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You Lead the Way. We’ve Got Your Back.With the right backing, people and businesses have the power to progress in incredible ways. When you join Team Amex, you become part of a global and diverse community of colleagues with an unwavering commitment to back our customers, communities and each other. Here, you’ll learn and grow as we help you create a career journey that’s unique and meaningful to you with benefits, programs, and flexibility that support you personally and professionally.At American Express, you’ll be recognized for your contributions, leadership, and impact—every colleague has the opportunity to share in the company’s success. Together, we’ll win as a team, striving to uphold our company values and powerful backing promise to provide the world’s best customer experience every day. And we’ll do it with the utmost integrity, and in an environment where everyone is seen, heard and feels like they belong.Join Team Amex and let's lead the way together.The Executive Administrative Assistant will provide administrative support to three Vice Presidents in Controllership.The role requires comprehensive organizational, interpersonal, and prioritization skills in addition to strong personal integrity and discretion. The position is an integral part of the team and the incumbent will need to be extremely proactive in anticipating and adapting to multi-disciplinary needs.They must be highly communicative and able to work well in a dynamic, fast-paced, and complex environment with multiple priorities.The ideal candidate is also intellectually curious and will want to be an embedded, contributing member of the team that adds to the positive work culture.Responsibilities will include, but are not limited to:·Act as a point of contact for Leaders in a professional manner using discretion in answering queries in a timely manner·Organize and proactively maintain calendars, including scheduling meetings across multiple time-zones and creating and managing organization charts and distribution lists·Help prepare for meetings as necessary by scheduling conference rooms, coordinating food, logistics, etc. as necessary·Support new colleague onboarding·Preparing, reviewing, and processing expense reports, in line with company T&amp;E policy·Provide detailed itineraries for trips, including hotel arrangements, transfers, meetings scheduled, contact details, addresses etc.·Process SAP Ariba Buyer orders and other invoices·Help report and liaise with IT helpdesk for any technical support required·Support special ad hoc projects as assigned&nbsp;Minimum Qualifications:·Previous experience with a wide range of administrative tasks·Excellent organizational, administrative, and interpersonal skills ·Excellent calendar management skills, including the coordination of complex meetings with internal and external parties·Skilled at planning and arranging domestic and international travel·Strong sense of integrity with ability to handle confidential and sensitive information with discretion·Takes initiative – capable of working with minimal supervision·Strong written and verbal communication skills·Attention to detail and timely follow-up·Ability to prioritize multiple tasks with minimal guidance and to proactively identify and resolve issues·Positive attitude, solution-oriented demeanor, and reliable·Proficiency in Microsoft Office, including Outlook, Word, Excel, and PowerPoint Preferred Qualifications:<ul><li>Strong working knowledge of American Express Company processes and internal systems (e.g., myHR, Ariba Buyer, Concur, etc.) is preferred</li></ul>Non-considerations for sponsorship:Employment eligibility to work with American Express in the U.S. is required as the company will not pursue visa sponsorship for these positionsSalary Range: $24.05 to $48.10 hourly + bonus + benefitsThe above represents the expected hourly pay range for this job requisition. Ultimately, in determining your pay, we’ll consider your location, experience, and other job-related factors.We back our colleagues and their loved ones with benefits and programs that support their holistic well-being. That means we prioritize their physical, financial, and mental health through each stage of life. Benefits include:<ul><li>Competitive base salaries&nbsp;</li><li>Bonus incentives&nbsp;</li><li>6% Company Match on retirement savings plan&nbsp;</li><li>Free financial coaching and financial well-being support&nbsp;</li><li>Comprehensive medical, dental, vision, life insurance, and disability benefits&nbsp;</li><li>Flexible working model with hybrid, onsite or virtual arrangements depending on role and business need&nbsp;</li><li>20+ weeks paid parental leave for all parents, regardless of gender, offered for pregnancy, adoption or surrogacy&nbsp;</li><li>Free access to global on-site wellness centers staffed with nurses and doctors (depending on location)&nbsp;</li><li>Free and confidential counseling support through our Healthy Minds program&nbsp;</li><li>Career development and training opportunities</li></ul>For a full list of Team Amex benefits, visit our Colleague Benefits Site.American Express is an equal opportunity employer and makes employment decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, disability status, age, or any other status protected by law.We back our colleagues with the support they need to thrive, professionally and personally. That's why we have Amex Flex, our enterprise working model that provides greater flexibility to colleagues while ensuring we preserve the important aspects of our unique in-person culture. Depending on role and business needs, colleagues will either work onsite, in a hybrid model (combination of in-office and virtual days) or fully virtually.US Job Seekers/Employees - Click here to view the “Know Your Rights” poster and the&nbsp;Pay Transparency Policy Statement.If the links do not work, please copy and paste the following URLs in a new browser window:&nbsp;<a href="https://www.dol.gov/agencies/ofccp/posters&nbsp;to" target="_blank">https://www.dol.gov/agencies/ofccp/posters&nbsp;to</a> access the three posters.

American Express

Executive Administrative Assistant

Job Title FWS Fall 2024, Recovery Center Receptionist - Part-Time Requisition Number DU12461 Department Name 1B531:Federal Work Study Work Location Voices of Hope 644 N Broadway Lexington, KY 40508 Salary Range $15.00 Type of Position Student Position Time Status Part-Time Required Education High school diploma or equivalent required; associate degree or higher preferred. Required Related Experience Previous experience in a receptionist, administrative, or customer service role. Experience working in a recovery community or non-profit organization is a plus. Required License/Registration/Certification N/A Physical Requirements Work is performed in an office environment with regular use of standard office equipment. Shift Saturdays, 12:00 PM – 5:00 PM Tuesdays, 3:00 PM – 7:00 PM Wednesdays, 3:00 PM – 7:00 PM Thursdays, 4:00 PM – 7:00 PM Friday, 3:00 PM – 7:00 PM Job Summary Front Desk Management • Greet and welcome all visitors and participants with a friendly and positive attitude. • Answer and direct phone calls, taking messages when necessary. • Manage the sign-in and sign-out process for visitors and members. • Provide information about the center’s services, programs, and events. Administrative Support • Perform general clerical duties, including data entry, filing, and maintaining office supplies. • Schedule appointments and manage the center’s calendar. • Assist with the preparation of materials for meetings, workshops, and events. • Handle incoming and outgoing mail. Participant Support • Provide information and resources to individuals seeking recovery support. • Assist with the registration process for new members. • Maintain confidentiality and uphold the privacy of members and their information. • Support members in connecting with appropriate services and programs. Center Operations • Ensure the reception area is tidy and presentable. • Monitor and maintain office equipment. • Assist with event planning and coordination. • Collaborate with staff and volunteers to ensure smooth operations of the center. Other Duties • Stay current local events with the recovery community center. • Assist with special projects and perform other duties as assigned. Skills / Knowledge / Abilities Customer service, flexible hours needed. Does this position have supervisory responsibilities? No Preferred Education/Experience • Excellent communication and interpersonal skills. • Strong organizational and multitasking abilities. • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and office management software. • Ability to maintain confidentiality and handle sensitive information. • Empathy, patience, and a non-judgmental attitude towards individuals in recovery. • A commitment to the mission and values of the recovery community. • A positive and proactive approach to problem-solving. • Ability to work both independently and as part of a team. • Flexibility to adapt to the changing needs of the center. • Bi-lingual a plus • Must be 18 or older Deadline to Apply 10/31/2024 Our University Community We value the well-being of each of our employees and are dedicated to creating a healthy place for everyone to work, learn and live. In the interest of maintaining a safe and healthy environment for our students, employees, patients and visitors the University of Kentucky is a Tobacco &amp; Drug Free campus. As an Equal Opportunity Employer, we strongly encourage veterans, individuals with disabilities, women, and all minorities to consider our employment opportunities. Any candidate offered a position may be required to pass pre-employment screenings as mandated by University of Kentucky Human Resources. These screenings may include a national background check and/or drug screen.

FWS Fall 2024, Recovery Center Receptionist - Part-Time

Commitment to MissionThis job carries with it the obligation to uphold the Mission of Lone Star College (LSC) in carrying out the duties of the position.&nbsp; A commitment to positive interpersonal behaviors, professional communication, integrity, leadership, stewardship, respect and accountability to LSC students and employees is essential.Cultural Beliefs<ul><li>One LSC</li><li>Student Focused</li><li>Own It</li><li>Foster Belonging</li><li>Cultivate Community</li><li>Choose Learning</li></ul>The Chronicle of Higher Education's "Great Colleges to Work For®" is designed to recognize colleges that have been successful in creating great workplaces and to further research and understanding of the factors, dynamics and influences that have the most impact on organizational culture at higher education institutions.Lone Star College has been recognized in multiple categories.Campus Marketing StatementLone Star College-University ParkLone Star College offers high-quality, low-cost academic transfer and career training education to 80,000+ students each semester. LSC has been named a 2023 Great Colleges to Work For® institution by the Chronicle of Higher Education. LSC consists of eight colleges, seven centers, eight Workforce Centers of Excellence and Lone Star Corporate College.Established in 2012, Lone Star College-University Park has been recognized nationally and internationally for its innovation, as well as its focus on student access and success. Conveniently located off SH 249 in the heart of northwest Houston, Lone Star College-University Park is known as the "community's college," providing students with highly affordable degree and certificate programs that transfer seamlessly to four-year universities or lead to direct employment. Campus facilities include the Center for Science &amp; Innovation, the Energy &amp; Manufacturing Institute, Learning Innovation Labs and the Geology Rock Wall.&nbsp;Location address is 20515 SH 249 (TX 249 and Louetta Road), Houston, TX 77070.Job DescriptionPURPOSE AND SCOPE:The Specialist III, Expense Administrator supports other staff by performing task-oriented duties while providing clerical, analytical, administrative, and/or operational support under general supervision. Assists with operations of the department as it pertains to college monies including but not limited to purchase cards, travel &amp; expense and purchase orders.ESSENTIAL JOB FUNCTIONS:1.&nbsp;&nbsp;&nbsp; Acts as the backup workflow SME (Subject Matter Expert) Pre-Pay Auditor,2.&nbsp;&nbsp;&nbsp; Completes research to help resolve system issues that are reported by end users and approvers.3.&nbsp;&nbsp;&nbsp; Responsible for verifying System-wide that a variety of Expense Module transactions (such as expense reports, travel authorizations, One Card transactions, etc.) are accurately processed and reconciled.4.&nbsp;&nbsp;&nbsp; Works with all users to ensure all Travel &amp; Expense-related employee information is interfacing correctly within the Expense Module. Sets up and maintains the reviewer workflow for the Expense Module and assists as needed with workflow for other modules.5.&nbsp;&nbsp;&nbsp; Performs a variety of year-end processing tasks within the Expense Module6.&nbsp;&nbsp;&nbsp; Manages outstanding Accounts Payable checks and other A/P functions as needed.7.&nbsp;&nbsp;&nbsp; Acts as Prepay Auditor for assigned LSC campus(s). Acting as SME, assists and provides guidance and oversight to Prepay Auditors at other campuses, helping ensure smooth and timely workflow through all Expense Module stages.8.&nbsp;&nbsp;&nbsp; Responsible for a variety of Travel and Expense (T&amp;E) functions, including but not limited to T&amp;E adjustments, budget issues, and funds that need to be unencumbered, and account reconciliation. Acts as a resource to employees regarding T&amp;E policies, including providing training as needed and ensuring employees understand and adhere to LSC's Travel and Expense policies.9.&nbsp;&nbsp;&nbsp; Creates, runs, and utilizes a variety of queries and reports for LSC campuses and administrative offices/departments. Utilizes queries to ensure expenses are posting properly and all expenses are posted utilizing GL Subsystem reconciliation.10.&nbsp; Acts as a third backup for preparing, reviewing, and reconciling a variety of journal entries, Direct Pay Requests, and general ledger accounts11.&nbsp; Responsible for other reasonable related duties as assigned.KNOWLEDGE, SKILLS, AND ABILITIES:·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Requires detailed analytical skills and a high level of accounting skills and knowledge·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Knowledge of Microsoft Office Suite (Excel proficiency required)·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Ability to follow procedures that may result in interaction with co-workers or other individuals·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Possesses excellent organizational skills·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Strong attention to accuracy and detail·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Ability to work independently and be self-motivated·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Excellent customer service and communication skills·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Ability to work on several tasks simultaneously·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Knowledge of procurement laws and best practicesPHYSICAL ABILITIES:The work is sedentary. Typically, the employee sits comfortably to do the work. However, there may be some walking; standing; bending; carrying of light items, such as papers, books, or small parts; or driving an automobile. No special physical demands are required to perform the work.WORK SCHEDULE AND CONDITIONS:·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Equipment used includes, PC workstation running on a LAN in a Microsoft Windows environment, calculator, phone and other general officeequipment·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Interface with internal and external contacts as needed to carry out the functions of theposition·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Work is performed in a climate-controlled office with minimal exposure to safetyhazardsREQUIRED QUALIFICATIONS:·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; High School Diploma or GED and at least 3 years of experience, or an equivalent combination of education and experience·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Experience with PC platform in programs such as Work, Excel, and PowerPointPREFERRED QUALIFICATIONS:·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Experience working with PeopleSoft Financial moduleSalaryHourly Pay Rate is $15.14.Benefits Marketing StatementBy joining our top-notch institution, you will enjoy being a part of an organization that offers a supportive, collegial work environment, excellent work/life balance, tuition waiver, participation in a tax deferred retirement plan and more.Special InstructionsGo to the Job Search page, click on ‘My Activities’ at the top of the page. Under My Cover Letters and Attachments you will click on ‘Add Attachment.’ Please be sure to put the Job ID# in the title once you name your file for cover letters only, unless you attached your cover letter with your resume.If you are applying for an Instructional position (i.e. Faculty, Adjunct Faculty, Instructor), please ensure you include the following to be considered: Resume/CV, Cover Letter, Teaching Philosophy, and unofficial transcripts. You must limit your file name for any attachment to 40 characters or less.How to ApplyALL APPLICANTS MUST APPLY ONLINE ONLYWe will not accept application material received via fax, email, mail, or hand delivered.Postings for part-time and adjunct positions are active for the academic year.&nbsp; By selecting the option to receive notifications on your profile, you will begin receiving electronic communication regarding new opportunities with Lone Star College (LSC).If selected for an interview, a recruiter will contact you by phone, or email to schedule an interview.Lone Star College participates in the E-Verify program, under which Lone Star College provides the federal government with information from each new employee's Form I-9 to confirm that the employee is authorized to work in the United States.More information on the E-Verify program is available at <a href="http://www.dhs.gov/E-Verify" target="_blank">www.dhs.gov/E-Verify</a>.Lone Star College is an EEO Employer. All positions are subject to a criminal background check.

Part-Time Specialist III, Expense Administrator

<h2>Job Summary</h2>Getty Publications is seeking a full-time Administrative Assistant to join the staff of its Editorial department. We produce a wide range of high-quality illustrated art books, including exhibition catalogues, collections-based titles, academic monographs, trade titles, and children’s books, for both print and digital formats.Our award-winning books result from or complement the work of the J. Paul Getty Museum, the Getty Conservation Institute, the Getty Research Institute, and the Getty Foundation. The approximately 35 titles published each year cover the fields of art, photography, archaeology, architecture, conservation, and the humanities for both the general public and specialists.Getty Publications offers a collegial and collaborative environment where work-life balance is prioritized. Staff members can participate in community service and serve on committees on diversity, equity, accessibility, and inclusion (DEAI), sustainability, and mentorship and community building.The Administrative Assistant provides a range of administrative support, including requisitioning letters of agreement with authors, freelancers, and other vendors and tracking them through Getty’s financial system; communicating with internal and external collaborators; making travel arrangements; and preparing expense reports. You will be an integral member of the Editorial department and will also interact with Procurement and Contracts, Sales and Marketing, Curatorial, Rights and Reproductions, Getty Digital, and other departments across the Getty.This job will be based in our offices at the Getty Center in Los Angeles. It will begin in the office full-time, and the opportunity to request a telework schedule may be available after an initial period of training and orientation, subject to discussion with and approval by your supervisor.<h2>Major Job Responsibilities</h2><ul><li>Drafts and requisitions letters of agreement and purchase orders for editorial freelancers and authors using Getty’s financial systems, working closely with the Procurement and Finance departments.</li><li>Researches and gathers data for project-related spreadsheets/reports.</li><li>Stays up-to-date on organizational policies and procedures, and shares updates with department staff.</li><li>Monitors manuscript submissions.</li><li>Helps develop and maintain department schedule of projects and updates to departmental databases.</li><li>Schedules a variety of departmental meetings, balancing competing requests and multiple scheduling priorities.</li><li>Makes travel arrangements for supervisor, department, and/or project teams as needed.</li><li>Prepares and submits expense reports.</li><li>Tracks and monitors budget expenditures and reports on variances.</li><li>Helps to onboard interns and new staff.</li><li>Manages and accesses sensitive information, including email and other electronic information.</li><li>Performs other duties and responsibilities as assigned.</li></ul><h2>Qualifications</h2><ul><li>High school diploma/GED; Bachelor's degree preferred</li><li>Minimum 3-4 years related experience</li></ul><h2>Knowledge, Skills and Abilities</h2><ul><li>Proficient computer skills and demonstrated experience with office software (particularly Microsoft Word and Excel) and email applications (Microsoft Outlook).</li><li>Ability to follow through and complete assigned tasks.</li><li>Strong verbal and written communication skills.</li><li>Ability to develop and maintain effective working relationships with individuals at all levels of the organization as well as external contacts.</li><li>Ability to exercise high level of discretion and sound judgment.</li><li>Ability to effectively prioritize assignments and collaborate with others.</li></ul>

The J. Paul Getty Trust

Administrative Assistant, Publications Editorial

<h4>Thank you for your interest in a career at NeighborHealth, formerly East Boston Neighborhood Health Center!</h4>Everywhere you turn, you can feel the immeasurable level of enthusiasm here at NeighborHealth! We are one of the largest community health centers in the country, supporting the greater Boston area and focusing on the well-being of our patients and local community. From the nurses and physicians on the front line of patient care, to the managers who lead and guide our staff, to the many support roles that keep our facilities running smoothly - everyone plays a vital role in improving medicine for our patients.Interested in this position? Apply online and create a personal candidate account!Current Employees of NeighborHealth- Please use our internal careers portal to apply for positions.To learn more about working at NeighborHealth and our benefits, please visit out our Careers Page.Time Type: Full timeDepartment: Family MedicineAll Locations: East BostonPosition Summary: A Practice Secretary performs a wide variety of clerical and reception activities that support the delivery of services to patients/staff of the department. A Practice Secretary utilizes excellent customer service to greet patients and others, and screen walk-ins to the practice. Practice Secretaries report to a Clinical Coordinator.Essential Duties and Responsibilities:<ul><li>Interacts with patients or other staff in a professional and respectful manner, which reflects the needs and concerns of the individual.Consistently provides excellent customer service and makes patients feel welcome. Maintains a positive attitude. Uses communication devices appropriately.</li><li>Promotes a sense of “team work” through demonstration of self-direction and self-motivation. Solves problems independently or knows when to seek consultation.</li><li>Checks out patients in the computer prior to the end of each day and enters requested follow-up, referral, and/or X-file appointments upon check-out.Reviews After Visit Summary instructions with patient as needed.Prints additional labels as needed.</li><li>Responsible for early am chart preparation and other opening/closing procedures.</li><li>Uses computer to schedule, cancel and confirm appointments, to request records, to pull up and print information, to manage X-file appointments and to communicate by email or staff message.</li></ul>Qualifications and Requirements:<ul><li>High School Diploma or GED</li><li>At least one year in a medical office setting</li><li>Demonstrated personal computer skills in a Windows environment required. Medical Terminology preferred</li><li>Bilingual Spanish skills required</li></ul>Benefits:<ul><li>MEDICAL, DENTAL, AND VISION COVERAGE</li><li>LIFE AND DISABILITY INSURANCE</li><li>401(K) RETIREMENT PLAN</li><li>TUITION REIMBURSEMENT</li><li>FLEXIBLE SPENDING AND TRANSPORTATION ACCOUNTS</li><li>PAID HOLIDAYS, VACATIONS, SICK, AND PERSONAL TIME</li><li>GENEROUS STAFF DEVELOPMENT BENEFIT</li><li>EXCELLENT MALPRACTICE COVERAGE</li><li>PET INSURANCE</li><li>FREE PARKING</li><li>AND MUCH MORE</li></ul>Starts at $18.00, and up to $27.00, based on experience

East Boston Neighborhood Health Center

Practice Secretary

19-Sep-2024<h4>Executive Assistant</h4>University Administration 66770BRJob SummaryJob Summary&nbsp;This position will provide executive-level administrative support to the Office of the Vice Provost for Climate and Sustainability (VPCS) and to the Salata Institute for Climate and Sustainability at Harvard University for a six-month period, beginning in December 2024. The Office of the VPCS functions across the University to accelerate and coordinate research and education on climate change, the environment, and sustainability.&nbsp;The Salata Institute develops and promotes durable, effective, and equitable solutions to the climate change challenges confronting humanity.The Executive Assistant (EA) will serve as the primary contact and liaison for internal and external stakeholders related to the Vice Provost and Assistant Vice Provost. The people in these positions also respectively serve as Director and Executive Director of the Salata Institute. This position is responsible for developing and maintaining effective systems for managing the office administrative needs, working independently in an environment of multiple and conflicting priorities. The Vice Provost for Climate Change is also an active faculty member in the Department of Economics at Harvard.&nbsp; In the role the EA will interact with faculty, students, external scholars, government officials, media, and other stakeholders, whose involvement in the activities of the office is essential to its success.Position DescriptionCore DutiesCOMMUNICATION &amp; GATEKEEPINGThis position provides executive support through a wide range of highly skilled administrative services to the Vice Provost and Assistant Vice Provost. Serves as principal administrative contact and liaison with visitors, researchers, other universities, governments, private firms, media, and donors.&nbsp; The EA will provide a warm and welcoming environment for visitors and manages arrival details for various stakeholders, consultants, and vendors.This position is responsible for management and quality control of high-level and high-volume email communications and will compose and edit emails, letters, memos, reports, and detailed meeting agendas.&nbsp; The EA ensures briefing materials are available in a comprehensive and well-managed online environment.&nbsp; Will compose and distribute meeting minutes. May also provide support for publication or submission of reports.&nbsp;Reviews assesses, routes, answers and monitors and most importantly manages to follow up action steps on correspondence. CALENDAR &amp; TRAVEL MANAGEMENTThis position manages and coordinates the VP and Assistant VP calendars, arranging complex meetings and handling meeting material preparation and logistics.&nbsp; This includes meeting scheduling, communications (including correspondence, email, and phone) and distribution of materials. Determines priority status of meeting requests; triages all requests; refers and schedules as appropriate. Arranges for meetings, appointments, and travel arrangements, adhering to university guidelines.&nbsp; Prepares/submits all reimbursement reports. Maintains financial reports of expenditures. Organizes meetings on/off-site: Schedules recurring meetings; manages media/tech support for all meetings. The EA is responsible for proactively managing calendars with attention to logistics and anticipating the needs well in advance.EVENT COORDINATIONThe Executive Assistant coordinates regular meetings and conferences, including seminars involving external speakers, individualized scheduling, and reimbursements. May coordinate information for special events and meetings using various web platforms.&nbsp; Will support the creation of presentation materials in PowerPoint presentations. Coordinates visitor gatherings for lunches and dinners. May be responsible for obtaining permissions and copyright registration when distributing event materials. Responsible for organizing space, vendors (including A/V support and catering) for small to medium-scale events.&nbsp;&nbsp;SUPPORT STRUCTURE ORGANIZATION AND ALIGNMENTThe Executive Assistant develops and maintains an administrative support system for the Vice Provost and Assistant Provost, including complex calendaring and travel planning, and complex and high-volume research meetings.&nbsp; Creates systems that facilitate the coordination of activities involving students and researchers both externally and internally.&nbsp; Establishes and provides support for files and important record keeping for communications management for the office.&nbsp;Basic QualificationsCandidates MUST meet the following basic qualifications to be considered for this role:Minimum 5 years’ experience supporting senior/executive level staff.&nbsp; Microsoft Office and Google Suite of programs software experience.Additional Qualifications and SkillsExcellent organizational skills.&nbsp; Great sense of composure in high impact environment with exceptional interpersonal, oral, and written communication skills.&nbsp; Ability to work well independently and a strong sense of exercising discretion and judgment in areas of responsibility.&nbsp; Should be able to work in strong partnership with other team members both within the VP office and the academic department. Should possess a high ability to prioritize and juggle multiple tasks under tight deadlines.&nbsp;Creative approach to problem-solving.&nbsp;Comfortable working in a fast-paced work environment where demands may need to be re-prioritized frequently. Knowledge of political economics, climate change, and/or sustainability field a plus.Physical RequirementsPhysical RequirementsWhile performing the duties of this job, the employee is regularly required to sit; use hands to handle or feel and talk or hear. The employee is frequently required to reach with hands and arms. The employee is occasionally required to stand;&nbsp;walk and reach for items. This position requires extensive screen time as most work is performed with a computer. Specific vision abilities required by this job include close vision, distance vision, and color vision.Additional InformationThis is a six-month term position.&nbsp; This position is based on a 40-hour workweek and office hours are 8:00 a.m. – 5:00 p.m. with an unpaid hour off for lunch.All candidates will be asked for a writing exercise. This position has a 3-month orientation and review periodThe health of our workforce is a priority for Harvard University. With that in mind, we strongly encourage all employees to be up to date on CDC-recommended vaccines.Work Format DetailsThis is a hybrid position that is based in Massachusetts. Additional details will be discussed during the interview process. All remote work must be performed within one of the Harvard Registered Payroll States, which currently includes Massachusetts, Connecticut, Maine, New Hampshire, Rhode Island, Vermont, Georgia, Illinois, Maryland, New Jersey, New York, Virginia, Washington, and California (CA for exempt positions only). Certain visa types and funding sources may limit work location. Individuals must meet work location sponsorship requirements prior to employment.BenefitsWe invite you to visit Harvard's Total Rewards website (<a href="https://hr.harvard.edu/totalrewards" target="_blank">https://hr.harvard.edu/totalrewards</a>) to learn more about our outstanding benefits package, which may include: <ul><li>Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.</li><li>Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.</li><li> Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.</li><li>Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.</li><li>Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.</li><li>Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.</li><li> Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.</li><li>Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.</li><li> Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.</li></ul>Job FunctionGeneral Administration Department Office LocationUSA - MA - Cambridge Job Code403040 Coordinator II Work FormatHybrid (partially on-site, partially remote) Sub-UnitInterfaculty Initiatives Salary Grade055DepartmentSalataUnion55 - Hvd Union Cler &amp; Tech Workers Time StatusFull-time Appointment End Date30-Jun-2025Pre-Employment ScreeningIdentity ScheduleFull time. Monday through Friday. 40 hours per week.&nbsp;Commitment to Equity, Diversity, Inclusion, and BelongingHarvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.EEO StatementWe are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.LinkedIn Recruiter Tag (for internal use only)#LI-CS1

Harvard University FAS Human Resources

Executive Assistant

Position Title Office Assistant - Nursing Job Category Support Staff Range Minimum $36,983 Position Type Full Time Department Nursing Job Summary Supports all office functions of the Nursing Department including telephone coverage, clerical and word processing functions and file maintenance. Greets and assists visitors including students and staff. Answers phone and email inquiries regarding program information and advisor availability. Maintains confidential records, assists faculty and administrative staff as necessary. Regularly communicates with department Director and with clinical affiliates as necessary for completion of clearance paperwork. Word Processing and Clerical Responsibilities: Word processing to input material from handwritten or typed copy; correspondence, lesson materials and letters. Proofread and make necessary corrections to be ready for printing/publishing. Responsible for typing minutes of team meetings. Student Contact: Assist students and provide direction when necessary. Provide general information regarding nursing program to in person, email and phone inquiries. Prepare, distribute and collect various student forms, letters and documentation. Mail, filing, telephone: Sort and distribute mail to department members, assist with maintaining departmental filing system, provide telephone coverage and take accurate phone messages. Additional duties: May include maintaining office supplies and ensuring the functioning and repair of office equipment. Maintains accurate student files, including up-to-date logs for student criminal history background checks and performance evaluations. May include preparing and maintaining graduate certification letters. Coordinates departmental textbook adoptions and requests desk copies. Assists chairperson with coordinating RN Refresher program every other summer. May include preparation of payroll in the absence of the department Administrative Assistant. Other duties as requested by supervisor. Clinical Affiliate Student Rosters/Clearances: Prepares and distributes clinical affiliate student rosters and clearance information each semester. Coordination of Student Applicants: Prepares and maintains files of nursing applicants to the professional phase of the nursing programs, including Advanced Placement students. Notifies applicants of admission status. Enters petitions for students to register each semester. Qualifications - Education High School Graduate Qualifications - Experience 1-2 yrs experience in clerical/administrative field required. Additional education may be substituted for experience requirement. Qualifications - Skills Typing 55 WPM. Knowledge of PC and Calculator. Knowledge of Microsoft Office (including Word and Excel). Good phone skills and manners. Customer service skills. Attention to detail. Self-directed. Excellent organizational and communication skills. Sensitivity in handling confidential information. Work Hours Work Hours Required: 8:30 am – 4:00 pm Monday through Friday 11:00 am – 6:30 pm one day per week (Monday)

County College of Morris

Office Assistant - Nursing

<h4>Summary of Position</h4>Lionsgate is currently seeking an Executive Assistant, Worldwide Television &amp; Digital Distribution to report to the President, Worldwide Television &amp; Digital Distribution.&nbsp;<h4>Responsibilities</h4><ul><li>Heavy calendar management for the President, including scheduling conference calls and meetings and closely monitoring calendars to resolve scheduling conflicts. Gather and organize meeting materials and agendas in advance</li><li>Handle general administrative duties including answering phones, team management, expense reports, etc.&nbsp;</li><li>Arrange complex travel itineraries, including flights, accommodations, and ground transportation</li><li>Provide President with detailed travel plans and necessary documentation</li><li>Attend internal meetings, maintain notes, and coordinate actions plan for follow up&nbsp;</li><li>Coordination of special events including creating and managing invitation lists and responses, event logistics and catering</li><li>Provide general support to the President and Worldwide distribution team as needed with adhoc projects</li><li>Maintain strict confidentiality of sensitive information, handle confidential documents and communications with discretion</li><li>Foster positive relationships with key stakeholders, both internally and externally, collaborate with other assistants and departments to ensure seamless operations</li></ul><h4>Qualifications and Skills</h4><ul><li>Proven experience as an executive assistant or in a similar role</li><li>Bachelor’s Degree preferred</li><li>Excellent oral and written communication skills</li><li>MS Office Suite proficiency, especially Outlook and Excel</li><li>Excellent attention to detail&nbsp;</li><li>Ability to multi-task, prioritize and thrive in a fast-paced environment</li></ul><h4>About the Company</h4>Lionsgate (NYSE: LGF.A, LGF.B) encompasses world-class motion picture and television studio operations aligned with the STARZ premium global subscription platform to bring a unique and varied portfolio of entertainment to consumers around the world. The Company’s film, television, subscription and location-based entertainment businesses are backed by a 17,000-title library and a valuable collection of iconic film and television franchises. A digital age company driven by its entrepreneurial culture and commitment to innovation, the Lionsgate brand is synonymous with bold, original, relatable entertainment for audiences worldwide.<h4>Business Unit Overview</h4>Lionsgate Television Lionsgate Television is one of the foremost third-party suppliers of premium scripted series to streaming, broadcast and cable platforms alike while also serving as a prolific supplier of premium content to Starz. Drawing upon its production partnerships with many of the top content creators, it supplies dozens of scripted series to more than 20 different network partners. With a reputation for creating “brand-defining” shows for a diverse range of platforms, Lionsgate Television has produced and distributed the iconic long-running series Mad Men, one of the most acclaimed shows in television history, the ground-breaking Orange is the New Black, Weeds, Nurse Jackie, Nashville, Dear White People and many others while continuing to develop strong slates of acclaimed new series. Lionsgate also operates a robust in-house unscripted television business partnering with a diverse array of linear and streaming platforms. Lionsgate television series have garnered 238 Emmy® nominations, 38 Emmys®, 66 Golden Globe® nominations and nine Golden Globe® wins. The Lionsgate Television Group collaborates closely with the Company’s other television businesses, including Debmar-Mercury, a leading producer and syndicator of evergreen game and talk shows, Pilgrim Media, one of the top producers of unscripted series, and 3 Arts Entertainment, a leading talent management and production company that has become a major television production partner and a source of top talent for all of the Company’s businesses. The Lionsgate Worldwide Television Distribution Group licenses the Company’s feature film and television slates, 17,000-title film and television library, one of the largest in the world, and Starz’s original programming slate to nearly every major OTT and linear platform through a global network of deep customer relationships.<h4>Our Benefits</h4><ul><li>Full Coverage – Medical, Vision, and Dental</li><li>Work/Life Balance – generous sick days, vacation days, holidays, and Impact Day</li><li>401(k) company matching</li><li>Tuition Reimbursement (up to graduate degree)</li></ul><h4>Compensation</h4>$45,000 - $50,000<h4>EEO Statement</h4>Lionsgate is an equal employment opportunity employer. All employees and applicants are evaluated on the basis of their qualifications, consistent with applicable state and federal laws. In addition, Lionsgate will provide reasonable accommodations for qualified individuals with disabilities. Lionsgate will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of applicable state and federal law. &nbsp;

Lionsgate

Executive Assistant, Worldwide TV & Digital Distribution

RECEPTIONIST/OFFICE ASSISTANTR.W. Selby is seeking a professional and reliable Front Desk Receptionist to join our team. The ideal candidate will be responsible for managing the front desk and ensuring a welcoming and efficient environment for our clients and staff. The role involves a variety of administrative duties to support the smooth operation of the office.Key Responsibilities:<ul><li>Answer and direct all calls using a multi-line phone system.</li><li>Greet and assist clients and visitors upon arrival.</li><li>Take complete messages from tenants and convey them to the appropriate Regional Managers.</li><li>Maintain communication with management about any office activities or significant issues.</li><li>Perform daily morning and closing duties, including managing kitchen supplies and maintaining conference room cleanliness.</li><li>Conduct weekly petty cash reconciliation.</li><li>Assist various corporate departments with various administrative tasks as needed..</li><li>Run errands if needed.</li><li>Provide support to the Executive Assistant to the CEO and assist with various tasks.</li><li>Inventory office supplies bi-weekly and restock the upstairs file room weekly.</li><li>Keep the reception area clean and organized at all times.</li></ul>Requirements:<ul><li>Excellent verbal and written communication skills.</li><li>Strong organizational and multitasking abilities.</li><li>Ability to maintain a professional demeanor at all times.</li><li>Previous experience in a similar role is preferred.</li><li>Proficiency in Microsoft Office Suite.</li><li>Punctuality and reliability are essential.</li></ul>If you are an organized, detail-oriented individual with a passion for providing excellent service, we encourage you to applyFull-time Hours are 8:30am to 5:30pm, Monday through Friday.Medical/dental benefits and other excellent benefits offered.MANDATORY DRUG AND BACKGROUND CHECKS CONDUCTED.We are an equal opportunity employer and all applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law. We will consider for employment qualified applicants with criminal histories.Job Type: Full-timePay: $20.00 - $24.00 per hourExpected hours: 40 per weekBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Employee assistance program</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Schedule:<ul><li>8 hour shift</li><li>Monday to Friday</li></ul>Experience:<ul><li>Customer service: 1 year (Preferred)</li></ul>Ability to Commute:<ul><li>Los Angeles, CA 90049 (Required)</li></ul>Ability to Relocate:<ul><li>Los Angeles, CA 90049: Relocate before starting work (Required)</li></ul>Work Location: In person

Insperity

RECEPTIONIST/OFFICE ASSISTANT

<ul><li><h4>SUMMARY:</h4>The Office Assistant / Production Specialist is responsible for the receiving, production, and distribution/delivery of all transcript and exhibit products to clients (both digitally and physically). Accepts responsibility for verifying the accuracy and completeness of all work and ensuring that all products adhere to client instructions and preferences along with company QC checkpoints. The Production Specialist receives, scans, copies, e-mails, prints, and ships all transcript and exhibit files to clients pursuant to their instructions and/or standing orders.<h4>ESSENTIAL FUNCTIONS:</h4>Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.<ul><li>Process incoming transcripts from court reporters and/or affiliate firms, perform quality control checks and convert transcript to final PDF or applicable version requested by clients.</li><li>Check and confirm all warning notes in company database.</li><li>Maintain company database by entering client contact information, requirements and checking entries made by reporters.</li><li>Prepare certain paperwork when not provided by contractors and/or affiliates and to aid in communicating job details to applicable company personnel.</li><li>Verify and quality control all jobs against company database, (i.e. exhibit counts, firm addresses, client orders, job number, exhibits included, witness/case name, priority status, etc.) before e-mailing to client or preparing for hard copy delivery to client.</li><li>Receiving original documents and making appropriate notes in company database.</li><li>Duplicate all CD’s/DVD’s and USB’s received as exhibits and create an archive copy.</li><li>Scan exhibit files, name accordingly, and ensure that files are uploaded correctly.</li><li>Print, tab and assemble exhibits for final job, when applicable.</li><li>Create media (CD’s, USB’s) and download all transcript and exhibits files to drive. Also create labels for USB drives, cases and/or CD’s/DVD’s.</li><li>Print transcripts, assemble to exhibits, prepare and package jobs for shipment, operate copier and bindery equipment, and coordinate local courier shipments.</li><li>Entering shipping notes into database.</li><li>Responsible for providing the billing department with complete job information to bill clients and pay resources with minimal errors.</li><li>Prepare any materials and/or documents to be shipped to affiliates and ensures timely and accurate delivery by confirming shipping address, required delivery vendor/time and following up where needed.</li><li>Coordinate with Production Manager and office personnel to expedite job materials, address impending deadlines, and to resolve issues.</li><li>Assist fellow Production Specialists with job completion (if workload permits): converting ASCII’s, uploading files to</li></ul>repository, e-mailing clients, and preparing jobs for shipment.<ul><li>Correct any errors when approached by Production Specialists or Production Manager.</li></ul><ul><li>Assist with clean-up and organization of production area and help with ensuring all production supplies are fully stocked when necessary.</li><li>Notify Production Manager when productivity and/or company goals cannot be met.</li><li>Other duties as assigned.</li></ul> <h4>COMPETENCIES, SKILLS AND ABILITIES</h4><ul><li>Ability to provide extraordinary customer service to paralegals and attorneys.</li><li>In a leadership capacity, actively demonstrates company values of SPIRIT.</li><li>Effective communication skills (oral and written).</li><li>Strong work ethic.</li><li>Strong attention to details and organized.</li><li>Highly organized, efficient and extremely resourceful.</li><li>Possess excellent written and verbal communication skills.</li><li>Computer literate and able to learn the use of new software with ease.</li><li>Flexible schedule and availability to work occasional overtime as required.</li><li>Ability to work with deadlines and work well under pressure.</li><li>Ability to multi-task.</li><li>Works well independently and with other department members.</li><li>Accepts direction well.</li><li>Excellent attendance and punctuality.</li><li>Working knowledge of Outlook, Word, Excel.</li></ul> <h4>EDUCATION / EXPERIENCE</h4><ul><li>High school diploma or equivalent required.</li><li>A minimum of 2 years of administrative experience.</li><li>Constantly strives to achieve excellence in day-to-day operations of respective department.</li><li>Works collaboratively with all members of management to resolve departmental and organizational challenges. expeditiously, economically, professionally and with minimum disruption to the practice.</li><li>Team player approach.</li></ul> <h4>SUPERVISORY RESPONSIBILITIES</h4>This role is not a supervisor position, but has the potential to grow into a supervisory role.<h4>LANGUAGE SKILLS</h4>Ability to effectively present information and respond to questions from internal and external customers whose first language is English.<h4>CERTIFICATES, LICENSES, REGISTRATIONS</h4>None<h4>PHYSICAL DEMANDS</h4>The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.While performing the duties of this job, the employee is regularly required to stand; walk; use hands to finger, handle or feel objects, type and use mouse; reach with hands and arms; and talk and/or hear. The employee is required to sit for extended periods of time.<h4>WORK ENVIRONMENT</h4>The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.While performing the duties of this job, the employee regularly works in an office environment in a clerical environment. This role routinely uses standard office equipment such as computers, phones, photocopiers and filing cabinets.<h4>TRAVEL REQUIREMENTS</h4>This position requires no travel.<h4>OTHER DUTIES</h4>Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties orresponsibilities that are required of the employee for this job. Nothing in this job description restricts management’sright to assign or reassign duties and responsibilities to the job at any time with or without notice.<h4>AAP/EEO STATEMENT</h4>Lexitas prohibits discrimination based on race, religion, gender, national origin, age, disability, veteran status, marital status, pregnancy, gender expression or identity, sexual orientation or any other legally protected status.EOE Employer/Vet/Disabled.If you require reasonable accommodation in the application process, please contact Human Resources at <a href="mailto:HRDept@lexitaslegal.comfor" target="_blank">HRDept@lexitaslegal.comfor</a> assistance. All other applications must be submitted online.</li></ul> Apply Now <h4>Other details</h4><ul><li> Pay Type Hourly</li><li> Min Hiring Rate $18.00</li><li> Max Hiring Rate $22.00</li></ul>

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