.8% match
• Paid time off (personal leave)
• Employee Education Program (tuition assistance)
• Benefit eligibility subject multiple factors, including employment status and position classification.

INL is a science-based, applied engineering national laboratory dedicated to supporting the U.S. Department of Energy’s mission in nuclear energy research, science, and national defense. With more than 5,000 scientists, researchers, and support staff, the laboratory works with national and international governments, universities and industry partners to discover new science and development technologies that underpin the nation’s nuclear and renewable energy, national security, and environmental missions.

INL Mission
Our mission is to discover, demonstrate and secure innovative nuclear energy solutions, other clean energy options and critical infrastructure.

INL Vision
Our vision is to change the world’s energy future and secure our nation’s critical infrastructure.

Selective Service Requirements
To be eligible for employment at INL males born after December 31, 1959 must have registered with the Selective Service System (SSS). For more information see www.sss.gov.

Equal Employment Opportunity
Idaho National Laboratory (INL) is an Equal Employment Opportunity (EEO) employer. It is the policy of INL to provide equal employment opportunities to all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information. Women and People of Color are strongly encouraged to apply. 

Reasonable Accommodation
We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.

Other Information
When applying to positions please provide a resume and answer all questions on the following screens. Applicants, who fail to provide a resume or answer the questions, may be deemed ineligible for consideration.

INL does not accept resumes from third party vendors unsolicited.