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04-Oct-2024<h4>IRB Administrator</h4>University Administration 66951BRJob SummaryThe IRB Administrator is part of a team that reviews and approves human subjects research protocols overseen by the Harvard University-Area (HUA) IRB. The IRB Administrator: Collaborates with researchers, the IRB Chairperson and IRB members, and other University offices to ensure the protection of the rights and welfare of participants in the human research activities conducted by the University's faculty, scientists, and students. Assists researchers in adhering to IRB requirements, federal and state regulations, state law, University policies, and the ethical principles that apply to human research projects. Interacts closely with researchers from University-area schools including the Faculty of Arts and Sciences, Harvard Kennedy School of Government, Harvard Graduate School of Education, the Harvard Law School, Harvard Divinity School, Harvard Graduate School of Design, Harvard University Health Services, Radcliffe Institute for Advanced Study, Harvard School of Engineering and Applied Sciences, and Harvard Business School. Primarily, the IRB Administrator independently approves human subjects research in their capacity as an Alternate Member of the HUA IRB. The IRB Administrator is identified by the IRB Chair as an experienced IRB reviewer who conducts activities on behalf of the IRB. This includes collaborating with researchers to determine the applicability of IRB oversight; interpreting regulatory requirements on a case-by-case basis; identifying flexibility in the regulations and policy to support novel research procedures; and synthesizing information from research protocols, grants and contracts, and regulations in the context of a given study. The IRB Administrator employs their professional and educational expertise in their independent decision making. For those studies reviewed by the Convened HUA IRB, the IRB Administrator may be asked to contribute analytical, regulatory, and technical assistance during monthly IRB meetings. The IRB Administrator may serve as a voting alternate member if the primary member (faculty or community member) is not present. This position will report to the IRB Assistant Director in the HUA IRB office. &nbsp;Position DescriptionWhen conducting reviews of human subjects research as an Alternate Member of the HUA IRB: &nbsp;<ul><li>Correspond and meet with researchers, providing guidance on research development, the applicability of human subjects regulations and/or other laws and policies; strategize with researchers on how to conduct research in a manner that is both compliant with regulatory demands and meets research project expectations<ul><li>Hold regular office hours for researchers and University administrators;</li></ul></li></ul><ul><li>Conduct scientific and scholarly review of research design as required;</li><li>Determine whether research projects are exempt from further review;</li><li>Review and approve non-exempt research projects as an Alternate Member of the HUA IRB;<ul><li>Analyze and review research protocols to ensure completeness and compliance with appropriate federal and state laws, institutional policies, and Harvard University-Area IRB guidelines;</li></ul></li></ul><ul><li>Correspond with researchers, articulating required modifications to study documentation, including informed consent forms, in order to secure IRB approval, and requesting additional information needed before approval can be considered;</li><li>Investigate and resolve issues of noncompliance.</li></ul> When providing support to the Convened HUA IRB: <ul><li>Prepare documents for deliberation at IRB meetings, attend IRB meetings, compose meeting minutes, and communicate IRB determinations and actions to researchers;</li><li>Correspond with researchers, articulating required modifications to study documentation, including informed consent forms, in order to secure IRB approval, and requesting additional information needed before approval can be considered.</li></ul> Other responsibilities: <ul><li>Maintain active knowledge of evolving laws, regulations, policies, and ethical norms that are applicable to human research activities through continuous professional development;</li><li>Conduct monitoring of HUA IRB approved human research projects;</li><li>Develop training and educational activities on human research protections and present to researchers and administrators;</li><li>Lead IRB staff meeting; select and conduct continuing education for IRB staff on regulatory and policy topics;</li><li>Identify potential gaps in IRB policy and propose revision to policy; serve on internal working groups to develop new or revised internal process, IRB policy, and/or research resources including IRB website development;</li><li>Other duties as required.</li></ul>Basic QualificationsCandidates MUST meet the following basic qualifications to be considered for this role: Bachelor's degree and 2 years of experience related to the field of human subjects research protections. &nbsp;Additional Qualifications and SkillsDemonstrated knowledge and understanding of the federal regulations on human research protections. Demonstrated proficiency in the MS-Office Suite of computer applications. Strong written and oral communication skills are essential, with demonstrated ability to organize, write about and discuss regulatory and complex issues clearly. &nbsp;The ability to communicate with highly diverse group of people with sensitivity to cultural differences. &nbsp;Proven ability to take initiative and work both independently and as a team member, ability to manage multiple projects simultaneously, and work well under deadlines. Familiarity with electronic database and automation systems strongly preferred.&nbsp; An advanced degree in social or behavioral science, law, or public health is preferred. Experience working in an academic research environment and with faculty from various academic disciplines is preferred. &nbsp;Additional InformationThis position has a 3-month orientation and review period.&nbsp; The health of our workforce is a priority for Harvard University. With that in mind, we strongly encourage all employees to be up to date on CDC-recommended vaccines.&nbsp;Work Format DetailsThis is a hybrid position that is based in Massachusetts. Additional details will be discussed during the interview process. All remote work must be performed within one of the Harvard Registered Payroll States, which currently includes Massachusetts, Connecticut, Maine, New Hampshire, Rhode Island, Vermont, Georgia, Illinois, Maryland, New Jersey, New York, Virginia, Washington, and California (CA for exempt positions only). Certain visa types and funding sources may limit work location. Individuals must meet work location sponsorship requirements prior to employment.BenefitsWe invite you to visit Harvard's Total Rewards website (<a href="https://hr.harvard.edu/totalrewards" target="_blank">https://hr.harvard.edu/totalrewards</a>) to learn more about our outstanding benefits package, which may include: <ul><li>Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.</li><li>Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.</li><li> Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.</li><li>Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.</li><li>Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.</li><li>Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.</li><li> Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.</li><li>Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.</li><li> Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.</li></ul>Job FunctionGeneral Administration Department Office LocationUSA - MA - Cambridge Job Code405012 Admin Professional (N) Work FormatHybrid (partially on-site, partially remote) Sub-UnitOffice of the President and Provost Salary Grade056DepartmentIRBUnion55 - Hvd Union Cler &amp; Tech Workers Time StatusFull-time Pre-Employment ScreeningEducation, IdentityScheduleFull-time&nbsp;Hybrid work schedule, 35 hours per week, 7 hours per day: Monday : remote Tuesday: on-site Wednesday: on-site Thursday: on-site Friday: remoteCommitment to Equity, Diversity, Inclusion, and BelongingHarvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.EEO StatementWe are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.LinkedIn Recruiter Tag (for internal use only)#LI-KP1

Harvard University FAS Human Resources

IRB Administrator

As an office of academic services departmental administrative assistant, you will promptly support student needs and respond to all questions. In initiatives and ongoing collaborative projects, you will support departmental leadership – including the senior vice president, vice president, and academic operations managers. Your responsibilities will include classroom scheduling, extended learning opportunity and workshop scheduling, SCAD Day building preparations, and acting as the point of contact for physical resources. You will also manage incoming mail and routine correspondences, maintain an organized file/records system, and manage the calendars/schedules of department leaders.&nbsp;&nbsp;In this position, you are responsible for handling alumni and professional mentor visitations, including itinerary curation and travel arrangements. Greeting and directing visitors to appropriate areas and managing supply inventories and equipment maintenance will be required. You will manage display spaces with departmental leadership to showcase outstanding student work by coordinating with the physical resources and housekeeping teams to make buildings student-ready. As the administrative assistant, you will schedule department meetings, prepare agendas, reserve facilities, and record/transcribe minutes. Additional duties in this role include coordinating quarterly reports from faculty to create a draft for leadership approval, managing end-of-quarter documentation processes, and overseeing the communications team during the photographing of outstanding student work.&nbsp;The successful candidate will play a crucial role in maintaining the confidentiality of departmental information and ensuring that all deadlines are met. They should be able to work effectively independently and as part of a team, demonstrating punctuality, responsiveness, and accuracy in all tasks. Excellent communication, organizational, and computer skills are required, particularly in Microsoft Office and Banner. The successful candidate should be adept at managing multiple priorities and committed to upholding professionalism, honesty, and integrity in all aspects of their work.&nbsp;Minimum Qualifications:      &nbsp;<ul><li>One year (min.) of related experience&nbsp;&nbsp;</li></ul>Preferred Qualifications:      &nbsp;<ul><li>Bachelor’s degree&nbsp;</li><li>Successful work experience in an academic environment&nbsp;&nbsp;</li></ul>Certificates, licenses, and registrations:  &nbsp;<ul><li> Valid driver's license&nbsp;</li></ul>Travel Required:  &nbsp;<ul><li>Less than 10%&nbsp;</li></ul>Work Hours: The university work week is Sunday through Saturday. Most offices are open Monday through Friday 8:30 a.m. to 5:30 p.m. To accommodate business needs, employees may be assigned to other workdays and/or hours, including weekends and evenings.    &nbsp;ADA Tag: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements and minimum qualifications listed are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions and/or meet the minimum qualifications.  &nbsp;

Savannah College of Art and Design

Departmental Administrative Assistant

What's next for you is the first priority for us! With over 45 programs from associate to doctoral degrees, South University is a private institution dedicated to providing educational opportunities that spark the intellectual, social and professional development of a diverse student population.&nbsp;Our 120-year story—past, present and future—is a history formed by the many individuals who have developed the education and spirit of community that have become our pledge to the students, faculty, staff, alumni and supporters of South University. Online and at our 8 locations and 2 learning sites, we take pride in our welcoming environment; one-on-one support and personalized attention that helps students define goals and identify the means to pursue them. Our small classes feature hands-on experiences that not only shape students’ skills and excellence in their chosen fields but also shape their characters through encouraging community involvement, volunteerism and the pursuit of life-long learning.&nbsp;&nbsp; Visit <a href="http://www.southuniversity.edu&nbsp;today" target="_blank">www.southuniversity.edu&nbsp;today</a> to learn more about what makes us stand apart as a place to Belong, Believe and Become, a place where you can make a difference in the lives of students eager to learn and grow.South University, the right direction for a brighter future.Benefits:*Medical*Dental*Vision FSA/HSATuition Assistant Program Long/Short Term DisabilityLife InsuranceEmployee Assistance Program401K Match&nbsp;Generous Paid Time Off12 Paid Holidays* includes domestic partner coveragePOSITION SUMMARY:Responsible for recruiting qualified applicants for admission to the University in accordance with state and federal accreditation and institution policies and regulations, consistent with the highest ethical standards. The Admissions Representative is responsible for managing time and inquiry resources to generate interest in our programs. This position will conduct a high quantity of prospect phone contacts to secure appointments and interview activity, and conduct follow-up activity with unresolved interviewees and future class applicants. They will work interdepartmentally with student support services to ensure students are maintained and successfully matriculated. Incumbent must assure that the South University philosophy is considered in carrying out the duties and responsibilities of this position: quality services to clients; development, growth, involvement, and recognition of employees; sound economic principles; and maintenance of an environment which is conducive to innovation, positive thinking and expansion. KEY JOB ELEMENTS: <ul><li>Accurately and completely explain educational programs, expected outcomes, student services, and financial consideration to students, parents, and educators.</li><li>Manage inquiries to achieve prompt contact and performance activity weekly goals; utilize approved recruitment policies/formats; make prompt and effective contact with inquiries and redirect unqualified candidates based upon incompatible career goals.</li><li>Secure new inquiries (Personally Developed Referrals) by directly asking phone and in-person contacts about referrals of others to contact that may be interested in programs offered.</li><li>Schedule and conduct interviews, pursue qualified candidates for enrollment, and determine appropriateness of candidates for enrollment based upon career goal compatibility.</li><li>Accurately forecast projected new students on a periodic basis for admissions leadership.</li><li>Consistently conduct follow-up meetings, monthly at a minimum, with all applicants to ensure successful matriculation.</li><li>Assist other personnel and departments with data collection and problem-solving.</li><li>Participate in appropriate recruitment and enrollment activities, including open houses, regional presentations, training sessions, orientation programs, career days, community outreach, employer partnerships, etc.</li><li>Other duties as assigned.</li></ul>REQUIREMENTS:<ul><li>Bachelor’s degree in Business or a related field and one year of successful admissions or sales experience OR Associate’s degree and three years of successful admissions or sales experience. (Salary level will be based on degree level).</li><li>Sincere interest in helping others achieve life goals.</li><li>Excellent written and verbal communication skills.</li><li>Strong interpersonal skills with both faculty and student populations. </li><li>Superior organizational and problem-resolution skills. </li><li>Goal-oriented and highly ethical. </li><li>Strong expertise with MS Office and field-related hardware, software packages, and systems for reporting features.</li><li>Ability to interact effectively as either a leader or as a member of a team and work collaboratively with other departments. </li><li>Ability to listen to customers (e.g. staff, etc.) and to understand and respond positively to their requests. </li><li>Ability to adapt to changing assignments and multiple priorities. </li><li>Ability to manage multiple tasks and successfully meet deadlines.</li></ul>ENVIRONMENT:The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions. The term "qualified individual with a disability" means an individual with a disability who, with or without reasonable accommodation, can perform the essential functions of the position. While performing the duties of this job, the employee is regularly required to communicate professionally in person, over the telephone, through email video conference and other electronic means, move about the office or school, handle various types of media and equipment, and visually or otherwise identify, observe and assess. The employee is occasionally required to lift up to 10 pounds unless otherwise specified in the job description. South University is an Equal Opportunity Employer and embraces diversity as a critical step in ensuring employee, student and graduate success. We are committed to building and developing a diverse environment where a variety of ideas, cultures and perspectives can thrive.#ZR Apply Now <h4>Other details</h4><ul><li> Job Family All Positions</li><li> Required Education Associate Degree</li></ul>

South University

Admissions Representative

Imagine yourself at the heart of the City's financial operations, where every dollar you help manage contributes to the well-being of the community. You work closely with the Finance Director and City Manager to ensure that the city's financial resources are allocated efficiently, transparently, and strategically. You are the Budget Coordinator, a key player in La Marque's annual budget process, monitoring city-wide departmental budgets, preparing financial reports, and ensuring that the city's goals and resources are aligned.<h4>Your Day-to-Day:</h4>You begin your day by assisting the Finance Director with the City's annual budget. Compiling budget submissions from various departments, you analyze last year's figures against this year's projections. Your ability to identify trends and forecast revenues and expenditures helps guide the city through the budgeting process smoothly. Your keen attention to detail ensures every budget aligns with city policies and complies with accepted accounting principles.Collaboration is a key part of your role. You maintain open communication with department heads, ensuring they are kept in the loop regarding their budget status. You often find yourself crunching numbers to ensure capital projects are on track and helping departments strategize when costs or revenues fluctuate.When it's time to prepare for the annual audit, you're the go-to person for gathering data and supporting the Finance Director. You help update the statistical and introductory sections of the City's Annual Comprehensive Financial Report (ACFR), ensuring everything complies with GAAP and GASB standards. When auditors arrive, you're ready with accurate, well-organized records.Your expertise extends beyond the budget process-you also handle daily and routine tasks. You prepare monthly, quarterly, and annual reports to give City Management and City Council an accurate picture of the City's financial health. Whether it's preparing journal entries, assisting with unclaimed property, or ensuring compliance with financial regulations, your role is essential to keeping the City's finances in order.<h4>What You Bring:</h4>You're more than just good with numbers-you're someone who can tell a story with them. A degree in accounting or a related field has provided you with a strong foundation, and your 5-10 years of experience in municipal fund accounting make you a seasoned professional in budgeting. You have a solid understanding of GAAP, GASB, and state/local fiscal regulations.You're comfortable working with spreadsheets, crunching data, and presenting clear financial reports to City Management and the City Council. Your eye for detail ensures that financial reports are accurate, and your ability to communicate complex financial information makes it easy for non-financial professionals to understand the story behind the numbers.<h4>The Environment You'll Work In:</h4>You thrive in a structured environment but are flexible enough to handle the pressures that come with working in finance. Whether you're collaborating with city departments, auditors, or preparing critical budget reports, you are constantly aware of how your role supports the City's ability to serve its citizens. You know that your work is more than just numbers-it's about helping make decisions that improve the quality of life for every resident of La Marque.Your role doesn't stop when the budget is finalized or the audit is complete. You are also prepared to support the City's emergency operations. As a Tier 2 employee, you know that when roads are accessible after an emergency, you're one of the essential employees called in to ensure the City's financial operations remain steady and secure.<h4>Benefits:</h4>In addition to playing a vital role in shaping the City's financial future, you will enjoy a comprehensive benefits package, including:<ul><li>Medical Insurance (Blue Cross Blue Shield): Comprehensive health coverage, with the city covering the entire premium for employees.</li><li>Dental and Vision Insurance (Blue Cross Blue Shield &amp; EyeMed): Affordable options for you and your dependents, with vision coverage through EyeMed.</li><li>Life Insurance (MetLife): Basic life insurance, with additional coverage options available for you to customize based on your needs.</li><li>TMRS Retirement Plan: The city matches your contributions, providing long-term financial security and helping you plan for the future.</li><li>Paid Vacation, Sick Leave, and Holidays: Generous leave policies designed to support a healthy work-life balance.</li><li>Longevity Pay: Financial rewards for your years of dedicated service.</li><li>457 Plan &amp; Section 125 Cafeteria Plan: Tax-advantaged savings options to help with healthcare and retirement planning.</li><li>NextLevel Prime Membership: Concierge medical service provided free of charge at any Next Level Urgent Care facility, with no out-of-pocket costs for employees and their qualifying dependents. Participation in this plan is not required.</li><li>Employee Assistance Program (Deer Oaks): Confidential counseling and support services available for you and your dependents.</li></ul><h4>What's Next:</h4>If this opportunity excites you and you're ready to bring your expertise to the City of La Marque, we encourage you to apply today! Take the next step in your career by submitting your application and resume, and join a team that values your contributions and supports your growth. For more information, or to apply now, you must go to the website below. Please DO NOT email your resume to us as we only accept applications through our website. <a href="https://cityoflamarque.applicantpro.com/jobs/3516342-863290.html" target="_blank">https://cityoflamarque.applicantpro.com/jobs/3516342-863290.html</a>

Budget Coordinator

<dt><h4>Description</h4></dt>Pay Grade: G Job Code: GST051 Click HERE for Video Who we are.&nbsp;We protect lives.The Georgia Department of Public Health is the lead agency entrusted by the people of Georgia to proudly protect lives and promote healthy lifestyles in diverse communities statewide. We are committed to preventing disease, injury, and disability; promoting health and well-being; and preparing the State of Georgia for responding to disasters.&nbsp; What we offer.&nbsp;As a member of the Georgia Department of Public Health team, you will join a passionate group of individuals who are dedicated to making an impact. &nbsp;No matter your role, you will individually contribute to protecting the lives of all Georgians while receiving a wide range of benefits, so you can:<ul><li>Make a Professional Impact – Build your career where it matters and protect lives in the community where you live, work, and play</li><li>Enjoy Workplace Flexibility&nbsp;– Experience flexibility in how you work so you can be your best self for you and Georgia Residents</li><li>Work with&nbsp;a Dynamic and Diverse Team– Collaborative and inclusive way of working where employees share ideas and leverage collective strengths&nbsp;</li><li>Achieve Career Longevity – Countless opportunities for continuous learning/development that support a long-term career</li><li>Take Part in a Hands-on Working Culture – Unique culture of active engagement and problem-solving, no matter your role</li><li>Feel Pride in Where you Work – Be part of making an impact in public health alongside dedicated people just like you</li></ul> The Children’s Medical Services program is seeking an Admin Assistant for its Athens Clinic. This position performs a wide variety of clerical duties: Patient intake, verifying documentation and Medicaid/insurance for program eligibility, and entering data into a computerized patient record system. This position prepares quarterly reports of patient and clinic data utilizing Excel and a clinical computer record system. Spreadsheets are used to process purchases orders, invoices, and medical bills, for accounting, and tracking expenditures. The applicant should have the ability to communicate with medical supply vendors, billing departments, and patient families. This position also requires maintaining business office supplies and place orders. Serve as backup to answer main phone line as needed. As an Administrative Assistant within the Children's Medical Services at the Georgia Department of Public Health,&nbsp;you will join a dedicated group of public health professionals that help support the overall mission and vision of protecting lives of Georgian residents in a variety of ways. <dt><h4>Job Responsibilities</h4></dt>You will support the Department by utilizing your expertise to fulfill the following responsibilities:&nbsp;&nbsp; <ul><li>Patient Intake</li><li>Clerical duties such as entering data into a computerized patient record system</li><li>Verifying Medicaid/insurance information for program eligibly&nbsp;</li><li>Responsible for locating, doing inventory on, and price-shopping items requested/needed for purchase, and processing Purchase Orders (creating, recording in a spreadsheet, matching incoming packing slips and invoices, scanning for Accounting, recording check date and number when Accounting has paid the bill, scanning final packet with payment info).&nbsp;</li><li>Process annual financial paperwork.&nbsp;</li><li>Prepare recorders before each clinic, send dictations to the transcription service, and print and save copies of transcriptions for nurses when ready (see Dictation and Transcript attached).</li><li>Prepare and send Quarterly Reports.&nbsp;</li><li>Answers main phone line when needed.</li><li>Maintaining business supplies and placing orders</li><li>Communicates with patients and their families.</li><li>Communicates with departments such as medical supply vendors, and billing departments.</li></ul><dt><h4>Minimum Qualifications</h4></dt>High school diploma/GED and three (3) years of job-related experience; or one (1) year of experience required at the lower level Admin Assistant 1 (GST050) or position equivalent Preferred Qualifications: Strong Excel spreadsheet skills. Medical office experience. Finance/bookkeeping experience. Annual salary $39,500, plus generous benefits include 13 paid holidays, annual and sick leave, health insurance, and retirement plans. No phone calls, applications accepted ONLINE ONLY through the link posted.<dt><h4>Additional Information</h4></dt>The Georgia Department of Public Health commissioner and leaders encourage all employees to engage in regular wellness activities and to make lifestyle choices that promote health and well-being.&nbsp; &nbsp; The use of breaks during the workday is authorized to support this philosophy and assist employees in meeting their goals. &nbsp;A maximum of 30 minutes in a given workday may be used to engage in physical activities, generally in the form of two 15-minute breaks or one 30-minute break. &nbsp;&nbsp; &nbsp;Employment Information &nbsp;&nbsp; Current State employees are subject to State Personnel Board rules regarding salary. &nbsp; DPH accepts educational credentials recognized by the Council for Higher Education Accreditation (CHEA) and/or the US Department of Education (DOE). DPH will contact educational institutions to verify degree, diploma, licensure, etc. &nbsp;&nbsp; The candidate selected for this position may be subject to pre-employment drug screening and a criminal background check.&nbsp; &nbsp; Relocation assistance is not provided.&nbsp; As an employee of DPH, in the event of an identified emergency you may be required, as a term and condition of employment, to assist in meeting the emergency responsibilities of the department. &nbsp;&nbsp; If you require accommodations under the American Disability Act (ADA), email you request to&nbsp;<a href="mailto:DPH-HR@dph.ga.gov" target="_blank">DPH-HR@dph.ga.gov</a> by the closing date of this announcement. &nbsp;&nbsp; DPH is an Equal Opportunity Employer &nbsp;&nbsp; Due to the volume of applications received, we are unable to provide information on application status by phone or e-mail. All qualified applicants will be considered but may not receive an interview. Selected applicants will be contacted by the hiring agency for next steps in the selection process. Applicants who are not selected will not receive notification. This position is subject to close at any time once a satisfactory applicant pool has been identified.&nbsp;

Administrative Assistant - Children's Medical Services

<dt><h4>Description</h4></dt>Pay Grade: G Job Code: GST051 Click HERE for Video Who we are.&nbsp;We protect lives.The Georgia Department of Public Health is the lead agency entrusted by the people of Georgia to proudly protect lives and promote healthy lifestyles in diverse communities statewide. We are committed to preventing disease, injury, and disability; promoting health and well-being; and preparing the State of Georgia for responding to disasters.&nbsp; What we offer.&nbsp;As a member of the Georgia Department of Public Health team, you will join a passionate group of individuals who are dedicated to making an impact. &nbsp;No matter your role, you will individually contribute to protecting the lives of all Georgians while receiving a wide range of benefits, so you can:<ul><li>Make a Professional Impact – Build your career where it matters and protect lives in the community where you live, work, and play</li><li>Enjoy Workplace Flexibility&nbsp;– Experience flexibility in how you work so you can be your best self for you and Georgia Residents</li><li>Work with&nbsp;a Dynamic and Diverse Team– Collaborative and inclusive way of working where employees share ideas and leverage collective strengths&nbsp;</li><li>Achieve Career Longevity – Countless opportunities for continuous learning/development that support a long-term career</li><li>Take Part in a Hands-on Working Culture – Unique culture of active engagement and problem-solving, no matter your role</li><li>Feel Pride in Where you Work – Be part of making an impact in public health alongside dedicated people just like you</li></ul> The Children’s Medical Services program is seeking an Admin Assistant for its Athens Clinic. This position performs a wide variety of clerical duties: Patient intake, verifying documentation and Medicaid/insurance for program eligibility, and entering data into a computerized patient record system. This position prepares quarterly reports of patient and clinic data utilizing Excel and a clinical computer record system. Spreadsheets are used to process purchases orders, invoices, and medical bills, for accounting, and tracking expenditures. The applicant should have the ability to communicate with medical supply vendors, billing departments, and patient families. This position also requires maintaining business office supplies and place orders. Serve as backup to answer main phone line as needed. This candidate will work up to 25-29 hours per week. This position is part-time hourly only. If you are interested in fulltime, please apply to Job Number 2024-09152. As an Administrative Assistant within the Children's Medical Services at the Georgia Department of Public Health,&nbsp;you will join a dedicated group of public health professionals that help support the overall mission and vision of protecting lives of Georgian residents in a variety of ways.&nbsp; <dt><h4>Job Responsibilities</h4></dt>You will support the Department by utilizing your expertise to fulfill the following responsibilities:&nbsp;&nbsp;<ul><li>Patient Intake</li><li>Clerical duties such as entering data into a computerized patient record system</li><li>Verifying Medicaid/insurance information for program eligibly&nbsp;</li><li>Responsible for locating, doing inventory on, and price-shopping items requested/needed for purchase, and processing Purchase Orders (creating, recording in a spreadsheet, matching incoming packing slips and invoices, scanning for Accounting, recording check date and number when Accounting has paid the bill, scanning final packet with payment info).&nbsp;</li><li>Process annual financial paperwork.&nbsp;</li><li>Prepare recorders before each clinic, send dictations to the transcription service, and print and save copies of transcriptions for nurses when ready (see Dictation and Transcript attached).</li><li>Prepare and send Quarterly Reports.&nbsp;</li><li>Answers main phone line when needed.</li><li>Maintaining business supplies and placing orders</li><li>Communicates with patients and their families.</li><li>Communicates with departments such as medical supply vendors, and billing departments.</li></ul><dt><h4>Minimum Qualifications</h4></dt>High school diploma/GED and three (3) years of job-related experience; or one (1) year of experience required at the lower level Admin Assistant 1 (GST050) or position equivalent Annual salary $20/hr.&nbsp;&nbsp; No phone calls, applications accepted ONLINE ONLY through the link posted.<dt><h4>Additional Information</h4></dt>The Georgia Department of Public Health commissioner and leaders encourage all employees to engage in regular wellness activities and to make lifestyle choices that promote health and well-being.&nbsp; &nbsp; The use of breaks during the workday is authorized to support this philosophy and assist employees in meeting their goals. &nbsp;A maximum of 30 minutes in a given workday may be used to engage in physical activities, generally in the form of two 15-minute breaks or one 30-minute break. &nbsp;&nbsp; &nbsp;Employment Information &nbsp;&nbsp; Current State employees are subject to State Personnel Board rules regarding salary. &nbsp; DPH accepts educational credentials recognized by the Council for Higher Education Accreditation (CHEA) and/or the US Department of Education (DOE). DPH will contact educational institutions to verify degree, diploma, licensure, etc. &nbsp;&nbsp; The candidate selected for this position may be subject to pre-employment drug screening and a criminal background check.&nbsp; &nbsp; Relocation assistance is not provided.&nbsp; As an employee of DPH, in the event of an identified emergency you may be required, as a term and condition of employment, to assist in meeting the emergency responsibilities of the department. &nbsp;&nbsp; If you require accommodations under the American Disability Act (ADA), email you request to&nbsp;<a href="mailto:DPH-HR@dph.ga.gov" target="_blank">DPH-HR@dph.ga.gov</a> by the closing date of this announcement. &nbsp;&nbsp; DPH is an Equal Opportunity Employer &nbsp;&nbsp; Due to the volume of applications received, we are unable to provide information on application status by phone or e-mail. All qualified applicants will be considered but may not receive an interview. Selected applicants will be contacted by the hiring agency for next steps in the selection process. Applicants who are not selected will not receive notification. This position is subject to close at any time once a satisfactory applicant pool has been identified.&nbsp;

<h4>Overview</h4>The Warehouse administrative assistant is responsible for a variety of clerical tasks to aid management with the day-to-day operations of the warehouse.<h4>Responsibilities</h4>Assistant will be responsible for, but not limited&nbsp;to the following:<ul><li>Outside carrier communications</li><li>Aiding in the schedule of contract deliveries</li><li>Clearly and efficiently communicate information to all levels within the organization</li><li>Create PT’s for Paterson contract orders</li><li>Print all invoices for outbound deliveries </li><li>Receive all PO’s for contract divisions</li><li>Print receiving labels &amp; pallet identification labels </li><li>Ensure all receiving photos of equipment are logged into our system with correct dates</li></ul>Available to work a Monday- Friday; 8 am-5:00 pm schedule (lunch 12:30 to 1:30)<h4>Ideal Candidate Will Possess the Following Skills and Abilities</h4><ul><li>Excellent communication skills (via calls and emails)</li><li>Proficient with Excel, Word, Outlook</li><li>Ability to multi-task and detail oriented</li><li>High School Diploma or GED required</li></ul>Pay range is $19 - $24/hrAt Singer Equipment Company, we value each and every one of our dedicated staff and therefore are pleased to offer a competitive starting wage, a comprehensive benefits package including: medical, dental, vision, short term and long-term disability, 401K with company match, group life insurance, flexible spending, paid time off, and paid holidays.EOE/M/F/Veterans/Disability

Singer Equipment Co

Singer Equipment

Warehouse Administrative Assistant

Lead Coordinator - Campus Visit Program Job ID: 12559 Location: El Paso, TX Full/Part Time: Full Time Regular/Temporary: $RegTemp About UTEP UTEP is a comprehensive public research university that is increasing access to excellent higher education. We advance discovery of public value and positively impact the health, culture, education, and economy of the community we serve. The University of Texas at El Paso is America's leading Hispanic-serving university. Located at the westernmost tip of Texas, where three states and two countries converge along the Rio Grande, 84% of our 24,000 students are Hispanic, and more than half are the first in their families to go to college. UTEP offers 172 bachelor's, master's and doctoral degree programs at the only open-access, top-tier research university in America. Position Information Hiring Department: New Student Orientation Posting End Date: Open until filled. This posting may close once a sufficient number of qualified applications have been received. Hours: 40 hours per week, standard Monday- Friday 8:00am- 5:00pm. Flexibility required on evenings and weekends. FLSA status: Exempt Earliest Start Date: As soon as possible. Salary: $40,480 Annually. Required Application Materials: <ul><li>Resume</li><li>Cover Letter</li><li>List of three references</li></ul> The primary accountabilities are intended to describe the general content of and requirements of this position and are not intended to be an exhaustive statement of duties. Incumbents may perform all or some of the primary accountabilities listed. Specific tasks or responsibilities will be documented in the incumbents' performance objectives as outlined by the incumbents' immediate supervisor or manager. This position is security-sensitive and subject to Texas Education Code §51.215, which authorizes the employer to obtain criminal history record information. A valid driver's license issued by the State where the applicant resides, and insurability as defined in UTS 157 may be required to perform the position's essential functions. Purpose of Position Under limited supervision, assists the Director with planning, developing and implementing a holistic Campus Visit Program. Efforts will focus on prospective students and families, in addition to group visits. Using the Constituent Relationship Managements System (CRM), will be responsible for developing, maintaining and updating communication plans and reports. Collaborate with the Office of Admissions and Recruitment and key campus partners to ensure a strategic process within the enrollment pathway and that the experience is positive. Essential Functions Manage Campus Visits Program: <ul><li>Develop and implement a comprehensive visit program that aligns with the goals outlined in the Enrollment Strategic Plan.</li><li>Collaborate and regularly communicate with the Office of Admissions and Recruitment to facilitate the Campus Visit Program for prospective students and groups.</li><li>Collaborate with academic and key campus partners to ensure that program highlights and information is accurate and up to date.</li><li>Review, update, and maintain print material issued during visits, tour guide script, and presentations to ensure that the context and verbiage align with recruitment message.</li><li>Assist with exploration of innovative, web-based applications to support future virtual options.</li><li>Develop, review, and assesses the program goals and outcomes.</li><li>Ensure surveys are issued, collected and data inputted into web-based assessment tool.</li></ul> Administrate Communication via Constituent Relationship Management (CRM): <ul><li>Develop and manage communication plans for the Campus Visit Program.</li><li>Manage visits as events to track attendance and registration.</li><li>Develop adequate CRM knowledge base to maintain effective communication and make recommendations for improvement to enhance visit experience and customer service.</li></ul> Support Orientation Program Coordination: <ul><li>Assist and support leadership team with implementation and evaluation of all Orientation Programs.</li><li>Prepare and execute email, text, and call campaign efforts to support Enrollment goals.</li></ul> Knowledge of all Microsoft Office software and able to learn and use institutional software systems. Complies with all State and University policies. Other duties may be assigned. Supervisory Responsibilities: Carries out supervisory responsibilities in accordance with the organization's objectives, policies and applicable laws. Qualifications To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Required Qualifications: Education: Bachelor's Degree and Experience: Two (2) years of experience, related to the statement of duties &amp; responsibilities; or equivalent combination of education and experience. Preferred Qualifications: Bilingual (English-Spanish); Some supervisory experience. Experience working with students in an academic setting. Excellent interpersonal, written and oral communication skills. Ability to develop, plan and implement programs and initiatives. Ability to work independently. Team building, problem solving, and organizational skills. Additional Information The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee must frequently stand and walk. The employee must regularly sit; use hands to feel; reach with hands and arms; and talk or hear. The employee must lift and move up to 25pounds. The noise level for this work environment is usually moderate. In keeping with its access, excellence and impact mission, The University of Texas at El Paso is committed to an open, diverse, and inclusive learning and working environment that honors the talents, respects the differences, and nurtures the growth and development of all. We seek to attract faculty and staff who share our commitment. The University of Texas at El Paso is an Equal Opportunity / Affirmative Action Employer. The University does not discriminate on the basis of race, color, national origin, sex, religion, age, disability, genetic information, veteran status, or sexual orientation and gender in employment or the provision of services in accordance with state and federal law. Discrimination on the basis of sex includes an employee's or prospective employee's right to be free from sexual harassment under Title IX of the Higher Education Amendments of 1972. For accommodation information for employees and applicants with disabilities, please contact UTEP's Equal Opportunity Office at <a href="https://apptrkr.com/get_redirect.php?id=5690297&amp;targetURL=mailto:eoaa@utep.edu" target="_blank">eoaa@utep.edu</a>. To apply, visit <a href="https://apptrkr.com/5690297" target="_blank">https://zahr-prd-candidate-ada.utshare.utsystem.edu/psp/ZAHRPRDADA/EMPLOYEE/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&amp;Action=U&amp;FOCUS=Applicant&amp;SiteId=2&amp;JobOpeningId=12559&amp;PostingSeq=1</a> jeid-4b2e26fa44fd5f4ca17b81a253ff963d

The University of Texas at El Paso

Lead Coordinator - Campus Visit Program

Position Title: Administrative Assistant I Department: Disability Support Services (DSS) Division: Enrollment Services (ENS) Employee Status: Full-time Type: Support Staff Association (SSA-Union) Grade: 6 Salary: ($19.00 hourly) FLSA: Non-exempt _________________________________________ Reporting Relationships Reports to: Director Disability Support Services Supervision Exercised: Supervision may be exercised over student workers &nbsp; Job Summary Using independent judgment and minimal supervision, provide advanced clerical support involving multiple software and complex office equipment. Must exercise advanced reasoning and mature critical and analytical thinking skills. Lead or direct all office support functions. Model excellent customer service to students, faculty, administration, staff, and others through all methods of contact. Adhere to all Federal and state laws and regulations regarding students with disabilities. Confidentiality and discretion are required. &nbsp; Essential Duties and Responsibilities include the following. &nbsp; 1. Proficient in using all methods of telecommunications. Manage department email account and incoming phone calls, take messages, and respond to and route calls/messages as appropriate 2. Coordinate schedules and make appointments for Director and multiple support staff. 3. Understand federal/state laws, rules, regulations and policies about persons with disabilities and appropriately apply this knowledge in all aspects of work. 4. Greet and direct Disability Support Services visitors; Schedule appointments for new, prospective, and current students. 5. Utilize comprehensive knowledge of all activities of college and office, and facilitate others as appropriate. 6. Use independent judgement and sound decision-making skills to lead or direct all office support functions (including multiple software &amp; database systems). 7. Resolve inquiries, refer to appropriate departments/personnel and provide resource materials; maintain accurate knowledge of college-wide resources in order to respond to questions for both internal and external customers. 8. Direct the work of support staff and student workers as necessary; provide training as necessary. 9. Exercise advanced reasoning and mature critical and analytical thinking skills; independently model excellent customer service to students, faculty, administration, staff and others through all methods of contact. 10. Route all incoming and outgoing mail; Compile mailings for department staff. 11. Independently prepare correspondence, reports and memos. 12. Prepare and monitor budgets and reports; Manage P-card expenses and process and submit necessary reports and paperwork. 13. File, code and arrange filing of completed documents as well as purge files in accordance with statutory governmental regulations and/or college guidelines. 14. Coordinate, arrange and attend meetings as needed, prepare agendas, reserve and prepare facilities, and record notes/minutes of meetings. 15. Assist with making improvements, updates, and modifications to the department website. 16. Order and maintain office and departmental supplies. 17. Arrange and coordinate travel schedule and reservations for Director and other support staff. 18. Create, review, and update departmental forms and documents. 19. Input and manage data related to department database (ex., entering information in AIM, coding students, running routine and annual reports, and maintenance of records); share information with Director and other department staff as necessary. 20. Assist Director with coordinating contract interpreter and captioning assignments and process contract invoices. 21. Provide information and referral for students, faculty, staff, and community members on disability-related issues; Assist faculty with general questions/concerns as appropriate. 22. Perform other related duties as assigned. 23. Regular Attendance is Required &nbsp; Qualifications To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and/or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. &nbsp; Minimum Qualifications 1. Associate’s degree or equivalent from two-year college or technical school, or six to twelve months related experience and/or training; or equivalent combination of education and experience. 2. Advanced analytical and critical thinking skills, including the ability to address and effectively resolve problems and complex situations using tact and good judgment. 3. Experience with Windows, Outlook, Microsoft Word, Excel, Webpage maintenance and database entry. 4. Excellent oral and written communication skills. 5. Demonstrated proficiency in using all methods of telecommunications. 6. Ability to maintain confidentiality and use discretion in the line of work. &nbsp; Knowledge, Skills and Abilities Desired 1. Ability to read and interpret documents such as legal guidance, policies and procedures. 2. Ability to write routine reports and correspondence; Ability to effectively present information to students, faculty, and other employees of the organization. 3. Strong computer and technical skills, the ability to troubleshoot technical problems. 4. Prior experience working with underserved populations, particularly students with disabilities, in a postsecondary environment. &nbsp; Work Environment While performing the duties of this job, the employee regularly works in an office setting. &nbsp; Physical Demands Physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to use hands and fingers to handle, feel, or operate objects, tools or controls, and reach with hands and arms. The employee is frequently required to stand, talk and hear.

Rock Valley College

Administrative Assistant I - Disability Support Services

Position PurposeReporting to the Dealer Principal, the Office Administrator is responsible for assisting Gold Coast JCB Dealer Principal on the daily administrative operation of the business, as JCB authorized dealer in the territory. You will perform the following:Main Duties &amp; ResponsibilitiesPrimary Job Role<ul><li>Process machine sales</li><li>Record payments on sales</li><li>Process weekly deposits</li><li>Review and process internal and external invoices</li><li>Vendor master data creation and maintenance.</li><li>Prepare inventory reports and review master data</li><li>Apply warranty and credit notes</li><li>Recording and collecting accounts receivable</li><li>Maintain a fixed asset ledger</li><li>Maintain reconciliation of all balance sheet accounts</li><li>Perform month end closing functions</li><li>Post Journal entries</li></ul>General administrative responsibilitiesAccounts Receivable<ul><li>Daily cash/cheque/bank posting and clearing items in CDK</li><li>Daily posting of credit card payments</li><li>Research mismatches</li><li>Perform AR Related GL account recons on a regular basis</li><li>Collections</li><li>New customer account set up both locations/credit verification</li></ul>Accounts Payable (JCB and 3rd party)<ul><li>Ensure payments are made in a timely fashion</li><li>ACH and check payment creation</li><li>Paying sales tax each quarter and GL reconciliation</li><li>Setting up vendors</li><li>Processing DTS credits and GL reconciliation</li><li>Creation of JCB parts invoice tracker for timely discrepancy resolution</li><li>Parts accrual reconciliation and "cleaning"</li></ul>Raising invoices for current location<ul><li>Parts</li><li>Service</li><li>Machines</li><li>Works orders</li></ul>Accounting/Month-end<ul><li>Posting journals</li><li>Closing - AR, GL</li><li>Fixed Asset reconciliation</li><li>Closing - AP, FA</li></ul>Banking<ul><li>Daily posting of credit card payments</li><li>Postings in CDK and recons daily</li><li>Handle deposits at the bank</li></ul>Warranty<ul><li>Posting credit notes and clearing in CDK of overs/unders</li></ul>Essential Job Qualifications<ul><li>Bachelor’s degree in Accounting, or related field, required.</li><li>3+ years’ experience in similar position or higher in dealership or manufacturing.</li></ul>Necessary Knowledge, Skills, Abilities and Competencies:<ul><li>Experience in CDK Global dealership software is preferred.</li><li>Strong analytical and problem-solving skills.</li><li>Excellent problem solving and organizational skills; ability to work with minimal supervision</li><li>Detail oriented and thorough</li><li>Proficiency with MS Office programs, especially with Excel</li><li>Effective verbal and written communications skills.</li><li>Bilingual (English / Spanish)</li></ul>JCB is an equal employment opportunities (EEO) employer in accordance with applicable federal, state and local laws. JCB complies with applicable state and local laws governing non- discrimination in employment in every location in which the company has facilities. EEO EMPLOYER/VET/DISABLEDJCB is not currently hiring individuals for this position who now or in the future require sponsorship for employment visa status; however, as a global company, JCB offers many Apply Now <h4>Other details</h4><ul><li> Job Family Administration/Support</li><li> Pay Type Salary</li></ul>

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