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<dt><h4>Description</h4></dt> This is a full-time Administrative Support position with the Ware Adult Health Clinic located in Waycross (Ware County), GA. <dt><h4>Job Responsibilities</h4></dt>Under general supervision, the Administrative Support Specialist plays a pivotal role in providing comprehensive administrative support to Southeast Health District Ryan White/HIV Program. &nbsp;Responsibilities include but are not limited to: Serving as primary point of contact and system administrator for program's electronic medical records (EMR), eClinicalWorks and CareWare. &nbsp;Conducting extensive EMR data entry and reporting. Serving as the primary point of contact for all clinics to verify and resolve insurance-related issues. Assisting with preparation and submission of insurance claims, including adding CPT codes and modifiers. &nbsp;Granting/revoking EMR access. &nbsp; Building and maintaining clinic schedules within the EMR system. Managing multi-line telephone and fax systems. &nbsp;Addressing inquiries from clients, scheduling client appointments, and assisting with client check-in/out when needed. Performing additional duties as assigned to support efficient clinic operations. &nbsp;.<dt><h4>Minimum Qualifications</h4></dt>Associate's degree from an accredited college or university OR Two years of related experience. &nbsp;Preferred Qualifications: Proficient in MS Word and Excel. &nbsp;Excellent customer service skills. Experience working in a clinic or medical office setting. Experience working with HIV/AIDS patients. &nbsp;Bilingual-Spanish.<dt><h4>Additional Information</h4></dt>Benefits:40-hour work week (Monday – Friday), 13 paid holidays/yr., 3 weeks each of annual &amp; sick leave/yr., a defined benefit retirement plan including a 401(K) plan with a matching employer contribution, health and payroll deductible flexible benefits including employee, spouse and child life, AD&amp;D, dental, vision, legal, long term care, short and long-term disability and specified illness options are available. &nbsp;Also, medical/childcare spending accounts can be established in addition to deferred compensation – 457.Additional Information:The Southeast Health District (SEHD) encourages all employees to engage in regular wellness activities and to make lifestyle choices that promote health and well-being.The use of wellness breaks during the workday is authorized to support this philosophy and assist employees in meeting their wellness goals.A maximum of 30 minutes in a given workday may be used to engage in wellness activities, generally in the form of two 15-minute breaks or one 30-minute break.Employment Information:Current State employees are subject to State Personnel Board rules regarding salary.Southeast Health District accepts educational credential recognized by the Council for Higher Education Accreditation (CHEA) and/or the US Department of Education (DOE) will be considered. SEHD will contact educational institutions to verify degree, diploma, licensure, etc.The candidate selected for this position may be subject to pre-employment drug screening and a criminal background check.As an employee of SEHD, in the event of an identified emergency you may be required, as a term and condition of employment, to assist in meeting the emergency responsibilities of the department.SEHD is an Equal Opportunity EmployerDue to the volume of applications received, we are unable to provide information on application status by phone or e-mail. All qualified applicants will be considered but may not necessarily receive an interview. Selected applicants will be contacted by the hiring agency for next steps in the selection process. Applicants who are not selected will not receive notificationThis position is subject to close at any time once a satisfactory applicant pool has been identified.

Administrative Support Specialist

<h4>Overview</h4>The Project Administration will support project activities, including contracts, certified payroll and monitor project progress and address potential issues.&nbsp; For this role, you will work with a team of Project Managers, so good communication and collaboration skills are essential.<h4>Responsibilities</h4><ul><li>Ensure weekly certified payroll has been distributed to general contractors/owners, updated in necessary tracking spreadsheets.</li><li>Maintain &amp; update annual prevailing wage rates for each project.</li><li>Review contracts and ensure proper approvals are obtained.</li><li>Complete additional paperwork as required including but not limited to: sub/supplier listing, W-9, company contact listing, supplier waivers, lien waivers for payment.</li><li>Track monthly billing during the cycle to stay on track with over/under analysis.</li><li>Request insurance certificate from company insurance service assistant.</li><li>Request payment &amp; performance (P&amp;P) bonds as needed.</li><li>Set up customer account in ERP system (TRX).</li><li>Create billing in TRX and ensure pay applications are submitted to general contractor prior to due dates.</li><li>Complete stored paperwork and email to general contractor prior to submitting application for payment.</li></ul>*The duties and responsibilities described are not necessarily an exhaustive list. Additional duties may be assigned to the employee as necessitated by business demands. <h4>Ideal Candidate Will Possess the Following Skills and Abilities</h4>Education: BS DegreeExperience: 0-2 years of experienceCompetencies: Teamwork, Time ManagementEOE/M/F/Veterans/Disability

Singer Equipment Co

Singer Equipment

Project Administrator

Initial Posting Date: 10/10/2024Application Deadline:11/06/2024Agency:Oregon Health AuthoritySalary Range:$10,674 - $16,520Position Type:EmployeePosition Title:Superintendent - Medical Health Services (OHA) Administrator 3Job Description:**Monthly Salary range: $10,674 - $16,520***Salary will be determined via a Pay Equity Analysis, for more information on this process please click hereCompany Overview&nbsp;Oregon Health Authority (OHA) is the organization at the forefront of lowering costs, improving quality, and increasing access to health care to improve the lifelong health of Oregonians. By joining the organization, you will be fulfilled by helping people and communities achieve optimum physical, mental, and social well-being through partnership, prevention and access to quality, affordable health care by taking on a position of great responsibility and leadership at Oregon State Hospital (OSH). OSH is a Joint Commission-accredited and CMS-certified public psychiatric hospital which provides services on two campuses to persons committed by the Oregon courts as part of the state behavioral health system.&nbsp;Why Join?&nbsp;You have an exceptional opportunity to leave a lasting impact on the lives of forensic patients with complex diagnoses, creating a unique legacy. Oregon State Hospital (OSH), a 31-unit state psychiatric hospital, specializes in reintegrating patients into the community. This role not only offers emotional fulfillment but also rewards your efforts with a competitive compensation, benefits, and relocation package. At OSH, you'll have the resources to deliver top-notch care, including premier facilities, a robust $850MM biennial budget, and an ideal staff size of 9 direct and 2,800 indirect reports. Stepping into a stable work environment, you'll follow an incumbent who dedicated 6 years of service. This transition gives you a prime opportunity to pursue your passion for reducing health disparities in Oregon, supported by OSH's strong focus on this goal. Moreover, living in the Pacific Northwest provides access to stunning landscapes, excellent hiking trails, coastal beaches, world-class skiing areas, mild winters, and a vibrant food and beverage scene, offering a well-rounded lifestyle.Oregon State Hospital ValuesHumanity, Equity, Wellness, Partnership, Transparency, Performance ExcellenceOregon State Hospital VisionA psychiatric hospital that inspires hope, promotes safety, and supports recovery for allJob Summary&nbsp;&nbsp;Under the general direction of the Director of Oregon Health Authority (OHA), and consistent with Oregon statutes, regulatory requirements, and subject to the rules and regulations established by OHA, the Superintendent is responsible for the development, organization, direction, and management of Oregon State Hospital, and for sustaining a culture of equity, collaboration, accountability, and transparency. The Superintendent is responsible for policy formulation and implementation, and decision making to ensure the effective operations of OSH, provides management and communication interface between OHA leadership and the OSH executive team and the hospital staff, and ensures the coordination of the clinical, administrative and operations functions to effectively deliver hospital services in a safe environment conducive to providing quality care and treatment with a trauma informed and person-centered approach. The Superintendent acts as the local representative of the Governing Body consistent with the delegated authority of the Director of the Oregon Health Authority- the Governing Body. The Superintendent leads the OSH Executive Team which establishes organizational direction and priorities, ensures effective cross-departmental decision making and resource allocation to guide success. The Superintendent embeds the OSH mission, vision, and values of the organization into their work decisions and models productive and professional behaviors. The Superintendent is a member of the Director of Oregon Health Authority’s Leadership Team. In this capacity the Superintendent supports the strategic direction, initiatives, and priorities of the Agency in service to the people of Oregon. As a division director, the Superintendent provides leadership to advancing the OHA strategic goal of eliminating health inequities in Oregon by 2030.Required Skills/Abilities, Education &amp; Experience&nbsp;<ul><li>Nine years of management experience without a Bachelor’s degree or a Bachelor’s degree in a related field with six years of management experience. Master’s degree in healthcare, MBA, or other healthcare field strongly preferred.&nbsp;</li><li>Possess an understanding of, and commitment to behavioral health prevention, treatments, supports and recovery throughout the lifespan.</li><li>Have a passion for best practice and innovation.</li><li>Display enthusiasm for their role as a leader – both within OSH and across the rest of OHA.</li><li>Command the ability to empower effective decision-making with hospital leadership and management.</li><li>Be committed to equitable service delivery that focuses on achieving results for all populations, with a special focus on under-served and under-represented communities.</li><li>Have a proven track record of engaging and collaborating with multiple partners at the Federal, State, Tribal, and Community levels.</li><li>Possess experience in facilitation, negotiating and building consensus among diverse constituents, legislators, and interested parties with competing needs.</li><li>Display the drive to continuously improve and be operationally, process and data driven.</li><li>Strong support for workforce professional development.</li><li>Convey and embody OSH's Mission, Vision, and Values.</li></ul>The Superintendent is responsible for the following duties &amp; responsibilities:&nbsp;Leadership<ul><li>The Superintendent is a member of the Director of Oregon Health Authority’s Leadership Team. In this capacity the Superintendent supports the strategic direction, initiatives, and priorities of the Agency in service to the people of Oregon.</li><li>As a division director, the Superintendent provides leadership to advancing the OHA strategic goal of eliminating health inequities in Oregon by 2030.</li><li>As a member of the OHA Leadership Team, the Superintendent has Agency-wide responsibilities for the state hospitals performance contributions and performance improvement.</li><li>Ensures an integrated strategic planning process which is responsive to both the goals and objectives established by OHA to the needs and expectations of internal and external customers; and ensures that the strategic planning process provides for continuous evaluations and improvements of hospital operations through an effective performance improvement program.</li><li>Ensures that the mission of OSH is accomplished through the development of policies and procedures which facilitate and implement laws, statutes, OHA priorities and requirements that govern the overall</li><li>operations of the state hospital; and ensures that state and federal laws and regulations are consistently met at the highest achievable level of compliance.</li><li>Effectively manages the human, physical, financial and information resources within the annual budget; coordinates with OHA on meeting the hospital’s financial, operational, resource, capital improvement, and facility maintenance needs.</li><li>Positively represents OSH and OHA; fosters good relationships between the hospital, the community and patient family members; maximizes opportunities to educate the public and professional community about mental illness, its personal and public impact, and the availability of services; and coordinate efforts/projects with behavioral health continuum partners, local government officials, courts, the legislative community, and others to meet program goals and objectives.</li><li>Attend Peer Advisory Council meetings with representatives of the patient population to discuss issues at the hospital; address regular and ad/hoc concerns that emerge and visit patient care areas to engage with patients and staff.</li><li>Implement a multi-pronged and intentional approach to engage with, learn from, and respond to staff concerns, needs and recommendations.</li><li>Serve as a critical member of the OSH Executive Team responsible for the oversight of OSH, including strategic planning, priority setting and overall direction.</li><li>Drive OSH priority initiatives crossing over the entire organization; multiple departments and functional areas.</li><li>Establish goals, policy making and strategic planning for OSH.</li><li>Set the organizational structure of the division, manages the organization, and sets administrative policies and programs, functions, and operations.</li><li>Participate in developing direction and values consistent with legislatively established mission of OHA and OSH.</li><li>Provide executive-level leadership for OSH initiatives. Serve as an executive sponsor for high-level OSH-wide projects, ensuring division wide coordination, resources, and support.</li><li>Foster team cooperation, build trust and maintain a commitment to division goals.</li><li>Identify the internal and external politics that impact the work of the organization. Perceive organizational and political reality and act/advise appropriately.</li><li>Provide seasoned leadership, mentorship and staff development opportunities for OSH leaders and staff.</li><li>Assures regulatory compliance within the framework of constant readiness for review by Centers for Medicare and Medicaid Services (CMS), the Joint Commission, and other State and national regulatory bodies.</li><li>Provides testimony consistent with responsibility and authority of the Superintendent position.</li></ul>Administration and Finance<ul><li>Plans, organizes, and assigns work of executive team members and those reporting to the superintendent, including the development of their support structures and performance of management tasks.</li><li>Delegates administrative tasks appropriately, ensures clarity of performance expectations and monitors performance, and follows up to ensure desired results personally and through reporting structures.</li><li>Directs and oversees managers’ conduct of effective personnel practices of hiring, coaching, performance feedback, promotional and disciplinary functions.</li><li>Provides goal setting and ongoing performance feedback to directly reporting staff. Completes annual and position description reviews and quarterly performance accountability feedback meetings. Coaches and mentors’ employees toward excellence.</li><li>Establishes and maintains respectful and productive working relationships with collective bargaining unit agents and representatives.</li><li>Conduct rounds as necessary to ensure leadership presence in direct care areas and department/service areas to assure ongoing activities are in place in all areas to address identified opportunities for improvement, respond to questions, concerns, and recommendations.</li><li>Utilizes resources to achieve the best possible experience and outcome for patients, staff, partners, and collaborators.</li><li>Supports problem-solving, decision-making, and issue resolution at the appropriate level and in a timely, fair, and equitable manner.</li><li>Serve as Administrator on Duty</li><li>Monitors the financial performance of executive team members’ areas of responsibility, and those reporting to the superintendent, to ensure budgetary requirements are implemented and maintained.</li><li>Reviews budgetary reports relative to areas of responsibility.</li><li>Identifies opportunities to improve efficiency, reduce expensed and improve overall financial performance in accordance with the mission, vision, values, and goals of OSH and OHA.</li></ul>Values &amp; Cultural Responsiveness<ul><li>As an employee of Oregon State Hospital, demonstrates awareness, understanding and alignment in service delivery with OHA core values and the goal to eliminate health inequities by 2030, and to model OSH core values in pursuit of the OSH mission as we inspire hope, promote safety and support recovery for all.</li><li>Models inclusive and equitable recruitment, onboarding, promotion, and management practices to support advancement of the OHA Equity Advancement Plan and its goals.&nbsp;&nbsp;</li><li>Consistently treats OHP members, customers, interested parties, partners, vendors and co-workers with dignity and respect.</li><li>Demonstrates recognition of the value of individual and cultural difference; creates a work environment that is respectful and accepting of diversity where talents, abilities and experiences are valued and leveraged.</li><li>Proactively creates and maintains an inclusive work environment for all staff, including those from diverse backgrounds promoting and fostering a workplace free of discrimination and harassment.&nbsp;&nbsp;</li><li>Assures that service delivery is provided in a culturally and linguistically responsive manner; assures that printed materials are available in different languages as needed and/or in alternate format; bilingual services are available; and facilities are accessible for all patients, their families and community members.&nbsp;&nbsp;</li><li>Pursues personal and professional growth through education and training and participation in relevant professional organizations; pursues education and training related to the impact of systemic racism, elimination of health inequities, and development of diverse and inclusive work environments.&nbsp;</li></ul>

Oregon Health Authority

Superintendent  - Medical Health Services (OHA) Administrator 3

<h5>Company Summary</h5>For 175 years, National Life Group (“NLG”) has aimed to keep their promises to provide families stability in good times and in bad. And throughout that history, they have provided peace of mind to those families as they plan their futures.As a mission-driven business, the cause of what they do is as important as the products they sell. And their cause is a very simple one, directed at the people who live and work on America’s Main Streets: “To Do good in our communities and with the individual families we serve.”NLG Capital, the investment management company of NLG, manages approximately $40+ billion in AUM.&nbsp; Our purpose is simple – to allow NLG to keep its promises.&nbsp; How we do this – an obsessive focus on delivering investment results.&nbsp; We drive results through a rigorous but collaborative investment process, and we hold ourselves to the highest of standards, both as investors and teammates.&nbsp; While our process is based on rigor, our culture is based on our guiding principles: meritocracy, uncompromising transparency, intellectual honesty, performance driven learning, and the relentless pursuit of excellence.&nbsp; These principles serve as the foundation of our team.&nbsp; They govern the way we conduct ourselves, how we interact with teammates and how we approach every investment decision.&nbsp; We act with the integrity and humility required to make the investment decision that is right for the firm, and ultimately our policyholders. Our culture has been deliberately built to foster curiosity and provide opportunities to learn and grow, both as people and investors.&nbsp; The flat and collaborative nature of our team promotes an atmosphere where the best ideas are continually expressed and rewarded.&nbsp; Our pursuit of excellence is unwavering.<h5>Role Summary</h5>In this role, you will provide executive-level administrative support to our Chief Investment Officer (CIO) and NLG Capital Leadership team.&nbsp; In addition, you will be responsible for planning, organizing and/or managing special projects to deliver against our strategic objectives. Providing in-depth administrative and project coordination support, you will interface with external partners and all levels of leadership throughout the Company.&nbsp; Strong organization, prioritization, discretionary judgement, communication and multi-tasking skills are essential in this role and are the keys to your success in handling ever-changing demands and bringing leaders together.&nbsp;<h5>Essential Duties and Responsibilities</h5><ul><li>Provide timely and effective administrative support to our CIO and the NLG Capital Leadership Team</li><li>Draft communications as needed; collaborate with leadership on messaging and manage information flow</li><li>Arrange travel, accommodations, itineraries and all correspondence related to necessary arrangements including management of expense reports</li><li>Plan, organize and execute events such as meetings, team building activities, luncheons, client dinners and special projects</li><li>Manage the day-to-day administrative affairs of our CIO - maintaining a high degree of confidentiality &amp; discretion; anticipate needs and proactively bring together appropriate people and resources to support our CIO in addressing issues</li><li>Provide comprehensive support services to our CIO that ensures professional, responsive, and effective experiences at all levels of the organization – tracks and helps drive completion of key deliverables and follows up on outstanding action items</li><li>Provide sophisticated calendar management; prioritize inquiries and requests while troubleshooting conflicts with little guidance, make judgements and recommendations to ensure smooth day-to-day engagements</li><li>Manage a variety of departmental operations, such as team onboarding and inventory needs.</li><li>Work collaboratively with other administrative professionals to request and assemble information, assist in formatting, and proof reading of business documents, as well as internal and external communications – commitment to the success of the team over personal success</li></ul><h5>Minimum Qualifications</h5><ul><li>Bachelor’s degree</li><li>Extensive administrative experience with a demonstrated record of success as a C-suite administrative professional</li><li>Experience in project coordination</li><li>High level interpersonal skills to handle sensitive and confidential situations; position continually requires demonstrated poise, tact and diplomacy and ability to interact effectively with all levels of employees, customers and vendors</li><li>Strong verbal, written, and phone communication skills</li><li>A self-starter with the ability to work without direct supervision; think independently to problem solve; take the initiative to resolve administrative and procedural issues; evaluate alternatives and make recommendations with tact and discretion</li><li>Ability to work in a fast-paced and ever-changing environment with demonstrated ability to manage multiple competing tasks and demands.</li><li>Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)</li><li>Knowledge of a variety of software applications, as well as the demonstrated ability to rapidly learn new Company-specific systems and processes.</li><li>Willing and available to work the hours necessary to meet the demands of the business.</li><li>Completes assignments efficiently and in a timely manner, demonstrating a commitment to quality and attention to detail.</li><li>Ability to work onsite Monday – Thursday, with flexibility to be onsite on Fridays when there is a business need.&nbsp;</li><li>Able to pass a background check.</li></ul><h5>Preferred Qualifications</h5><ul><li>Investment management industry experience.</li></ul><h5>Benefits</h5><ul><li>Your benefits start day one and are flexible and customizable to your and your family’s specific needs. Check out the BENEFITS of a Career at National Life!</li></ul> <h6>The base compensation range represents the low and high end of the range for this position. Actual compensation will vary and may be above or below the range based on various factors including but not limited to qualifications, skills, competencies, location, and experience. The range listed is just one component of our total compensation package for employees.</h6><h6>Other rewards may include an annual bonus, quarterly bonuses, commissions, and other long-term incentive compensation, depending on the position.&nbsp; National Life offers a competitive total rewards package which includes: a 401(k) retirement plan match; medical, dental, and vision insurance; a company funded wellness account for director and below employees; 10 paid holidays; a generous paid time off plan (22 days of combined time-off for non-exempt employees and exempt employees have discretion in managing their time, including scheduling time off in the normal course of business, but in no event will exempt employees receive less sick time than required by state or local law); 6 weeks of paid parental leave; and 6 weeks of paid family leave after a year of full-time employment.</h6><h6>National Life is accepting applications for this role on an ongoing basis and the role remains open until filled. &nbsp;&nbsp;</h6><h6>National Life Group® is a trade name of National Life Insurance Company, Montpelier, VT – founded in 1848, Life Insurance Company of the Southwest, Addison, TX – chartered in 1955, and their affiliates. Each company of National Life Group is solely responsible for its own financial condition and contractual obligations. Life Insurance Company of the Southwest is not an authorized insurer in New York and does not conduct insurance business in New York. Equity Services, Inc., Member FINRA/SIPC, is a Broker/Dealer and Registered Investment Adviser affiliate of National Life Insurance Company. All other entities are independent of the companies of National Life Group.</h6><h6>National Life Group</h6><h6>1 National Life Dr</h6><h6>Montpelier, VT 05604</h6><h6>Social Media Policy&nbsp;</h6><h6>Site Disclosure and Privacy Policy</h6>#LI-KV1 #LI-Hybrid

National Life Group

Executive Assistant – Investment Team

Job Title: Administrative Coordinator – Clinical Services Department: Behavioral Health Clinic Position Summary: The Administrative Coordinator – Clinical Services is responsible for ensuring efficient and professional office operations at Gateway-Longview’s corporate headquarters. The primary focus will be providing support to the Behavioral Health Clinic, with additional administrative assistance to other program areas within the building as needed. This role requires strong organizational skills, proficiency in medical office procedures, and an ability to work collaboratively with clinical teams, community providers, and administrative staff. Department Gateway Longview’s Behavioral Health &amp; Preventive Services programs supports children and youth ages birth-21 years struggling with behavioral, social, and emotional challenges. Agency Gateway Longview is an equal opportunity employer committed to championing the principles of anti-racism, justice, and equity. We welcome prospective employees from diverse cultures and backgrounds, for all positions, who will uphold our values and contribute to our mission. We aim to have a leadership and workforce that is reflective of the communities we work in partnership with. Benefits Gateway Longview takes pride in offering an amazing benefits package to take care of our most important asset- our employees! We offer medical, dental and vision plan insurance effective the first of the month following hire date, flexible spending accounts, wellness program, employee assistance program, a 403B retirement plan, &amp; several more offers. In addition to receiving up to 11 paid holidays, employees can earn up to 33 days of PTO each year, with the opportunity to start using PTO following hire date. Compensation $17.75 - $19.60 per hour * Offers based on education and years of relevant experience Professional Development Opportunities Gateway Longview has a strong investment in developing the future leaders of the organization through trainings, advancement opportunities, and a formal leadership pipeline. Position Specific Duties/Responsibilities: <ul><li>Collaborate with a team of clinicians and psychiatry providers to respond to record requests, complete and send letters, process discharges, and manage other documentation in the medical record, ensuring accuracy and timeliness.</li><li>Assist with scheduling and rescheduling appointments, engaging clients who have missed appointments, and supporting clinicians with client outreach efforts.</li><li>Maintain strict compliance with HIPAA regulations in all interactions and documentation.</li><li>Coordinate and manage medication refill requests in collaboration with psychiatry staff.</li><li>Manage daily operations of HealtheLink, including reviewing hospital presentations, pulling medical and lab documents, uploading files into the client chart, and scheduling appointments within established timeframes.</li><li>Schedule interpretation services as needed to facilitate communication for clients with language barriers.</li><li>Support the Director of Behavioral Health Services with special projects, including data analysis, reporting, or program enhancements.</li><li>Provide excellent customer service by answering clinic and agency phones professionally and courteously.</li><li>Follow all policies and procedures of the Behavioral Health Clinic, with particular attention to those governing client care and privacy.</li><li>Efficiently scan and upload documents into the electronic medical record to ensure records are complete and up to date.</li><li>Assist various program areas with case file management, orientation of new hires, scanning and copying of documents, data entry, and distribution of program satisfaction surveys.</li><li>Serve as backup for Front Desk Reception and Intake Coordinator during periods of planned or unplanned absence.</li><li>Referral processing for the Children and Family Treatment and Support Services (CFTSS) program.</li><li>Collaborate with the Corporate Integrity Department to ensure compliance with HIPAA regulations in record requests and other office practices.</li><li>Provide coverage at either the Williamsville or Symphony Circle clinic locations when needed for vacation or other absences.</li><li>Perform other duties as assigned by supervisory staff.</li></ul> Knowledge, Skills, and Abilities: <ul><li>Strong communication and interpersonal skills, with sensitivity to the needs of diverse populations.</li><li>Ability to multitask and prioritize in a fast-paced environment, demonstrating strong attention to detail and the ability to meet deadlines.</li><li>Ability to work independently while maintaining collaborative relationships with clinical and administrative teams.</li><li>Proficient in electronic medical records (EHR) systems and familiarity with navigating HealtheLink. Prior experience with EHR systems is preferred.</li><li>In-depth knowledge of HIPAA regulations and their application in a clinical setting, preferred.</li><li>Proficiency in Microsoft Word, Excel, and Google Workspace, with the ability to generate reports and track data.</li><li>Strong problem-solving and decision-making skills, with the ability to adapt to changing priorities and manage multiple tasks simultaneously.</li><li>High level of discretion and professionalism when dealing with confidential information.</li><li>Ability to work effectively with clients, staff, families, and community providers, ensuring all communications are respectful and service-oriented.</li></ul> Qualifications: <ul><li>High school diploma required</li><li>Minimum of 2 years of professional office administration experience, with at least 1 year in a medical or clinic setting.</li><li>Prior experience with EHR systems is highly preferred.</li></ul> We want to emphasize that the preferred qualifications are not required and that we are committed to helping our future colleagues develop these preferred skills. We strongly encourage those who are passionate about fostering a diverse, inclusive and equitable human service organization to apply.

Gateway Longview

Administrative Coordinator - Clinical Services

You Lead the Way. We’ve Got Your Back.With the right backing, people and businesses have the power to progress in incredible ways. When you join Team Amex, you become part of a global and diverse community of colleagues with an unwavering commitment to back our customers, communities and each other. Here, you’ll learn and grow as we help you create a career journey that’s unique and meaningful to you with benefits, programs, and flexibility that support you personally and professionally.At American Express, you’ll be recognized for your contributions, leadership, and impact—every colleague has the opportunity to share in the company’s success. Together, we’ll win as a team, striving to uphold our company values and powerful backing promise to provide the world’s best customer experience every day. And we’ll do it with the utmost integrity, and in an environment where everyone is seen, heard and feels like they belong.Join Team Amex and let's lead the way togetherThe Global Brand Sponsorships &amp; Experiences team leads 40+ partnerships globally, delivering the best in ticket access, live event, and digital experiences across Card Member passion points of sports, music, and various other cultural interests.The Executive Assistant in this role will support the Vice President who leads the Global Brand Sponsorships &amp; Experiences team, as well as one other Vice President who leads a key Sponsorship vertical within the team. The colleague will be instrumental in the team’s organization and responsible for calendar management, coordination with other Executive Assistants within the Enterprise, as well as other administrative aspects across the team.&nbsp;Responsibilities:<ul><li>Responsible for calendar management on a daily, weekly, and monthly basis with high attention to detail and timeliness</li><li>Manage general follow-ups and generating reminders to effectively meet deadlines and commitments</li><li>Manage organizational internal and/or external events including guest entry/exit, facilitating F&amp;B, handling space rentals, and planning team-wide outings; all of which requiring organizational skills, being on-site, and excellent communication skills </li><li>Manage IDs, Access, Payroll, monthly expense reports in line with policy</li><li>Manage logistics of meeting administration (in-person, telepresence, and WebEx)</li><li>Procure laptops, office supplies, office space, etc. and managing the procurement process including researching and approving invoices, and researching standard accounting errors</li><li>Time keeping and submission for the team and managing ad-hoc team requests</li><li>Work closely with the other executive assistants on office operations</li><li>Maintain headcount reporting, organizational charts, department Distribution List</li><li>Manage domestic and foreign travel arrangements including air, hotel, dining arrangements, car transfers and meeting agendas, as needed for partner meetings</li><li>Ensure timely preparation and processing of expense reports and invoices; review expenses submitted to leader for approval and highlight any out of policy spend</li><li>Communicate effectively with all team members and key internal or external partners of all levels </li><li>Manage office supplies, equipment, and other supply requests</li><li>Coordinate facility, real estate, and office management responsibilities </li><li>Follow up with team on mandatory trainings, as well as other requirements and deadlines</li><li>Assist with special projects and initiatives, as requested</li><li>Ideal candidate should be eager to learn, able to operate in a fast-paced work environment, and flexible to work non-traditional hours as needed to support team leadership</li></ul>Minimum Qualifications:·<ul><li>Ideal candidate should have 3+ years of previous experience as an Executive Assistant to a senior leader and familiarity with office management and team administration</li><li>Strong compass for using discretion and maintaining confidentiality with sensitive information</li><li>Motivated, proactive team player with strong initiative, organizational, administrative, and interpersonal skills</li><li>Strong attention to detail with emphasis on accuracy, quality, timeliness, follow through and sense of urgency in executing</li><li>Excellent time management and organizational skills </li><li>Proven ability to manage multiple priorities, work independently, work within deadlines in a fast-paced, dynamic environment and execute across multiple initiatives/tasks</li><li>Must work well under pressure without losing composure and professionalism</li><li>Ability to interact effectively and diplomatically with executives and Executive Assistants across the organization and externally</li><li>Excellent verbal and written communication skills (via phone, email, and in-person)</li><li>High level of proficiency using MS Office including Word, Excel and PowerPoint, as well as internal AXP (or related) tools and systems – phone functions, MS Outlook, Ariba, Concur, Payroll and myHR</li><li>Preferred if already knowledgeable about AXP policies and office procedures</li></ul>Salary Range: $24.05 to $48.10 hourly + bonus + benefitsThe above represents the expected hourly pay range for this job requisition. Ultimately, in determining your pay, we’ll consider your location, experience, and other job-related factors.Employment eligibility to work with American Express in the U.S. is required as the company will not pursue visa sponsorship for this position. We back our colleagues and their loved ones with benefits and programs that support their holistic well-being. That means we prioritize their physical, financial, and mental health through each stage of life. Benefits include:<ul><li>Competitive base salaries&nbsp;</li><li>Bonus incentives&nbsp;</li><li>6% Company Match on retirement savings plan&nbsp;</li><li>Free financial coaching and financial well-being support&nbsp;</li><li>Comprehensive medical, dental, vision, life insurance, and disability benefits&nbsp;</li><li>Flexible working model with hybrid, onsite or virtual arrangements depending on role and business need&nbsp;</li><li>20+ weeks paid parental leave for all parents, regardless of gender, offered for pregnancy, adoption or surrogacy&nbsp;</li><li>Free access to global on-site wellness centers staffed with nurses and doctors (depending on location)&nbsp;</li><li>Free and confidential counseling support through our Healthy Minds program&nbsp;</li><li>Career development and training opportunities</li><li>Access to Amex Marketing U, a unique learning and development program built for marketers, by marketers. Amex Marketing U inspires marketers to develop their career through innovative learning experiences and opportunities that foster collaboration and knowledge sharing across the enterprise. </li></ul>For a full list of Team Amex benefits, visit our Colleague Benefits Site.American Express is an equal opportunity employer and makes employment decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, disability status, age, or any other status protected by law.We back our colleagues with the support they need to thrive, professionally and personally. That's why we have Amex Flex, our enterprise working model that provides greater flexibility to colleagues while ensuring we preserve the important aspects of our unique in-person culture. Depending on role and business needs, colleagues will either work onsite, in a hybrid model (combination of in-office and virtual days) or fully virtually.US Job Seekers/Employees - Click here to view the “Know Your Rights” poster and the&nbsp;Pay Transparency Policy Statement.If the links do not work, please copy and paste the following URLs in a new browser window:&nbsp;<a href="https://www.dol.gov/agencies/ofccp/posters&nbsp;to" target="_blank">https://www.dol.gov/agencies/ofccp/posters&nbsp;to</a> access the three posters.

American Express

Executive Assistant-Global Brand Sponsorships & Experiences

SUMMARYThe Administrator is responsible for the overall daily management and operation of the clinic. The Administrator reports directly to first line regional operational management which may be an Area Director, Regional Director, or Vice President of Operations, depending on the region/demographics.ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties and tasks may be assigned.GROWTH · Develop and implement processes for program growth in accordance with Company goals. · Plan/coordinate patient scheduling to assure timely acceptance of patients and effective staffing levels. · Implement clinical and operational processes to improve patient health and minimize hospitalizations and missed treatments. · Achieve financial targets to include budget, labor costs, supply costs and expenditures.OUTCOMES · Review all incident reports; make recommendations and take action relative to incidents as appropriate; report at monthly QAPI meeting. · Promote quality management program through education and involvement of staff and patients in outcomes as well as overall responsibility to achieve corporate goals for quality. Leads QAPI meetings and quality improvement committees. · Coordinate the functions of all departments and develop standards and methods of measuring patient care services, including a chronological record of services provided to patients as required by the ESRD Network Coordinating Council and Medicare. · Work with staff to maintain chronological, thorough, and appropriate documentation in the patient record of all treatments, activities, and communication with the patient, physician and other healthcare professionals. · Achieve program's target goals for patient outcomes in accordance with quality patient care and Company goals.OPERATIONAL&nbsp;READINESS· Knowledge of and remain current with federal, state, local laws and regulations, including health care professionals practice act requirements. · Assure that the clinic is in compliance with all applicable federal, state, and local laws and regulations and receives continuing certification from all statutory and regulatory agencies. · Develop, implement and follow up necessary Corrective Action Plans for internal and external surveys. · May assume Charge Nurse's responsibilities as needed. · Responsible for duties listed in Registered Supervising Nurse job description and nursing services policy # C-AD-0110 or must designate Registered Nurse meeting these qualifications. · May fulfill responsibility of facility CEO as delegated by Governing Body. · Conduct and/or participate in both formal and informal meetings with the governing body, Regional Director, Medical Director and the staff. Assure that appropriate staff meetings, in-service education meetings, and team patient care planning meetings are held monthly. Assure that Quality Assessment &amp; Performance Improvement Program is current at all times. · Establish, maintain, and submit all required records and reports concerning staff, patients, and the operational affairs of the center. · Plan, coordinate, and approve effective and efficient staffing to meet patient needs and regulations. · Oversee the maintenance of equipment and supplies to meet current laws and regulations.OPERATIONAL READINESS (cont.) · Continuously monitor to ensure that a safe and sanitary physical environment is maintained throughout the facility; that all equipment is maintained and functions properly; and that adequate and appropriate inventory levels of all supplies are available and used correctly. · Supervise the maintenance of equipment, building areas occupied by the center and other property belonging to the center. · Know and understand the water treatment and mechanisms of the equipment of the facility. · Assist, when necessary, with disinfection of equipment and supplies including bicarbonate delivery systems and dialysis machines.PARTNERSHIPS · Monitor all contractual agreements; update as needed with corporate oversight. · Maintain collaborative working relationship with Medical Director and physicians. · Establish and maintain a positive relationship with area hospitals, agencies, vendors and the community. · Actively promote GUEST customer service standards; develop effective relationships at all levels of the organization. · Respond effectively to inquiries or complaints.STAFF&nbsp;DEVELOPMENT/&nbsp;RETENTION · Ensure all staff meet required qualifications for position held and perform duties within limitations established by and in accordance with company policy/procedures, health care professionals practice acts, applicable state and federal laws and regulations. · Recruit, train, develop, and supervise all personnel. · Maintain effective personnel management and employee relations, including evaluating the performance of all personnel; approving and submitting all hours worked and counseling and disciplining employees. · Uphold management goals of corporation by leading staff in team concepts and promoting a team effort. · Effectively communicates expectations; accepts accountability and holds others accountable for performance.ADMINISTRATORState Specific RegulationsAlabamaIF DESIGNATED CEO FOR THE CLINIC, MUST: <ul><li> Hold at least a baccalaureate degree and has at least one (1) year of experience in a dialysis unit OR</li><li> Meets the qualifications for a qualified physician director or qualified registered supervising nurse.</li></ul>Georgia <ul><li> Hold at least a baccalaureate degree and has at least one (1) year experience in an end stage renal disease facility OR</li><li> Meets the qualifications for a physician director or a nurse responsible for nursing services for an end stage renal disease facility OR</li><li> Has been acting for at least two (2) years as a facility administrator for an end stage renal disease facility which has been certified for the federal Medicare program.</li></ul>Maryland IF NOT THE DESIGNATED CEO FOR THE CLINIC, MUST: <ul><li> Be 21 years old or older.</li><li> Possess a high school diploma or a high school equivalency diploma.</li><li> Have at least one (1) year of dialysis experience.</li><li> Have no criminal conviction or other criminal history that indicates behavior that is potentially harmful to patients, documented through either a criminal history records check or criminal background check completed within one (1) month before employment.</li></ul>New Jersey <ul><li> A baccalaureate degree from an accredited college or university and the equivalent of at least one (1) year experience in supervising renal dialysis services OR</li><li> Five (5) years full-time experience in the provision of renal dialysis services and documentation of supervisory experience for at least one (1) year.</li></ul>South Carolina <ul><li> Hold at least a baccalaureate degree or have a minimum of an associate degree in a health-related field with at least two (2) years experience in ESRD within the past five (5) years.</li></ul>Wyoming PERSON IN CHARGE OF THE OPERATION OF THE FACILITY TWENTY-FOUR (24) HOURS PER DAY AND IS:<ul><li> A physician OR</li><li> A Registered Nurse who has at least six (6) months of experience working in a renal dialysis center OR</li><li> An individual with a bachelors degree and one (1) year experience in health service administration, preferably in a renal dialysis center.</li></ul>REGISTERED SUPERVISING NURSEState Specific RegulationsGeorgia <ul><li> RN with twelve (12) months of experience in clinical nursing, and an additional six (6) months of experience in nursing care of the patient with permanent kidney failure or undergoing kidney transplantation, including training in and experience with the dialysis process OR</li><li> RN with eighteen (18) months of experience in nursing care of the patient with on maintenance dialysis, or the nursing care of the patient with a kidney transplant, including training in and experience with the dialysis process.</li><li> Where the RN responsible for nursing services is also in charge of self-care dialysis training, at least three (3) months of the total required dialysis experience is in training patients in self-care.</li></ul>New Jersey THIS POSITION IS CONSIDERED DIRECTOR OF NURSING SERVICES IN THE STATE OF NJ AND MUST:<ul><li> Have twelve (12) months full time experience in nursing supervision and/or nursing administration obtained in a hemodialysis setting within the last twenty-four (24) months.</li></ul>South Carolina THIS POSITION IS CONSIDERED DIRECTOR OF NURSING SERVICES IN THE STATE OF SC AND MUST: <ul><li> Be a registered nurse with at least eighteen (18) months of experience in clinical nursing, with at least six (6) months experience in care of patients with ESRD.</li></ul>Texas THIS POSITION ALSO MAY BE KNOWN AS THE DIRECTOR OF NURSING IN THE STATE OF TX AND MUST:<ul><li> Have at least eighteen (18) months experience as an RN, which includes at least twelve (12) months experience in dialysis within the last twenty-four (24) months; OR </li><li> Have at least eighteen (18) months experience as an RN, and holds a current certification from a nationally recognized board in nephrology nursing or hemodialysis.</li></ul>

U.S. Renal Care

Dialysis Facility Administrator

11-Oct-2024<h4>Administrative Coordinator to the Chair</h4>Harvard Medical School 67010BRPosition DescriptionThe Department of Health Care Policy (HCP) is a dynamic, data-driven research environment that brings together economists, statisticians, physicians and health services researchers focused on improving public health through comprehensive policy research and education. At a pivotal time for the department, the Administrative Coordinator (AC) will provide seamless operational support to the Departmental Chair. The AC will be a key member of the administrative team in Health Care Policy, reporting to the Chair with a dotted reporting line to the Assistant Director of Administration. The AC/EA will provide a range of complex administrative and project support work, including but not limited to, the following primary responsibilities:<ul><li>Serve as administrative contact and liaison for the Chair with school or external contacts, including routing incoming communications, managing requests for information, and welcoming guests.</li><li>Manage complex calendars and support the daily needs of the Chair, respond to meeting requests, handle scheduling conflicts, and anticipate and resolve any issues that may arise.</li><li>Research, prioritize and follow up on issues and concerns addressed to the Chair including those of a sensitive and/or confidential nature.</li><li>Coordinate logistics for meetings and seminars, including distribution of agendas, and event/facilities reservations.</li><li>Arrange foreign and domestic travel plans, creating detailed agendas and processing all reimbursement activity for Chair and related visitors.</li><li>Support Chair in the preparation and submission of letters, grants and manuscripts for publication, in addition to administrative support of Chair’s overall research initiatives (CV/trainee information, assistance with research protocols, liaising with finance, IT, etc.).</li><li>Preparation of meeting or project materials including background data, presentations, reports, slides using Microsoft Office, Adobe, and related software applications.</li><li>Assist with training and onboarding of students and temporary staff.</li><li>Other administrative and clerical duties as assigned.</li></ul>Basic QualificationsThree or more years of related administrative experience. Higher education may count toward experience.&nbsp;Additional Qualifications and Skills<ul><li>Bachelor's degree or equivalent experience preferred.</li><li>Excellent oral and written communication skills.</li><li>Exemplary organizational, interpersonal, and problem-solving skills; detail-oriented.</li><li>Acts independently with sound judgment, as well as with a team.</li><li>Interacts professionally and diplomatically with faculty, trainees, staff, and visitors with diverse backgrounds and roles.</li><li>Able to prioritize and manage multiple tasks under tight deadlines.</li><li>Handles sensitive issues and confidential information with discretion.</li><li>Capacity and willingness to learn new programs and technologies.</li><li>Exhibits enthusiasm and a positive attitude.</li><li>Proficiency with Microsoft Office Suite (Outlook, Word, and Excel) and Mac-based operating systems is required (Mac computer will be provided).</li><li>Familiarity with academic research environment is preferred.</li><li>Familiarity with Adobe Acrobat, Dropbox, Keynote, Zoom, Slack, and online calendaring systems is preferred.</li></ul>Additional InformationThe health of our workforce is a priority for Harvard University. With that in mind, we strongly encourage all employees to be up-to-date on CDC-recommended vaccines. Please note that we are currently conducting a majority of interviews and onboarding remotely and virtually. We appreciate your understanding. The Harvard Medical School is not able to provide visa sponsorship for this position. Not ready to apply? Join our talent community to keep in touch and learn about future opportunities! (<a href="https://www.gem.com" target="_blank">https://www.gem.com</a> ?formID=16341e35-cbc6-4904-88a3-09b35763307e) &nbsp;Work Format DetailsThis is a hybrid position that is based in Massachusetts. Additional details will be discussed during the interview process. All remote work must be performed within one of the Harvard Registered Payroll States, which currently includes Massachusetts, Connecticut, Maine, New Hampshire, Rhode Island, Vermont, Georgia, Illinois, Maryland, New Jersey, New York, Virginia, Washington, and California (CA for exempt positions only). Certain visa types and funding sources may limit work location. Individuals must meet work location sponsorship requirements prior to employment.BenefitsWe invite you to visit Harvard's Total Rewards website (<a href="https://hr.harvard.edu/totalrewards" target="_blank">https://hr.harvard.edu/totalrewards</a>) to learn more about our outstanding benefits package, which may include: <ul><li>Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.</li><li>Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.</li><li> Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.</li><li>Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.</li><li>Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.</li><li>Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.</li><li> Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.</li><li>Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.</li><li> Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.</li></ul>Job FunctionGeneral Administration Department Office LocationUSA - MA - Boston Job Code403035 Executive Assistant Work FormatHybrid (partially on-site, partially remote) Sub-Unit------------ Salary Grade054DepartmentHealth Care PolicyUnion55 - Hvd Union Cler &amp; Tech Workers Time StatusFull-time Pre-Employment ScreeningCriminal, IdentitySchedule35 hrs. per week | Monday - Friday | 9:00 am - 5:00 pm On rare occasions, available outside regularly scheduled hours for business continuity purposes (evenings, weekends, or holidays) &nbsp;Commitment to Equity, Diversity, Inclusion, and BelongingWe are committed to cultivating an&nbsp;inclusive workplace culture of faculty, staff, and students with diverse backgrounds, styles, abilities, and motivations. We appreciate and leverage the capabilities, insights, and ideas of all individuals. Harvard Medical School Mission and Community Values&nbsp;&nbsp;&nbsp; <a href="https://hms.harvard.edu/about-hms/campus-culture/mission-community-values-diversity-statement" target="_blank">https://hms.harvard.edu/about-hms/campus-culture/mission-community-valu…</a>EEO StatementWe are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.LinkedIn Recruiter Tag (for internal use only)#LI-WG1

Harvard University FAS Human Resources

Administrative Coordinator to the Chair

<h4>Introduction</h4> The State of Connecticut, Department of Revenue Services (DRS), is recruiting for one (1) Office Assistant in the Enforcement Unit, which is part of the Operations Bureau. This position will provide clerical support to a wide variety of functions in the Enforcement Unit. If you're a current state employee who is looking for a new opportunity to make an impact in state service with one of our premier agencies, we invite you to apply!&nbsp;Please note: The list from this recruitment will be used to fill future vacancies as they occur. POSITION HIGHLIGHTS <ul><li>Full-time (40 hours per week) with a schedule of 8:00AM - 4:30PM Monday through Friday</li><li>Located at 450 Columbus Boulevard, Hartford, CT.</li></ul> OUR MISSION The mission of the Department of Revenue Services is to instill public confidence in the integrity and fairness of tax collection; achieve the highest level of voluntary taxpayer compliance; continuously improve agency performance; contribute to the fiscal and economic well-being of the state; and provide a positive and professional workplace. We strive to be leaner, flatter, smarter and more focused by taxpayer services than ever before. We strive every day to be efficient, effective, honest, transparent and fair. We try to be sure the voice of taxpayers is heard and that we understand the impact of our actions on their lives and businesses. YOUR ROLE As an Office Assistant supporting the Enforcement Unit, you will be responsible for: <ul><li>Sorting a large volume of scanned warrants, general collections and collection unit correspondences and distributing them amongst staff using SharePoint.</li><li>Sorting through incoming faxes and attaching them to cases and/or forwarding them to the appropriate staff/unit.</li><li>Faxing outgoing bank and wage warrant releases/modifications as well as merchant warrants for field agents.</li><li>Preparing vouchers for wage/bank warrants, UConn/CCSU offset and payment plan checks.</li><li>Mailing out general correspondence on behalf of staff and forwarding or hand-delivering tax returns to Processing Unit.</li></ul> More details about this role can be found in the class specification. BENEFITS AND BALANCE AT THE STATE OF CONNECTICUT We will continue to offer you: <ul><li>Visit our new State Employee Benefits Overview page!</li><li>The opportunity to work for a Forbes top company: 'Forbes' State of Connecticut Ranked One of the Best Employers of 2023 - State of CT Receives National Recognition for Offering Job Growth, Competitive Benefits, and Flexible Schedule</li><li>Professional growth and development opportunities</li><li>A healthy work/life balance to all employees</li></ul> Our state has a lot to offer - from fun activities for all ages, to great food and shopping, to beautiful state parks and forests, to our diverse cultures and rich history. Connecticut is a great place to live! Learn more about Connecticut here. <h4>Selection Plan</h4> This is a non-competitive recruitment, open to current state employees, only. In order to be considered for this job opening, you must be a current State of CT&nbsp;employee, who has worked for the state for at least six (6) months of full-time service or full-time equivalent service, absent any applicable collective bargaining language, and meet the Minimum Qualifications as listed on the job opening.&nbsp; You must&nbsp;specify your qualifications on your application. For current state employees, salary calculations are not necessarily comparable from one of the three branches of state government (i.e. Executive, Legislative, Judicial) to the other. Other pertinent information regarding this recruitment is below: TO APPLY: <ul><li>In order to be considered for this job opening, you must meet the Minimum Qualifications as listed on this job opening. You must specify your qualifications on your application.</li><li>The minimum experience and training requirements must be met by the close date on the job opening, unless otherwise specified.</li><li>Ensure that your application is complete and detailed before submitting it. In order to comply with Public Act 21-69, the State of Connecticut is no longer asking for resumes during the initial application process. You will not be able to make revisions once your application is submitted into the JobAps system.</li><li>Please select all location(s) and shift(s) you are willing to work on your application. Failure to do so may result in not being considered for vacancies in that specific location or shift.</li><li>In order to receive educational credits toward qualification for this job posting, the institution must be accredited. If the institution of higher learning is located outside of the U.S., you are responsible for providing documentation from a recognized USA accrediting service which specializes in determining foreign education equivalencies to the recruiter listed on this job posting.</li><li>All application materials must be received by the recruiting agency by the time specified on the job opening for the position for which you are applying. Late applications may not be submitted and will not be considered. Exceptions are rare and limited to documented events that incapacitate a candidate during the entire duration of the job posting time period. It is the candidate’s obligation and responsibility to request an exception and provide a legally recognized justification to accommodate such exception. Requests should be made to <a href="mailto:DAS.SHRM@ct.gov" target="_blank">DAS.SHRM@ct.gov</a>.</li></ul> FOR ASSISTANCE IN APPLYING: <ul><li>Please read or watch our Applicant Tips on How to Apply!</li></ul> IMPORTANT INFORMATION AFTER YOU APPLY: <ul><li>This posting may require completion of additional referral questions (RQs). You can access these RQs via an email that will be sent to you after the posting's closing date or by visiting your JobAps Personal Status Board (Certification Questionnaires section). Your responses to these RQs must be submitted by the questionnaire's expiration date. Please regularly check your email and JobAps Personal Status Board for notifications. Please check your SPAM and/or Junk folders on a daily basis in the event an email provider places auto-notification emails in a user's spam.</li><li>Although applicants will receive correspondence via email, as a backup they are also encouraged to sign on to their Personal Status Board on a daily basis to monitor their status, view all emailed notices and complete tasks required in the recruitment process.</li><li>Note: At any point during the recruitment process, applicants may be required to submit additional documentation which support their qualification(s) for this position. These documents may include: a cover letter, resume, performance reviews, attendance records, supervisory references, licensure, etc., at the discretion of the hiring agency.</li><li>Interviews will be limited to candidates whose experience and training most closely meet the requirements of the position.</li><li>The immediate vacancy is listed above, however, applications to this recruitment may be used for future vacancies in this job class.</li><li>Read through this helpful link to prepare for your interview.</li></ul> CONNECT WITH US: <ul><li>Due to the large volume of applications received, we are unable to provide confirmation of receipt or status during the recruitment process. Updates will be available through your JobAps portal account. Should you have any questions pertaining to this recruitment, please contact <a href="mailto:Samantha.Rivera@CT.Gov" target="_blank">Samantha.Rivera@CT.Gov</a> </li><li>Follow the State of Connecticut on LinkedIn.</li></ul> <h4>PURPOSE OF JOB CLASS (NATURE OF WORK)</h4> In a state agency this class is accountable for independently performing a full range of general clerical functions or for carrying out responsibility for the flow and completion of clerical work in an assigned area. <h4>EXAMPLES OF DUTIES</h4> Performs the full range of general clerical duties as described in the following areas: <ul><li> TYPING: <ul><li>Types a variety of materials in relation to other duties or as assigned;</li><li>Enters and retrieves data on computers, tablets, and other electronic equipment.</li></ul></li><li> FILING: <ul><li>Sets up and maintains office procedures, filing and indexing systems and forms for own use.</li></ul></li><li> CORRESPONDENCE: <ul><li>Composes routine correspondence.</li></ul></li><li> REPORT WRITING: <ul><li>Compiles and generates recurrent technical, statistical or financial reports requiring judgment in the selection and presentation of data (format).</li></ul></li><li> INTERPERSONAL: <ul><li>Provides general information and referral services in response to citizen complaints or questions regarding an agency's services or authority;</li><li>Responds to inquiries from other work units or departments/agencies;</li><li>Applies agency policies and state statutes and regulations in determining case status or responding to requests for procedural assistance;</li><li>May lead lower level employees in carrying out assigned clerical functions.</li></ul></li><li> PROCESSING: <ul><li>Maintains calendars of due dates and initiates recurring work or special clerical projects accordingly;</li><li>Processes a variety of documents in determining routine case status;</li><li>Exercises discretion in choosing appropriate follow through procedures within defined guidelines including assembling and reviewing incoming materials for accuracy, completeness and conformance to established guidelines and agency policy and procedures, verifying information through use of internal resources and contacts with sender and other work units and soliciting additional information as required by correspondence;</li><li>Processes purchase requisitions/purchase orders for subsequent action;</li><li>Prepares payment lists and billing invoices;</li><li>Receives shipments of materials and matches/verifies shipment or billing invoices against original purchase orders;</li><li>Maintains files, journals or account ledgers by posting credits, expenditures, interest, etc.;</li><li>Figures payments, costs, discounts and adjustments using prescribed methods and formulas;</li><li>Receives monies in various forms such as cash, checks and money orders and prepares for deposit;</li><li>Maintains inventory and orders supplies;</li><li>Uses a variety of electronic equipment to perform job functions;</li></ul></li></ul> Performs related duties as required. <h4>KNOWLEDGE, SKILL AND ABILITY</h4> <ul><li>Knowledge of office systems and procedures including proper telephone usage and filing;</li><li> Skills <ul><li>interpersonal skills;</li><li>oral and written communication skills;</li><li>performing arithmetical computations;</li></ul></li><li> Ability to <ul><li>perform a full range of clerical tasks;</li><li>operate office equipment which includes computers, tablets, and other electronic equipment;</li><li>operate office suite software;</li><li>schedule and prioritize workflow;</li><li>read and interpret complex instructions.</li></ul></li></ul> <h4>MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE</h4> Two (2) years of&nbsp;general clerical work experience. <h4>MINIMUM QUALIFICATIONS - SUBSTITUTIONS ALLOWED</h4> College training may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one/half (1/2) year of experience to a maximum of two (2) years. <h4>PREFERRED QUALIFICATIONS</h4> <ul><li>Experience organizing and managing a large volume of work;</li><li>Experience communicating effectively across agency units;</li><li>Experience in a multi-faceted and high-volume work environment;</li><li>Experience developing and maintaining basic office procedures and filing systems including both physical and electronic case files and records;</li><li>Experience in interpersonal customer service;</li><li>Experience operating multi-function copiers, faxes, and personal computers.</li></ul> <h4>SPECIAL REQUIREMENTS</h4> Persons having responsibility for supervising or observing the behavior of inmates or custodial&nbsp;individuals will be required to possess a high school diploma or General Educational Development (GED) certification by the time of permanent appointment. <h4>Conclusion</h4> AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.

State of Connecticut

Office Assistant(Enforcement Unit)

<h4>Introduction</h4> Are you a current DOT employee? Are you looking for the next step in your career? If so, we encourage you to read below and apply today! At theState of Connecticut,&nbsp;Department of Transportation&nbsp;(DOT),it is our mission to provide a safe and efficient intermodal transportation network that improves the quality of life and promotes economic vitality for the State and the region. We are now accepting applications for a Transportation Assistant Transit Administrator in New Haven, CT. AS A STATE EMPLOYEE, CONTINUE TO ENJOY <ul><li>Visit our&nbsp;new&nbsp;State Employee Benefits Overview&nbsp;page!</li><li>The opportunity to work for a Forbes top company: 'Forbes'&nbsp;State of Connecticut Ranked One of the Best Employers of 2023&nbsp;- State of CT Receives National Recognition for Offering Job Growth, Competitive Benefits, and Flexible Schedule.</li><li>Professional growth and development opportunities.</li><li>A healthy&nbsp;work/life balance&nbsp;to all employees.</li><li>Join an award winning agency! CTDOT was recently awarded the Employer of the Year award by the Connecticut Society of Civil Engineers (CSCE)!</li></ul> POSITION HIGHLIGHTS <ul><li>Full time, 40 hours per week</li><li>Monday through Friday</li><li>First shift</li><li>Location: New Haven, CT</li></ul> THE ROLE The Connecticut Department of Transportation’s Bureau of Public Transportation, Office of Rails is seeking a new Transportation Assistant Transit Administrator to oversee the Rail Operations and Systems Safety and Security Section.&nbsp; The selected candidate will be involved with the administration of statewide passenger and freight rail operations including but not limited to rail schedules and service planning development and the associated coordination with our passenger service providers including Metro North, Amtrak and TASI, state partners and federal regulatory agencies (FTA &amp; FRA).&nbsp; Additionally, the position will oversee the Rail Freight Improvement Program (RFIP) and will coordinate the oversight of Freight Operations statewide on DOT owned and privately owned freight territory.&nbsp;&nbsp; The position will also be in charge of the administration of public safety and security programs for all modes of public transportation including but not limited to the development and continued acceptance’s of FRA’s Part 270 System Safety Program, Grade Crossing Safety Programs including Operation Lifesaver and the oversight and administration of safety and security programs for all of the Rail Stations within the rail system. Responsibilities of this role include: <ul><li>In charge of administration, oversight, and policy development for Transit Safety and Security Programs.&nbsp;&nbsp;</li><li>In charge of a team of professional staff.</li><li>Establish business goals and metrics to ensure quality rail service.</li><li>Leverage new technologies to improve business efficiency and customer service.</li><li>Coordinate with service providers (MNR, Amtrak &amp; TASI) to ensure quality rail service;</li><li>Plan, develop &amp; implement train schedules &amp; services adjustment;</li><li>Plan, develop &amp; implement the rail appropriations budget;</li><li>Negotiate business agreements with railroads and other third-parties with the support of the internal CTDOT rail team;</li><li>Report on and progress APTA's related safety and security program peer review recommendations.</li><li>Develop rail-related legislative proposals;</li><li>Represent the CTDOT on various national rail committees such as the State-Amtrak Intercity Passenger Rail Committee and AASHTO Council on Rail Transportation.</li><li>This position will be in charge of personnel decisions and all staff hiring, firing, evaluation, promotion and the training of employees.&nbsp; &nbsp; &nbsp; &nbsp;&nbsp;</li></ul> <h4>Selection Plan</h4> In order to be considered for this job opening&nbsp;you must be a current State of CT employee, of the agency listed above&nbsp;for at least six (6) months of full-time service or full-time equivalent service, absent any applicable collective bargaining language, and meet the Minimum Qualifications as listed on the job opening.&nbsp; You must specify your qualifications on your application.&nbsp; For current state employees, salary calculations are not necessarily comparable from one of the three branches of state government (i.e. Executive, Legislative, Judicial) to the other.&nbsp; To Apply: <ul><li>In order to be considered for this job opening, you must meet the Minimum Qualifications as listed on this job opening. You must specify your qualifications on your application.</li><li>The minimum experience and training requirements must be met by the close date on the job opening, unless otherwise specified.</li><li>Ensure that your application is complete and detailed before submitting it. In order to comply with&nbsp;Public Act 21-69, the State of Connecticut is no longer asking for resumes during the initial application process. You will not be able to make revisions once your application is submitted into the JobAps system.</li><li>Please select all location(s) and shift(s) you are willing to work on your application. Failure to do so may result in not being considered for vacancies in that specific location or shift.</li><li>In order to receive educational credits toward qualification for this job posting, the institution must be accredited. If the institution of higher learning is located outside of the U.S., you are responsible for providing documentation from a recognized USA accrediting service which specializes in determining foreign education equivalencies to the recruiter listed on this job posting. </li><li>All application materials must be received by the recruiting agency by the time specified on the job opening for the position for which you are applying. Late applications may not be submitted and will not be considered. Exceptions are rare and limited to documented events that incapacitate a candidate during the entire duration of the job posting time period. It is the candidate’s obligation and responsibility to request an exception and provide a legally recognized justification to accommodate such exception. Requests should be made to&nbsp;<a href="mailto:DAS.SHRM@ct.gov" target="_blank">DAS.SHRM@ct.gov</a>.</li></ul> FOR ASSISTANCE IN APPLYING: <ul><li>Please&nbsp;read&nbsp;or&nbsp;watch&nbsp;our&nbsp;Applicant Tips on How to Apply!</li></ul> Important Information After You Apply: <ul><li>This posting may require completion of additional referral questions (RQs). You can access these RQs via an email that will be sent to you after the posting's closing date or by visiting your JobAps Personal Status Board (Certification Questionnaires section). Your responses to these RQs must be submitted by the questionnaire's expiration date. Please regularly check your email and JobAps Personal Status Board for notifications. Please check your SPAM and/or Junk folders on a daily basis in the event an email provider places auto-notification emails in a user's spam.</li><li>Although applicants will receive correspondence via email, as a backup they are also encouraged to sign on to their Personal Status Board on a daily basis to monitor their status, view all emailed notices and complete tasks required in the recruitment process.</li><li>Note: At any point during the recruitment process, applicants may be required to submit additional documentation which support their qualification(s) for this position. These documents may include: a cover letter, resume, performance reviews, attendance records, supervisory references, licensure, etc., at the discretion of the hiring agency.</li><li>Interviews will be limited to candidates whose experience and training most closely meet the requirements of the position.</li><li>The immediate vacancy is listed above, however, applications to this recruitment may be used for future vacancies in this job class.</li><li>Read through this helpful link to&nbsp;prepare for your interview.</li></ul> Connect With Us: <ul><li>Due to the large volume of applications received, we are unable to provide confirmation of receipt or status during the recruitment process. Updates will be available through your JobAps portal account. Should you have any questions pertaining to this recruitment, please contact&nbsp;<a href="mailto:Jasmyn.Raymond@ct.gov" target="_blank">Jasmyn.Raymond@ct.gov</a>.&nbsp;</li><li>Follow the State of Connecticut on&nbsp;LinkedIn.</li></ul> <h4>PURPOSE OF JOB CLASS (NATURE OF WORK)</h4> In the Department of Transportation, Bureau of Public Transportation this class is accountable for assisting the Transportation Public Transit Administrator in the direction of public transportation operations, facilities construction and maintenance or support services in the office of Rails or Transit Operations. <h4>EXAMPLES OF DUTIES</h4> <ul><li>Assists in directing staff and operations of the Offices of Rails or Transit Operations;</li><li>Assists in formulating, recommending and directing implementation of policies, standards of performance and procedures necessary to achieve satisfactory levels of passenger and freight service in the State;&nbsp;</li><li>Administers contracted public transportation services to ensure compliance with specifications;&nbsp;</li><li>Oversees review, negotiation, processing and distribution of facility improvement agreements with contractors, federal and other state agencies;&nbsp;</li><li>Manages organization, budgeting and coordination of the State public transportation improvement program including engineering, design and construction inspection of facilities, track and rolling stock;&nbsp;</li><li>Plans and prioritizes improvements within constraints of legislative authorization for maximization of benefit and/or cost to the State;&nbsp;</li><li>Assists in monitoring public transportation operations and makes recommendations for rights of way improvements or improvements in equipment utilization;&nbsp;</li><li>Coordinates rights of way transactions involving acquisitions, abandonments, leases and easements;&nbsp;</li><li>Recommends and oversees enforcement of regulations for implementation of statutory responsibility;&nbsp;</li><li>Administers state participation in federal rail and transit safety programs;&nbsp;</li><li>Leads the recruitment and hiring of staff, including outreach, interview and selection;</li><li>Performs related duties as required.</li></ul> <h4>KNOWLEDGE, SKILL AND ABILITY</h4> <ul><li>Considerable knowledge of relevant state and federal laws, statutes and regulations pertaining to public transportation operations;</li><li>Knowledge of and ability to apply management principles and techniques to public transportation operations;&nbsp;</li><li>Considerable <ul><li>interpersonal skills;&nbsp;</li><li>oral and written communication skills.</li></ul></li></ul> <h4>MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE</h4> Nine (9) years of experience in public transportation operations or other transportation related large scale programs or projects. <h4>MINIMUM QUALIFICATIONS - SPECIAL EXPERIENCE</h4> Two (2) years of the General Experience must have been in a supervisory capacity with responsibility for planning, implementing or coordinating transportation activities. <h4>MINIMUM QUALIFICATIONS - SUBSTITUTIONS ALLOWED</h4> <ul><li>College training may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one-half (1/2) year of experience to a maximum of four (4) years for a Bachelor's degree.</li><li>A Master's degree in a closely related field may be substituted for one (1) additional year of the General Experience.</li></ul> <h4>PREFERRED QUALIFICATIONS</h4> <ul><li>Demonstrated experience and knowledge with Passenger and Freight Operations as it applies to federal laws, state statutes and regulations.</li><li>Demonstrated experience and knowledge in the development and administration of Operations and/or Safety Programs.</li><li>Demonstrated management experience in dynamic team environments that strive to promote equity, diversity, and inclusion in public transportation.</li><li>Demonstrated experience with customer service initiatives.</li><li>Demonstrated experience with major project and/or program management.&nbsp;</li><li>Demonstrated strong communication and written skills.</li><li>Extensive leadership &amp; supervisory experience of multiple disciplines, skill sets &amp; staff.</li><li>Up-to-date knowledge and understanding of the Passenger Rail Investment &amp; Improvement Act (PRIIA) of 2008 that includes PRIIA Sections (209&amp;212).</li></ul> <h4>SPECIAL REQUIREMENTS</h4> <ul><li>Incumbents may be required to possess licensure as a Professional Engineer (PE) from the Department of Consumer Protection State Board of Examiners for Professional Engineers consistent with C.G.S.§20-302. </li><li>Incumbents in this class may be required to possess and retain a valid Motor Vehicle Operator’s license.</li><li>Incumbents in this class may be required to travel.</li></ul> <h4>Conclusion</h4> AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities. <h4>ACKNOWLEDGEMENT</h4> As defined by Sec. 5-196 of the Connecticut General Statutes, a job class is a position or group of positions that share general characteristics and are categorized under a single title for administrative purposes.&nbsp; As such, a job class is not meant to be all-inclusive of every task and/or responsibility.

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