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Associate Director Job ID: 11992 Location: El Paso, TX Full/Part Time: Full Time Regular/Temporary: $RegTemp About UTEP UTEP is a comprehensive public research university that is increasing access to excellent higher education. We advance discovery of public value and positively impact the health, culture, education, and economy of the community we serve. The University of Texas at El Paso is America's leading Hispanic-serving university. Located at the westernmost tip of Texas, where three states and two countries converge along the Rio Grande, 84% of our 24,000 students are Hispanic, and more than half are the first in their families to go to college. UTEP offers 172 bachelor's, master's and doctoral degree programs at the only open-access, top-tier research university in America. Position Information Hiring Department: Planning and Construction Posting End Date: Open until filled. This posting may close once a sufficient number of qualified applications have been received. Hours: 40 hours per week, standard Monday- Friday 8:00am- 5:00pm. FLSA status: Exempt Earliest Start Date: As soon as possible. Salary: Commensurate with education and experience. Required Application Materials: <ul><li>Resume</li><li>Cover letter and a list of three references is strongly encouraged, </li></ul> Note: This position is Grant Funded and subject to availability of funds. The primary accountabilities are intended to describe the general content of and requirements of this position and are not intended to be an exhaustive statement of duties. Incumbents may perform all or some of the primary accountabilities listed. Specific tasks or responsibilities will be documented in the incumbents' performance objectives as outlined by the incumbents' immediate supervisor or manager. This position is security-sensitive and subject to Texas Education Code §51.215, which authorizes the employer to obtain criminal history record information. A valid driver's license issued by the State where the applicant resides, and insurability as defined in UTS 157 may be required to perform the position's essential functions. Purpose of Position Plans, organizes, and directs the day-to-day operations of Facilities Planning and Construction. Works with the Director to manage and coordinate unit team assignments and unit scheduling of resources. Provides leadership, guidance, and supervision of department professional staff. Assists in the overall management of the university's master planning efforts, all major and minor capital projects, and all facilities standards. Essential Functions Provides direction and guidance in strategic operations and planning in the department. Provides leadership and assists in management of multiple complex capital projects by providing program and project staffing, resource coordination, communication, conflict resolution, and oversight /quality monitoring at the campus level. Ensures compliance with the Board of Regents Rules &amp; Regulations, State Statutes, Federal Regulations and Laws on all projects. Ensure that operations are efficient and cost effective, that assets are safeguarded, and that financial information is reliable. Serves as liaison, public spokesperson, and interface with campus executives, architects, contractors, industry and community associations, utility cooperatives, and general public to promote Historically Under-utilized Business participation, knowledge of UT System mission and goals, and in support of OFPC initiatives. Monitors and evaluates performance of assigned Project Managers, Construction Managers and Inspectors, administrative staff, and professional service contractors. [Provide training and resources on new policies and procedures as required. Provides supervision of professional staff, training personnel to departmental and University standards and procedures, including assigning and reviewing work, completing performance evaluations, and making recommendations for hiring, terminating, and disciplining. Participates in the budget planning process, including staffing, budget requirements, identifying potential cost increases, and identifying opportunities for cost savings. Provides financial oversight of respective operating budgets, transfer of funds and expenses. Administrative duties include meetings, troubleshooting service complaints and problems, approval of service contracts and purchase orders, monitoring of work requests, and key/card access requests as applicable. Develops and implements departmental goals and objectives with the oversight of the Director. Coordinates, monitors, and evaluates policy and procedures, manuals, guidelines, and technical scope of work. Manages and enforces policies related to finances, operating procedures, disciplinary processes, internal controls, and inventory of equipment, tools, and supplies. Provides leadership for the respective staff in areas of planning their assigned duties. Responsible for creating a high-quality work culture through participation in and emphasis on training and mentoring to develop leadership, management, and technical skills in self and all employees, including safety related training and skills. Assists in providing reasonable assurance that operations are effective and efficient, assets are safeguarded, financial information is reliable, and applicable laws, regulations, policies, and procedures are followed. Stay current in Codes and Regulations applicable to design and construction, including International Building Codes, NFPA 101, TDLR, OSHA, ADA, ASHRAE 90.1, SWPPP, and any special requirements of the building type (e.g., healthcare, research labs, special campus project types, etc.) or the local jurisdictions. Provide monitoring of local campus-managed major projects as directed by the U.T. System Board of Regents. Knowledge of all Microsoft Office software and able to learn and use institutional software systems. Complies with all State and University policies. Other duties may be assigned. Carries out supervisory responsibilities in accordance with the organization's objectives, policies, and applicable laws. Qualifications To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Required Qualifications: Education: Bachelor's Degree from a four-year college or university. and Experience: Seven (7) to ten (10) years of progressively responsible experience within higher education or similar large organizations in architecture, engineering, construction management or a related field. Five (5) years' experience in operations, administration, and personnel management in the construction industry. Experience in all programming ability, conceptualization, visual presentations in various media, and preparation of construction documents that clearly convey the requirements of intended designs for the purpose of bidding and constructing commercial and institutional facilities. Licenses/Certifications: Professional architectural or engineering in Texas in good standing or related technical license. Possesses a current valid Texas Driver's license. Additional Information The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to stand, walk, sit, stoop, kneel and crouch. The employee is frequently required to use hands to feel; reach with hands and arms; and talk or hear. The employee is occasionally required to lift and move up to 25 pounds. The noise level for this work environment is usually moderate. (Loud noises may be encountered on construction sites). In keeping with its access, excellence and impact mission, The University of Texas at El Paso is committed to an open, diverse, and inclusive learning and working environment that honors the talents, respects the differences, and nurtures the growth and development of all. We seek to attract faculty and staff who share our commitment. The University of Texas at El Paso is an Equal Opportunity / Affirmative Action Employer. The University does not discriminate on the basis of race, color, national origin, sex, religion, age, disability, genetic information, veteran status, or sexual orientation and gender in employment or the provision of services in accordance with state and federal law. Discrimination on the basis of sex includes an employee's or prospective employee's right to be free from sexual harassment under Title IX of the Higher Education Amendments of 1972. For accommodation information for employees and applicants with disabilities, please contact UTEP's Equal Opportunity Office at <a href="https://apptrkr.com/get_redirect.php?id=5485873&amp;targetURL=mailto:eoaa@utep.edu" target="_blank">eoaa@utep.edu</a>. To apply, visit <a href="https://apptrkr.com/5485873" target="_blank">https://zahr-prd-candidate-ada.utshare.utsystem.edu/psp/ZAHRPRDADA/EMPLOYEE/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&amp;Action=U&amp;FOCUS=Applicant&amp;SiteId=2&amp;JobOpeningId=11992&amp;PostingSeq=1</a> jeid-55cd34225998db4497140a59e5fdb01d

The University of Texas at El Paso

Associate Director

02-Aug-2024<h4>Executive Assistant</h4>Harvard T.H. Chan School of Public Health 66417BRJob SummaryThe Harvard T.H. Chan School of Public Health Office of Development and Alumni Relations (ODAR) is committed to securing the financial resources, time, and loyalty of alumni, friends, corporations, and foundations to promote the school’s work of educating new generations of global health leaders and producing powerful ideas that can transform the lives of people everywhere. Reporting to the Vice Dean, the executive assistant (EA) will serve as the primary administrative point of contact and provide high-level administrative support to the vice dean. The successful candidate will be a collaborative, self-directed individual who demonstrates a solutions-oriented approach, anticipating and resolving problems with the utmost discretion and professionalism to ensure the vice dean's day-to-day affairs are conducted smoothly. The EA will build relationships and effectively and diplomatically communicate with a variety of constituents across the Harvard community. They will balance priorities and projects in an organized manner and demonstrate discretion when working with confidential or sensitive information. &nbsp;Position DescriptionDuties and responsibilities are including, but not limited to:<ul><li>Schedule management: Proactively manage the vice dean’s calendar of meetings and events, collect information and materials, monitor action items to completion, and maintain working knowledge of priorities and happenings across the school. Create agendas for vice dean-initiated meetings and ensure that agendas for other meetings are shared promptly. Partner with Vice Dean to ensure follow-up items are completed promptly.</li><li>Portfolio/Data management: Synthesize information from meetings and other communications to draft and upload contact reports to donor database, maintain other data as needed, and generate reports to support portfolio reviews and management. Ensure that all proposal data is entered accurately and timely.</li><li>Building trust and relationships: Establish and maintain key peer relationships at the school and across the University. Will also work with ODAR’s leadership in support of the Vice Dean’s priorities, including scheduling and ensuring that all staff meetings are scheduled, and agendas are prepared and distributed in a timely manner.</li><li>Travel management: Arrange travel for visits, events, and other trips, prepare itineraries and gather other materials, and reconcile corporate card expenses to ensure timely payment.</li><li>Project management and support: Coordinate projects as needed in partnership with the Vice Dean and ODAR leadership, track deliverables and take notes and minutes as needed, staff ODAR events as needed, and represent the team at School-wide events.</li><li>Performs other duties as assigned.</li></ul> PLEASE NOTE: This is an overtime and benefits eligle position with a 40 hour/week work schedule.Basic Qualifications<ul><li>5+ years related experience required; a combination of education and experience may be considered.</li><li>Previous experience with executive calendar management required.</li></ul>Additional Qualifications and SkillsThe following job-specific skills and competencies are preferred:<ul><li>Bachelor's degree or equivalent experience</li><li>Proficiency in Advance</li><li>Proficiency in Microsoft Outlook, Word, Excel, PowerPoint, and SharePoint strongly preferred</li><li>Experience providing complex administrative support in a high-profile environment</li><li>Strong written, verbal, and interpersonal communication skills</li><li>Task management, organizational, and creative problem-solving skills</li><li>Sound judgment, diplomacy, and professionalism handing competing demands in a fast-paced environment and handling sensitive/confidential information</li></ul> The following cultural competencies are also preferred:<ul><li>Awareness of and aptitude to appropriately and effectively understand, respect, and adapt to cultural and identity-based difference within group environments</li><li>Knowledge of and commitment to concepts and issues tied to social justice, diversity, equity, and inclusion </li><li>Skills related to creating and supporting an environment that allows for inclusion, effective intercultural engagement, and personal humility and authenticity</li><li>Experience fostering and reinforcing an environment that values unique experiences, cultures, backgrounds, and goals</li></ul>Additional InformationJoin the Harvard T.H. Chan School of Public Health to support our mission of health research and education, and to be a part of the oldest institution of higher learning in the country! ----------<ul><li>The Harvard T.H. Chan School of Public Health does not provide visa sponsorship, now or in the future, for staff positions.</li><li>Harvard University requires pre-employment reference checks and background screenings.</li><li>This position has a 90&nbsp;day orientation and review period. The O&amp;R period will be waived for any internal Harvard employee transfers.</li></ul>---------- The health of our workforce is a priority for Harvard University. With that in mind, we strongly encourage all employees to be up to date on CDC-recommended vaccines. Work Format DetailsThis is a hybrid position that is based in Massachusetts. Additional details will be discussed during the interview process. All remote work must be performed within one of the Harvard Registered Payroll States, which currently includes Massachusetts, Connecticut, Maine, New Hampshire, Rhode Island, Vermont, Georgia, Illinois, Maryland, New Jersey, New York, Virginia, Washington, and California (CA for exempt positions only). Certain visa types and funding sources may limit work location. Individuals must meet work location sponsorship requirements prior to employment.BenefitsWe invite you to visit Harvard's Total Rewards website (<a href="https://hr.harvard.edu/totalrewards" target="_blank">https://hr.harvard.edu/totalrewards</a>) to learn more about our outstanding benefits package, which may include:<ul><li>Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.</li><li>Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.</li><li>Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.</li><li>Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.</li><li>Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.</li><li>Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.</li><li>Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.</li><li>Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.</li><li>Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.</li></ul>Job FunctionGeneral Administration Department Office LocationUSA - MA - Boston Job Code403040 Coordinator II Work FormatHybrid (partially on-site, partially remote) Sub-Unit------------ Salary Grade055DepartmentOffice of Development and Alumni RelationsUnion55 - Hvd Union Cler &amp; Tech Workers Time StatusFull-time Pre-Employment ScreeningIdentity Commitment to Equity, Diversity, Inclusion, and BelongingAt the Harvard T.H. Chan School of Public Health, we believe that diversity is integral to the Harvard experience and our mission of improving public health education, research and policy. Diversity of cultural backgrounds, identities, lived experiences, perspectives, and ways of understanding the world enriches our community and enables us to best meet the public health needs of the United States and the world. Ongoing learning and development related to diversity allows for both individual and institutional growth, and is necessary to foster and sustain a culture of inclusion. To achieve this, we are committed to ensuring equitable access to opportunities for learning, living, and working at the Harvard Chan School. We maintain an unwavering dedication to diversity, inclusion, and belonging as core to our institutional values and to actively counter, minimize, and address racism, sexism, xenophobia, homophobia, gender bias, and all forms of discrimination. Learn more about the School’s mission, objectives, and core values, our Principles of Citizenship, and our diversity, inclusion, and belonging initiatives. EEO StatementWe are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.LinkedIn Recruiter Tag (for internal use only)#LI-JW1

Harvard University FAS Human Resources

Executive Assistant

ABOUT GREYSTARGreystar is a leading, fully integrated global real estate company offering expertise in property management, investment management, development, and construction services in institutional-quality rental housing, logistics, and life sciences sectors. Headquartered in Charleston, South Carolina, Greystar manages and operates more than $290 billion of real estate in 247 markets globally with offices throughout North America, Europe, South America, and the Asia-Pacific region. Greystar is the largest operator of apartments in the United States, manages more than 857,400 units/beds globally, and has a robust institutional investment management platform comprised of more than $76 billion of assets under management, including over $34 billion of development assets. Greystar was founded by Bob Faith in 1993 to become a provider of world-class service in the rental residential real estate business. To learn more, visit <a href="http://www.greystar.com" target="_blank">www.greystar.com</a>. JOB DESCRIPTION SUMMARYManages and executes the financial operations of the residential property by completing accounting and bookkeeping tasks, applies sound judgment to analyse financial information, prepare general and standard journal entries and prepare progress reports for management.JOB DESCRIPTIONKey Role Responsibilities<ul><li>Completes the daily transactions and tasks related to the financial operations of collecting and posting rent, fees, and other payments, performs daily bank reconciliations and reconciles bank accounts, processes invoices and payables and prepares financial reports.</li><li>Operates the property management system (Yardi) and completes transactions by entering all required fields correctly and by completing updates and back-ups to ensure the integrity of the system.</li><li>Reviews resident files and accounting records to determine unpaid and/or late fees owed, communicates residents regarding outstanding balances, implements procedures for collecting on delinquencies, and enforces the lease to maximize revenue.</li><li>Follows the Company’s established procedures related to rent collection and communicated with applicable debt collecting agencies.</li><li>Processes resident move-outs by reviewing lease terms and notice requirements, applying appropriate deposit and lease cancellation fees, if applicable, and processing the disposition in accordance with established procedures and legal requirements.</li><li>Processes yearly reconciliation of service charge accounts.</li><li>Completes various accounting, financial, administrative, and other reports and performs other duties as assigned or as necessary.</li></ul>Knowledge &amp; Qualifications<ul><li>Bachelor’s Degree, combined with accounting qualification.</li><li>Accounting foundation background with a thorough understanding of accounting procedures and double entry book-keeping.</li><li>Proficiency in Excel and Word.&nbsp;</li><li>Experience with Yardi (preferred).</li></ul>Experience &amp; Skills<ul><li>Experience of working in a similar role within the Real Estate sector or similar.</li><li>Demonstrated understanding of property operations, lease terms and lease enforcement, including collections.</li><li>Strong proficiency in using property management software (preferably Yardi).</li><li>Strong team working and interpersonal skills.</li><li>Good attention to detail, methodical and takes pride in work.</li><li>Positive “can do” attitude with desire to learn, train and develop in the role.</li><li>Self-starter with an organised and proactive approach.</li><li>Excellent written and spoken Dutch &amp; English communication skills.</li></ul>

Greystar

Property Administrator

<h4>Thank you for your interest in a career at NeighborHealth, formerly East Boston Neighborhood Health Center!</h4>Everywhere you turn, you can feel the immeasurable level of enthusiasm here at NeighborHealth! We are one of the largest community health centers in the country, supporting the greater Boston area and focusing on the well-being of our patients and local community. From the nurses and physicians on the front line of patient care, to the managers who lead and guide our staff, to the many support roles that keep our facilities running smoothly - everyone plays a vital role in improving medicine for our patients.Interested in this position? Apply online and create a personal candidate account!Current Employees of NeighborHealth- Please use our internal careers portal to apply for positions.To learn more about working at NeighborHealth and our benefits, please visit out our Careers Page.Time Type: Part timeDepartment: South End Washington Primary CareAll Locations: 1601 Washington StreetPosition Summary: A Practice Secretary performs a wide variety of clerical and reception activities that support the delivery of services to patients/staff of the department. A Practice Secretary utilizes excellent customer service to greet patients and others, and screen walk-ins to the practice. Practice Secretaries report to a Clinical Coordinator.Essential Duties and Responsibilities:<ul><li>Interacts with patients or other staff in a professional and respectful manner, which reflects the needs and concerns of the individual.Consistently provides excellent customer service and makes patients feel welcome. Maintains a positive attitude. Uses communication devices appropriately.</li><li>Promotes a sense of “team work” through demonstration of self-direction and self-motivation. Solves problems independently or knows when to seek consultation.</li><li>Checks out patients in the computer prior to the end of each day and enters requested follow-up, referral, and/or X-file appointments upon check-out.Reviews After Visit Summary instructions with patient as needed.Prints additional labels as needed.</li><li>Responsible for early am chart preparation and other opening/closing procedures.</li><li>Uses computer to schedule, cancel and confirm appointments, to request records, to pull up and print information, to manage X-file appointments and to communicate by e:mail or staff message.</li></ul>Qualifications and Requirements:<ul><li>High School Diploma or GED</li><li>At least one year in a medical office setting</li><li>Demonstrated personal computer skills in a Windows environment required. Medical Terminology preferred</li><li>Bilingual Spanish skills required</li></ul>

East Boston Neighborhood Health Center

Practice Secretary

Imagine doing the best work of your career in a place where your efforts will support C-level executives by providing real time implementation and support for departments through performing a variety of diversified and confidential administrative support duties which require a range of skills and knowledge of organizational procedures while maintaining a confidential environment. Where you can utilize your skills including scheduling, researching, executing policies and procedures, interpreting and compiling data, database management, task management, project management and basic financial literacy. We are proud that American Career College has been certified as a Great Place to Work for the fourth year in a row! We are over 110 years in education and still growing. Come work and grow with us!You will make an impact by:<ul><li>Completing administrative tasks including managing an active calendar of meetings; composing and preparing correspondence that is sometimes confidential; arranging detailed travel plans, itineraries, and agendas; completing expense reports.</li><li>Produce documents (PowerPoint, Excel, Word, etc.) with a high level of polish suitable for executive level review. Demonstrate ability to take information and concepts and translate them into professional level documents. </li><li>Research, prioritize, and follow up on incoming issues and concerns addressed to the Executive, including those of a sensitive or confidential nature. </li><li>Handle confidential material relevant to company operations, including preparation of executive level correspondences.</li><li>Build relationships crucial to the success of the organization and manage a variety of special projects for the Executive.</li><li>Plan, coordinate and ensure the established Executive's schedule is followed and respected. Manage and maintain executive calendars and meetings and resolve scheduling conflicts.</li><li>Communicate directly and on behalf of the Executive with others on matters related to the Executive's initiatives and objectives.</li><li>Work closely and effectively with the Executive to keep him/her well informed of upcoming commitments and responsibilities, following up appropriately.</li><li>Successfully complete critical aspects of deliverables with a hands-on approach, including drafting letters, correspondence, etc.</li><li>Prioritize conflicting needs, handle matters expeditiously, proactively, and follow-through on projects to successful completion, often with deadline pressures.</li></ul>Your experience includes:<ul><li>Minimum of three (3) years of experience performing increasingly complex and highly responsible office and administrative support work of which at least two (2) years involved administrative support to a C-level executive.</li><li>Ability to stay calm under pressure and help find solutions when needed.</li><li>Proficiency in Microsoft Office Suite.</li><li>Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.</li><li>Very strong interpersonal skills and the ability to build relationships with stakeholders, both internal and external.</li><li>Expert level written and verbal communication skills.</li><li>Demonstrated proactive approaches to problem-solving with strong decision-making capability.</li><li>Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response.</li><li>Demonstrated ability to achieve high performance goals and meet deadlines in a fast-paced environment.</li></ul>Education:<ul><li>Bachelor's Degree or some college course work in accounting, administrative and personnel management, and data processing preferred.</li><li>Certified Administrative Professional (CAP) designation preferred.</li></ul>Salary:<ul><li>$57,606.87 - $77,763.97</li><li>Great Benefits Package</li></ul>LI-CM1

American Career College

Executive Assistant I

29-Jul-2024<h4>Sr. Foundations Administrator</h4>Harvard Graduate School of Education 66370BRJob SummaryThe Sr. Foundations Administrator at the Harvard Graduate School of Education (HGSE) is a multifaceted role crucial for the success of Ed.M. Programs. The role serves as a key leader in the planning and delivery of foundational courses, serving as a liaison between various stakeholders, and ensuring smooth operations throughout the academic year. The role plays a pivotal role in ensuring the seamless delivery of foundational courses, fostering collaboration among stakeholders, and contributing to the continuous improvement of the Ed.M. Programs at HGSE. They must rely on a combination of knowledge and experience, independent judgment, and skillful collaboration to orchestrate the various parts of the school necessary to meet goals during the fast-paced summer program and throughout the academic year.Position DescriptionThis role is responsible for the following:1.&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Strategic Project Management: The role leads the creation of project timelines and determines how to revise them; leads and facilitates meetings; and facilitates collaboration among different departments and stakeholders involved in Foundations activities. The FA must also know which stakeholders to involve in each endeavor and navigate accordingly.2.&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Policy Management: The role develops, updates, and organizes resources and policy documents related to Foundations courses, ensuring consistency and clarity across internal and external communications.&nbsp;3.&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Hiring and Recruitment: Collaborating with faculty, the role manages the recruitment and hiring processes for Teaching Fellows who assist in Foundations courses.4.&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Manage Academic Operations and Support: The role represents Foundations in academic support meetings and determines remedies for potential and emergent issues. Tracks students' academic progress in Foundations, taking appropriate action as needed. Handles student inquiries and appeals and ensures compliance with academic requirements, collaborating with appropriate stakeholders.5.&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Communication Management: The role represents Foundations to various audiences, both internally and externally, and contributes to reports for stakeholders. Coordinates event logistics for Foundations-related activities. Serves as the primary point of contact for prospective and current students, faculty, staff, and teaching fellows regarding the administration of the Foundations experiences. Ensures consistency of information regarding Foundations across all internal- and external-facing communications.6.&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Financial Management: Responsibilities include managing budgets, processing expenses, and serving as a purchasing agent for the program's operating expenses.7.&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Assessment and Improvement: The role supports assessment efforts to evaluate the quality and effectiveness of the Foundations program delivery, identifying areas for improvement.Basic QualificationsBA or equivalent work experience required.&nbsp;Three or more years of experience in supporting faculty, staff, and students in an educational environment&nbsp;Any applicant wishing to be considered must supply a cover letter in addition to their resumeAdditional Qualifications and Skills•&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Interest and skill in leading cross-departmental collaboration or coordination toward common educational goals•&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Strong organizational, technical, interpersonal, and communication skills•&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Attention to detail with a proven ability to take initiative and accurately manage multiple projects independently and simultaneously•&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Interest in and commitment to equity-centered practices in education•&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Forward thinker, highly collaborative, with a can-do attitude; enjoys creating systems and clarity in complex, novel situations•&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Experience working with academic faculty and students in a higher education setting•&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Familiarity with frameworks or activities that support adult student success and advance equity in higher education contextsWorking ConditionsHGSE is currently developing dynamic workplace models which will actively support a combination of on-campus and remote work (within a state in which Harvard is registered to do business) where business and operational needs allow. You and your manager will discuss the best schedule based on your role and operational need. If your role allows for remote work, please note that all remote work must be performed within a state in which Harvard is registered to do business (CA (Only Exempt), CT, GA, IL, MA, MD, ME, NH, NJ, NY, RI, VA, VT, and WA). Please also note that Harvard will withhold each applicable state’s required tax and other withholdings from your paycheck for the time you work there. The health of our workforce is a priority for Harvard University. With that in mind, we strongly encourage all employees to be up-to-date on CDC-recommended vaccines. We regret that the Harvard Graduate School of Education does not provide Visa sponsorshipAdditional Information &nbsp;&nbsp; Work Format DetailsThis is a hybrid position that is based in Massachusetts. Additional details will be discussed during the interview process. All remote work must be performed within one of the Harvard Registered Payroll States, which currently includes Massachusetts, Connecticut, Maine, New Hampshire, Rhode Island, Vermont, Georgia, Illinois, Maryland, New Jersey, New York, Virginia, Washington, and California (CA for exempt positions only). Certain visa types and funding sources may limit work location. Individuals must meet work location sponsorship requirements prior to employment.About UsHGSE Human Resources values diversity in all forms and believes that each employee brings a set of diverse experiences and identities to the workplace that makes us stronger, encourages innovation, and enhances our collective contributions.&nbsp; We continue to develop and support a workforce that reflects the diversity of those we serve; fosters an environment that allows everyone to belong and to bring their best self to work; and creates the conditions that empower employees to contribute their full potential to advancing the work of the school. We do this by: &nbsp;&nbsp;&nbsp; Hiring and retaining staff reflecting the diversity of those we serve &nbsp;&nbsp;&nbsp; Providing employees opportunities to learn, grow, and be challenged &nbsp;&nbsp;&nbsp; Reviewing and ensuring fairness and equity in HR practices and policies including but not limited to hiring, promotion, and compensation &nbsp;&nbsp;&nbsp; Developing strong relationships and partnerships internal and external to our community to advance diversity and inclusion &nbsp;&nbsp;&nbsp; Communicating transparently and respectfully; and &nbsp;&nbsp;&nbsp; Fostering an inclusive, respectful, and professional work environment About the Harvard Graduate School of Education Many choose to work at the Harvard Graduate School of Education because they believe in our mission and are excited by our vision for the future. We have a reputation as a great place to work, for our excellent leadership, and we are a strong community that values diversity. For more information about HGSE, its programs, research, and faculty, please visit: <a href="http://www.gse.harvard.edu" target="_blank">www.gse.harvard.edu</a> &nbsp;BenefitsWe invite you to visit Harvard's Total Rewards website (<a href="https://hr.harvard.edu/totalrewards" target="_blank">https://hr.harvard.edu/totalrewards</a>) to learn more about our outstanding benefits package, which may include: <ul><li>Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.</li><li>Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.</li><li> Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.</li><li>Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.</li><li>Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.</li><li>Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.</li><li> Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.</li><li>Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.</li><li> Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.</li></ul>Job FunctionGeneral Administration Department Office LocationUSA - MA - Cambridge Job Code405012 Admin Professional (N) Work FormatHybrid (partially on-site, partially remote) Sub-Unit------------ Salary Grade056DepartmentDegree programs - mastersUnion55 - Hvd Union Cler &amp; Tech Workers Time StatusFull-time Pre-Employment ScreeningIdentity Commitment to Equity, Diversity, Inclusion, and BelongingHarvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.EEO StatementWe are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.LinkedIn Recruiter Tag (for internal use only)#LI-LM1

Sr. Foundations Administrator

26-Jul-2024<h4>Department Administrator</h4>Faculty of Arts and Sciences 66449BRJob SummaryThe Department Administrator for the Department of Philosophy serves as the administrative, financial, programmatic, facility, and human resources director for a complex and expanding department that supports significant student activities and academic collaborations, as well as provides oversight for the management of the departmental Robbins Library. This position reports to the Administrative Dean for the Arts &amp; Humanities Division, with a dotted line to the chair of the department. This position also works closely with department leadership including the Director of Graduate Studies, Director and Associate Director of Undergraduate Studies, and Program Director for the joint FAS/SEAS Embedded EthiCS program to implement and/or administer academic programs and related activities, and supervises a team of 4 FTEs.Position DescriptionAdvisor to Chair: Counsel/advise the Chair of the Department of Philosophy on&nbsp;policies and procedures related to teaching faculty on academic and&nbsp;administrative policies, and&nbsp;serve as primary source of policy information for faculty and staff.&nbsp;Coordinate faculty searches and tenure reviews.&nbsp;In consultation with chair, prepare faculty meeting agenda, and prepare&nbsp;reports, interpret, analyze and present data and recommendations for&nbsp;the Chair and the department. Attend, write minutes, and execute&nbsp;follow-ups from faculty meetings; lead miscellaneous tasks, such as&nbsp;responding to surveys and provide data and support for the chair and&nbsp;other faculty members as needed.Departmental Management: Create and administer departmental administrative systems, practices, policies and procedures that span and satisfy the requirements of FAS.Divisional Support: Serve as the senior administrative contact for Philosophy for answering inquiries, complaints, and/or resolving problems for faculty, students, and staff across Harvard; serve as the liaison with the academic and administrative deans offices, as well as GSAS, the Undergraduate Dean's Office, IT and Education Support Services, the International Office, payroll, finance, human resources, the Office for Physical Resources and Planning, and others concerning teaching/faculty appointments, finance, and general administrative management.Financial: Oversee and be fully accountable for all financial operations, including setting and managing budgets, forecasting expenditures, and approving purchases, faculty and student reimbursements, and honoraria.&nbsp;Holds fiduciary responsibility for the department’s 25+ gift and endowment funds; advises on spending for department-related programs/initiatives and student fellowships; administers department grants; prepares yearly budgets and spending forecasts; approves all department payments and responsible for resolving discrepancy, and&nbsp;serves as point-of-contact for all financial and operational policies and procedures for the department.Faculty Affairs: Oversees all procedures related to faculty searches, promotions, and coordination of faculty and teaching appointments, including working with Faculty Affairs, and the Harvard International Office, as necessary.Human Resources: Responsible for the strategic recruitment, hiring, training, performance management and professional development of 4 FTES, TAs/TFs/RAs and student workers, and other employees from time to time.&nbsp;Events Planning: Oversees staff who plans, coordinates the logistics for, and oversees all conferences and other special events organized on behalf of the faculty.Basic Qualifications<ul><li>Bachelor’s degree, or equivalent combination of relevant education and experience required.&nbsp;</li><li>Five or more years of progressively responsible administrative and managerial experience, preferably in higher education.</li></ul>Additional Qualifications and Skills<ul><li>Strong quantitative, analytical and supervisory capability.</li><li>Effective interpersonal and written communication skills and ability to work with all constituents with tact and discretion.</li><li>Ability to balance shifting priorities and to work independently without supervision.</li></ul>Additional InformationWe regret that we will not be able to provide visa sponsorship for this position. All formal written offers will be made by FAS Human Resources. &nbsp;Work Format DetailsThis is a hybrid position that is based in Massachusetts. Additional details will be discussed during the interview process. All remote work must be performed within one of the Harvard Registered Payroll States, which currently includes Massachusetts, Connecticut, Maine, New Hampshire, Rhode Island, Vermont, Georgia, Illinois, Maryland, New Jersey, New York, Virginia, Washington, and California (CA for exempt positions only). Certain visa types and funding sources may limit work location. Individuals must meet work location sponsorship requirements prior to employment.BenefitsWe invite you to visit Harvard's Total Rewards website (<a href="https://hr.harvard.edu/totalrewards" target="_blank">https://hr.harvard.edu/totalrewards</a>) to learn more about our outstanding benefits package, which may include: <ul><li>Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.</li><li>Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.</li><li> Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.</li><li>Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.</li><li>Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.</li><li>Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.</li><li> Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.</li><li>Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.</li><li> Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.</li></ul>Job FunctionGeneral Administration Department Office LocationUSA - MA - Cambridge Job Code359057 Admin Dept/Program Admin Work FormatHybrid (partially on-site, partially remote) Sub-UnitArts and Humanities Salary Grade057DepartmentPhilosophyUnion00 - Non Union, Exempt or Temporary Time StatusFull-time Pre-Employment ScreeningCredit, Criminal, Education, IdentityCommitment to Equity, Diversity, Inclusion, and BelongingHarvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.EEO StatementWe are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.LinkedIn Recruiter Tag (for internal use only)#LI-JB1

Department Administrator

ABOUT ROCKET LABRocket Lab is a global leader in launch and space systems. The rockets and satellites we build and launch enable some of the most ambitious and vital space missions globally, supporting scientific exploration, Earth observation and missions to combat climate change, national security, and exciting new technology demonstrations. Our Electron rocket has provided reliable access to orbit since 2018, becoming one of the most frequently launched rockets in the world. Neutron will be our next rocket on the launch pad, an advanced 13-tonne payload class, reusable rocket to launch the mega constellations of the future. Our space systems business includes our extensive line of satellites and components that have enabled more than 1,700 missions including the James Webb Space Telescope, NASA Psyche Mission, Artemis I, Mars Ingenuity helicopter, and more. &nbsp;Join our pioneering team and launch your career to new heights!NEUTRON&nbsp;Neutron is a medium lift launch vehicle capable of delivering the mega constellations of tomorrow, high assurance payloads, and human spaceflight. As a highly reusable launch platform, Neutron will deliver a highly cost-effective and reliable launch solution leveraging Rocket Lab’s proven execution history with the Electron program. If you’re interested in joining a high performing team, pushing the boundaries with a clean sheet development of re-usable liquid launch vehicle, this is your opportunity!&nbsp;TEAMCENTER / NX ADMINSTRATOR&nbsp;Based out of Rocket Lab's headquarters in Long Beach, CA the Teamcenter / NX Administrator is responsible for driving constant improvement in design processes for the Neutron program. You will work within the Neutron development team in the US and support the design organizations across both the US and New Zealand offices.&nbsp;While your primary function is to drive and improve design tools through activities such as implementing standardized parts, BOM &amp; drawing templates, alternate parts solutions, developing workflows and automations as well as user support, you will also assist directly with surge design support for critical Neutron milestones.&nbsp;WHAT YOU’LL GET TO DO:&nbsp;<ul><li>Drive as well as contribute to improvements in PLM processes and the resulting changes in NX and supported CAD systems.&nbsp;</li><li>Work with users to develop/update tool customizations to improve efficiency.&nbsp;</li><li>Drive the development and maintenance of common parts and features. </li><li>Create design tools and automations to streamline the process from new idea to released rocket designs hitting the shop floor&nbsp;&nbsp;</li><li>Create&nbsp;and manage&nbsp;templates and&nbsp;best practices&nbsp;to maintain&nbsp;consistency and high quality across all Neutron design&nbsp;teams&nbsp;&nbsp;</li><li>Embed with the Neutron design teams to understand pain points and provide solutions to&nbsp;CAD, drawing, design automation and PLM needs&nbsp;&nbsp;</li><li>Provide surge design support for the Neutron program&nbsp;&nbsp;</li><li>Provide a robust CAD operating environment through promptly responding to user requests for support.&nbsp;</li><li>Administer and support user access, permissions, and licensing to provide secure access to NX and supported CAD systems.&nbsp;</li><li>Support/Deliver training to new and existing staff.&nbsp;</li><li>Create and maintain documentation for user support processes.&nbsp;</li><li>Develop and deploy proprietary and 3rd party NX and Teamcenter Tools.&nbsp;</li><li>Develop and deploy custom solutions using NX Open.&nbsp;</li></ul>YOU’LL BRING THESE QUALIFICATIONS: &nbsp;&nbsp;<ul><li>Bachelor’s degree in engineering, computer science or other technical degree.&nbsp;&nbsp;</li><li>2+ years of experience with Siemens NX &amp; Teamcenter&nbsp;&nbsp;</li><li>Strong knowledge of&nbsp;CAD modeling and drawing&nbsp;creation&nbsp;&nbsp;</li><li>2+ years of xperience with programming using Python, C++ or similar&nbsp;&nbsp;</li><li>Experience managing version-controlled projects (git, mercurial, or similar)&nbsp;&nbsp;</li><li>Experience putting together UI applications&nbsp;&nbsp;</li></ul>&nbsp;THESE QUALIFICATIONS WOULD BE NICE TO HAVE:&nbsp;&nbsp;<ul><li>Experience with CAM programming for traditional machining processes&nbsp;&nbsp;</li><li>Experience with design for carbon composite structures&nbsp;&nbsp;</li><li>Experience with design and drafting best practices. &nbsp;</li><li>Experience creating automations with NX Open&nbsp;&nbsp;</li></ul>&nbsp;ADDITIONAL REQUIREMENTS&nbsp;&nbsp;<ul><li>Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, and the ability to focus.&nbsp; &nbsp;&nbsp;</li><li>Regularly required to sit, use hands and fingers, operate computer keyboard and controls, and communicate verbally and in writing.&nbsp;&nbsp;&nbsp;</li><li>Must be physically able to commute to buildings&nbsp;&nbsp;</li><li>Occasional exposure to dust, fumes and moderate levels of noise.&nbsp;</li></ul>OTHER:&nbsp;&nbsp;Successful candidates in this role will thrive in ambiguity, and are excited to work in a small, high performing team focused on continued learning and growth. This position is ideal for an experienced, multidisciplinary individual keen to support a complex project from conceptual design through to integration and launch.&nbsp;Level and base salary will be determined on a case-by-case basis and may vary based on the following considerations: job-related knowledge and skills, education, and experience.Base salary is just one component of our total rewards package at Rocket Lab.&nbsp; Employees may also receive company equity and access to a robust benefits package including: top tier medical HMO, PPO &amp; a 100% company-sponsored medical HSA plan option, dental and vision coverage, 3 weeks paid vacation and 5 days sick leave per year, 11 paid holidays per year, flexible spending and dependent care savings accounts, paid parental leave, disability insurance, life insurance, and access to a 401(k) retirement plan with company match. Other perks include: Discounted employee stock purchase program, subsidized EV charging stations, onsite gym, food and drinks, childcare concierge, and other discounts. Eligibility for benefits may vary based on employment status, please check with your recruiter for a comprehensive list of the benefits available for this role. Benefit programs are subject to change at the company’s discretion.Base Pay Range (CA Only)$70,000—$105,000 USDWHAT TO EXPECT&nbsp;We’re on a mission to unlock the potential of space to improve life on Earth, but that’s not an easy task. It takes hard work, determination, relentless innovation, teamwork, grit, and an unwavering commitment to achieving what others often deem impossible. Our people out-think, out-work and out-pace. We pride ourselves on having each other’s backs, checking our egos at the door, and rolling up our sleeves on all tasks big and small. We thrive under pressure, work to tight deadlines, and our focus is always on how we can deliver, rather than dwelling on the challenges that stand in the way.&nbsp;&nbsp;&nbsp;Important information:FOR CANDIDATES SEEKING TO WORK IN US OFFICES ONLY:To conform to U.S. Government space technology export regulations, including the International Traffic in Arms Regulations (ITAR), Rocket Lab Employees must be a U.S. citizen, lawful U.S. permanent resident (i.e., current Green Card holder), or lawfully admitted into the U.S. as a refugee or granted asylum, or be eligible to obtain the required authorizations from the U.S. Department of State and/or the U.S. Department of Commerce, as applicable. Learn more about ITAR here.Rocket Lab provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment at Rocket Lab, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.Applicants requiring a reasonable accommodation for the application/interview process for a job in the United States should contact Giulia Biow at <a href="mailto:g.biow@rocketlabusa.com.This" target="_blank">g.biow@rocketlabusa.com.This</a> dedicated resource is intended solely to assist job seekers with disabilities whose disability prevents them from being able to apply/interview. Only messages left for this purpose will be considered. A response to your request may take up to two business days.FOR CANDIDATES SEEKING TO WORK IN NEW ZEALAND OFFICES ONLY:For security reasons background checks will be undertaken prior to any employment offers being made to an applicant.&nbsp; These checks will include nationality checks as it is a requirement of this position that you be eligible to access equipment and data regulated by the United States' International Traffic in Arms Regulations.&nbsp;Under these Regulations, you may be ineligible for this role if you do not hold citizenship of Australia, Japan, New Zealand, Switzerland, the European Union or a country that is part of NATO, or if you hold ineligible dual citizenship or nationality.&nbsp; For more information on these Regulations, click here&nbsp;ITAR Regulations.

Rocket Lab

Teamcenter / NX Administrator

Job Description and RequirementsThe IT Service Management Administrator is responsible for ITSM ticketing application. Responsibilities include working with vendor, various departments, gathering applications/workflow requirements, troubleshooting, creation and testing of associated work flows.Essential Functions and Responsibilities:<ul><li>Liaison for the ticketing application vendor for troubleshooting problems related to the application administration. Ensuring any scheduled upgrades are communicated and performed with minimal downtime.</li><li>Responsible for creation/maintenance of all ticketing application business objects, validation constraints, business rules, pick lists, templates and expressions for business units using the ticketing application.</li><li>Responsible for any creation and maintenance of ITSM application knowledge base articles for IT and end users.</li><li>Customer and management liaison for ticketing application maintenance and reporting/metrics.</li><li>Provide ticket application documentation and training.</li><li>Build, test, and maintain application work flows.</li><li>Responsible for reporting / working with ticketing application customer support for issues and upgrades.</li><li>Build Request offerings as needed.</li><li>Maintain Wiki processes / procedures.</li><li>Support ITAM maintenance required to support RBFCU IT Asset Management team.</li><li>Management and resolution of incidents utilizing ITSM Service Desk applications.</li><li>Performing routine maintenance to include performance monitoring and error identification &amp; remediation.</li><li>Monitor User/Group Access/Access Control Lists.</li><li>Awareness of changes related to upcoming ITSM Service Desk new release deployment.</li><li>Monitor, maintain and provide support on Ivanti Neurons for reporting and collaboration with other systems.</li><li>Performing other duties as assigned. (note: essential functions and responsibilities may change or new ones may be assigned at any time with or without notice).</li></ul>Requirements:<ul><li>Associate degree in information technology or a closely related field</li><li>Minimum of one year job related experience</li><li>Strong customer service skills</li><li>Understanding of business unit functions</li><li>Strong verbal/writing skills</li><li>Strong organization / time management skills</li><li>Basic coding knowledge of HTML and C++/C# or Java OR debugging knowledge</li><li>Knowledge of Ivanti / Neurons -&nbsp; Service Requests, Incidents, Problems, Change Management, Configuration Items and tool reporting</li><li>Knowledge of MS Office/Excel for report data extractions</li><li>ITSM and ITIL Certification a plus</li></ul>All qualified applicants will receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, or other legally protected status.

RBFCU

IT Service Management Administrator

23-Jul-2024<h4>Administrative Assistant</h4>Faculty of Arts and Sciences 66295BRJob SummaryReporting to the Associate Director of Administration and relevant faculty, this position provides complex administrative support to faculty members with active research and teaching programs in the Physics Department. The Swampland Administrative Assistant is responsible for providing high-level administrative and financial support to the Swampland Initiative. This position will be responsible for managing multiple events per year along with a robust visitors program, which is central to the operation and mission of the Swampland Initiative. The Swampland Initiative will invite 2-3 visitors per week for the entire academic year and will require extensive time managing logistics related to this travel.Position DescriptionAdministrative Support<ul><li>Provide high-level administrative support to very active/complex research group</li></ul><ul><li>Arranges extensive and complicated international and local travel arrangements for 2-3 visitors per week during academic year</li></ul><ul><li>Prepares schedules for visitors</li></ul><ul><li>Schedules meetings/seminars, maintains detailed calendars, and keeps faculty/group websites up to date</li></ul><ul><li>Oversees appointment process for research scholars, postdoctoral fellows, graduate and undergraduate students; works with Research Scholar Coordinator to process appropriate visa requests and submits relevant paperwork</li></ul><ul><li>Composes and edits correspondence for PI as required by their research and scholarly initiatives</li></ul><ul><li>Helps assign workspace for group. Maintains office area, equipment, supplies, and files</li></ul>Research Administration, Finance, and Purchasing<ul><li>Interprets, applies, and advises on department and University policies/procedures</li></ul><ul><li>Works closely with Physics Research Admin team to support preparing, submitting, and managing sponsored research grants. Assists with proposal preparation, including funding for personnel groups, budget justifications, equipment quotes, and technical progress reports</li></ul><ul><li>Creates, submits, and maintains all progress and final reports as they relate to sponsored funding</li></ul><ul><li>Monitors budget including tracking expenditures and providing reports. May prepare spreadsheets for budgets, grants or contracts, including tracking and maintaining expenditures and reconciling accounts; uses budget tool. Prepares financial reports using on-line financial systems. May serve as approver for financial transactions representing the department</li></ul><ul><li>Manage all local financial transactions, including reimbursements, PCard, and corporate card expenditures. Trains group members on proper usage of funds and creates reference materials to ensure compliance</li></ul><ul><li>Processes expense reports and reimbursements, reconciles corporate card and PCard payments. Redirects and/or resolves billing problems and accounting errors internally and with outside vendors</li></ul><ul><li>Orders and reviews group members’ orders for supplies and equipment</li></ul><ul><li>Serve as group’s financial approver for all purchasing requests within Harvard systems</li></ul><ul><li>Performs audit function to assure accuracy and compliance with internal and external regulations</li></ul>Website Management and Technical Support<ul><li>Generates, develops, and maintains faculty websites at the direction of the PI</li></ul><ul><li>Composes and edits correspondence, prepares letters of recommendation, course materials, and scientific articles which may involve scientific terminology and mathematical technical typing and desktop publishing script languages in programs like LaTex, MATLab, and Mathematica</li></ul><ul><li>Manages HUIT equipment and maintains records for computer refresh program</li></ul>Document Administration<ul><li>Draft, edit, and submit a wide array of written material with minimal direction from the PI</li></ul><ul><li>Ensure that publication listings are current and compliant with federal requirements</li></ul><ul><li>Develop and maintain methods for organization of information including files, databases, and other systems as they pertain to the complicated nature of each research PI’s group</li></ul>Events Management<ul><li>Coordinates site visits, handling all logistics from travel bookings and accommodations, catering orders, and itineraries for visitors</li></ul><ul><li>Coordinates Postdoctoral Researcher interview visits, handling all logistics from travel bookings and accommodations, catering orders, and itineraries for visitors</li></ul><ul><li>Organizes events for the research group, including weekly meetings, scientific advisory board meetings, and other events</li></ul><ul><li>Manages, organizes, and executes all aspects of larger-scale meetings and conferences at the direction of the PI, including designing and promoting event collateral</li></ul><ul><li>Manages all logistics of an annual international conference or event from identifying an appropriate venue, vendor management, event coordination, and all related logistics</li></ul><ul><li>Provides administrative support for other projects at the direction of faculty</li></ul>Basic Qualifications<ul><li>Minimum five years of office administration or customer service experience required.</li><li>A combination of education and experience may be considered.</li></ul>Additional Qualifications and Skills<ul><li>Bachelor’s degree preferred, or an equivalent of education plus experience in an office environment, perhaps managing budgets.</li><li>Ability to be a self-starter and to work independently with minimal supervision.</li><li>Excellent organizational skills with ability to prioritize in an environment with multiple and conflicting interests.</li><li>Strong customer service skills.</li><li>Solid working knowledge of office processes and business policy development, and of related computer software and electronic communications tools.</li><li>Proven interpersonal skills with experience providing complex administrative support in a high-profile environment with tact and diplomacy.</li><li>Ability to work across teams and with a variety of projects and constituencies.</li></ul>Certificates and LicensesNone.Physical RequirementsNone.Working ConditionsWork is performed in an office setting. There is an expectation that the employee be able to work in person in Cambridge, MA 5 days per week from mid-August through mid-May. This position offers summer flexibility of up to 2-days a week for remote work, depending on the needs of the program. In addition between the fall and spring semesters, there is flexibility for up to 2-days a week for remote work, depending on the needs of the program.&nbsp;&nbsp;Local travel may be required to identify and conduct walkthroughs of event spaces.Additional InformationPlease submit a cover letter when applying for this position. Knowledge of Physics is not necessary to be considered for this position. We regret that Harvard University is unable to provide work authorization and/or visa sponsorship for this position.&nbsp; All formal written offers will be made by FAS Human Resources.Work Format DetailsThis position is based primarily on-campus, in Massachusetts. This may include in-person during emergency situations (if applicable). Additional details will be discussed during the interview process. Certain visa types may limit work location. Individuals must meet work location sponsorship requirements prior to employment.BenefitsWe invite you to visit Harvard's Total Rewards website (<a href="https://hr.harvard.edu/totalrewards" target="_blank">https://hr.harvard.edu/totalrewards</a>) to learn more about our outstanding benefits package, which may include: <ul><li>Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.</li><li>Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.</li><li> Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.</li><li>Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.</li><li>Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.</li><li>Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.</li><li> Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.</li><li>Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.</li><li> Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.</li></ul>Job FunctionGeneral Administration Department Office LocationUSA - MA - Cambridge Job Code403039 Faculty Assistant III Work FormatOn-Site Sub-UnitSciences Salary Grade055DepartmentPhysicsUnion55 - Hvd Union Cler &amp; Tech Workers Time StatusFull-time Pre-Employment ScreeningIdentity ScheduleMonday - Friday from 9am - 5pmCommitment to Equity, Diversity, Inclusion, and BelongingHarvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.EEO StatementWe are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.LinkedIn Recruiter Tag (for internal use only)#LI-KO1

200 Administrative Full Time Jobs