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CoordinatorRecruitment #:&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; S2494Review Date:&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Priority Review begins 11/11/24 | Open until filledDepartment:&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Campus RecreationSalary Rate:&nbsp;&nbsp; &nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; $50,040 - $52,200About Western Oregon University:Western Oregon University is a regional public, mid-sized university – committed to changing lives, strengthening communities, and transforming our world. Located in Monmouth, the heart of Oregon’s lush Willamette Valley, WOU is about 20 minutes from Salem, the state’s capital, and about 75 minutes from Portland, the state’s cultural hub.&nbsp;Western is one of Oregon’s oldest public institutions of higher education and was incorporated into the state system as a teacher-training institution in 1882. The university offers undergraduate and graduate degrees in arts and sciences, education, and professional areas. It’s known for small class sizes, a focus on sustainability, and a diverse liberal arts education in a student-centered environment. Western is an emerging Hispanic Serving Institution, with 41% of undergraduates being students of color.Position Summary:The Campus Recreation Coordinator is a full-time, 12-month professional role, providing leadership across diverse and dynamic areas. The Coordinator is responsible for guiding professional staff and student programs, ensuring effective leadership, collaborative training, and mentorship.Reporting to the Assistant Director of Campus Recreation, the Coordinator contributes to the Campus Recreation Leadership Team. This role requires managing a range of administrative duties with significant complexity, demanding initiative, sound judgment, critical thinking, and a thorough understanding of recreational programs. Key responsibilities include overseeing the hiring, training, scheduling, and evaluation of unclassified temporary staff, interns, and student employees.The Coordinator also manages fiscal operations, marketing, facility management, and membership services for the Health and Wellness Center (HWC). Additionally, the role supports all program areas in risk management, event coordination, staff development, and strategic financial planning and budgeting.This position operates within Campus Recreation, a vital unit committed to supporting the academic and co-curricular mission of the university. Campus Recreation fosters active opportunities to enhance the student experience and build a strong, supportive community.&nbsp; &nbsp; &nbsp;<a href="https://wou.edu/hr/files/2024/10/S2494-Position-Description.pdf" target="_blank">Click here</a> for the complete position description which includes knowledge areas and preferred qualifications. &nbsp;Required Qualifications:<ul><li>Bachelor’s degree</li><li>Increasing levels of experience involving facility management, operations, fiscal oversight, budget management, or membership services in higher education, or other similarly complex organizations</li><li>Demonstrated experience working with and supporting the success of individuals who have diverse backgrounds, cultures, and languages.</li><li>Communication: Ability to develop, foster, and maintain basic communication with a variety of groups (such as students, faculty, staff, and community organizations).</li><li>Collaboration: Ability to develop, foster, and maintain meaningful collaborations with a wide variety of university constituencies.</li><li>Adaptability: Ability to develop, foster, and maintain positive adaptability and interpersonal relations with a wide variety of university constituencies.</li><li>Critical Thinking: Each area requires the employee to deal with multiple tasks, critical solution development, and multiple publics while maintaining good customer service.</li><li>Conflict Management: May encounter hostile patrons, participants, vendors, or Departmental personnel.</li></ul>Required Application materials:&nbsp;You may submit all materials online at <a href="http://www.wou.edu/prostaffapp" target="_blank">www.wou.edu/prostaffapp</a><ol><li>WOU Employment Application form&nbsp;<a href="https://www2.wou.edu/nora/hr.empapp_main.p_unclassified_app_start" target="_blank">available here</a> - unclassified/faculty</li><li>Cover Letter that addresses your qualifications for the position.&nbsp;</li><li>Resume/CV</li></ol>Background/Education Check:A criminal background check will be completed as a condition of employment. Education checks are processed for positions requiring a formal degree as a minimum requirement.Benefits:&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Western Oregon University offers an excellent benefits package for eligible employees which includes 95% premium paid healthcare, a generous retirement and vacation package, and reduced tuition rates for employee, spouse or dependent at any of the Oregon Public Universities.&nbsp;<a href="http://www.wou.edu/hr/benefits/" target="_blank">http://www.wou.edu/hr/benefits/</a>Equal Employment Opportunity:Western Oregon University is an equal opportunity employer that is committed to diversity, equity and inclusion in the workplace. We celebrate our inclusive work environment and encourage people of all backgrounds and perspectives to apply. We embrace our differences, and know that our diverse team is a strength that drives our success.&nbsp;Accommodation Requests:Western Oregon University is committed to developing a barrier-free recruitment process and work environment. If you would like to request disability-related accommodation(s) to participate in a WOU activity or event, please complete the&nbsp;<a href="https://docs.google.com/forms/d/e/1FAIpQLSd0Bo9tlQwET-zGIVx-MNY6tIw5JqN6UKj96b7H6M5DluF_1w/viewform?gxids=7628" target="_blank">online request form</a> at least three (3) business days in advance. If you have questions, contact Disability Services (ODS) at 503-838-8250 or&nbsp;<a href="mailto:ods@wou.edu" target="_blank">ods@wou.edu</a>.Veterans Preference Applicants are eligible to use Veterans' Preference when applying with Western Oregon University in accordance with ORS 408.225, 408.230 and 408.235; and OAR 105-040-0010 and 105-040-0015. Preference will be given only if the applicant meets the minimum criteria of the position and electronically attach the required documentation at the time of application. For information regarding Veterans' Preference qualifications, visit&nbsp;<a href="http://www.oregonjobs.org/DAS/STJOBS/vetpoints.shtmlq" target="_blank">http://www.oregonjobs.org/DAS/STJOBS/vetpoints.shtmlq</a>To stay informed about the progress of this search, we invite and encourage you to explore our career page at&nbsp;<a href="http://wou.edu/hr/employment/jobs/" target="_blank">wou.edu/hr/employment/jobs/</a>. Unfortunately, due to the volume, it is challenging for us to offer individual updates on the status of each application, and for that, we sincerely regret any inconvenience. We thank you for your patience and interest in employment at Western Oregon University.

Coordinator (Campus Recreation)

SUMMARY:<h4>The Office Assistant/Process Service Specialist is accountable for providing a positive client experience through daily email correspondence and management of data entry requirements. Process Service Specialist receives emails from new and existing customers. This position is responsible for the onboarding of new clients into the various systems. This position will also engage with specific job requests, and the coordination of job fulfillment across departments. This position will receive and submit client orders and confirmations, update customer preferences, enter new client/firm details in database, upload order and liaise with other departments as assigned.</h4>ESSENTIAL FUNCTIONS:Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.<ul><li>Accountable for providing clients with service excellence through hyper-responsive replies to client emails and accurately capturing job details that include, but are not limited to, direct/specific billing details, preferred service and product requirements, additional parties associated with case or job.</li><li>Manage data entry requirements; including entering notices, new attorneys/firms, resources, locations and client preferences.</li><li>Responsible for timely send out of daily job entries.</li><li>Assist with coordinating and scheduling locations for deposition services.</li><li>Monitor resource back log and jobs in progress, update with status notes and provide updates as directed.</li><li>Assist sales team by providing information pertaining to new leads and/or potential client concerns.</li><li>Correct and modify inaccurate information as requested.</li><li>Runs, monitors, and distributes reports pertaining to job execution for clients.</li><li>Ensures billing is accurate and sent to management for approval of specific, outlying jobs.</li><li>Assists with call Que when needed.</li><li>Actively demonstrate company values of SPIRIT.</li><li>May participate in on-call duty after hours and on weekends.</li><li>Safeguards confidentiality of the medical records and complies with all local, state, and federal laws pertaining to medical records. Assures compliance with all HIPAA regulations concerning use, retrieval, storage and sharing of medical records.</li><li>Other duties as assigned.</li></ul>COMPETENCIES, SKILLS AND ABILITIES<ul><li>Strong attention to details, efficient and highly organized.</li><li>Demonstrate a strong attitude with the ability to adjust to changing priorities</li><li>Able to quickly and accurately type and enter data.</li><li>Ability to work with deadlines and work well under pressure.</li><li>Knowledge of touch-typing system preferred.</li><li>Must have strong written and verbal communication.</li><li>Familiarity with deposition notices a plus.</li></ul><ul><li>Flexible schedule and availability to work occasional overtime as required.</li><li>Excellent Customer Service skills, with an upbeat and positive attitude.</li><li>Take ownership and accountability, as well as manage internal and external expectations.</li><li>Adheres to compliance policies.</li><li>Constantly strives to achieve excellence in day-to-day operations of respective department.</li><li>Strong sense of integrity, initiative and extraordinary teamwork aptitude.</li><li>Exhibits company’s values of SPIRIT on a consistent basis.</li><li>Ability to multi-task.</li><li>Accepts direction well.</li><li>Works collaboratively with all members of management to resolve departmental and organizational challenges. expeditiously, economically, professionally and with minimum disruption to the practice.</li><li>Excellent attendance and punctuality.</li><li>General computer skills (Outlook, Word, Adobe Acrobat, Internet Explorer, Windows.)</li></ul>EDUCATION / EXPERIENCE<ul><li>High school diploma or equivalent required.</li><li>Legal terminology preferred, but not required.</li><li>A minimum of 1-year experience in the litigation service or customer service fields</li><li>Adheres to compliance policies.</li><li>Constantly strives to achieve excellence in day-to-day operations of respective department.</li><li>Works collaboratively with all members of management to resolve departmental and organizational challenges expeditiously, economically, professionally and with minimum disruption to the practice.</li><li>Team player approach</li></ul>SUPERVISORY RESPONSIBILITIESThis role is not a supervisor position.LANGUAGE SKILLSAbility to effectively present information and respond to questions from internal and external customers whose first language is English.CERTIFICATES, LICENSES, REGISTRATIONSNonePHYSICAL DEMANDSThe physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.While performing the duties of this job, the employee is regularly required to stand; walk; use hands to finger, handle or feel objects, type and use mouse; reach with hands and arms; and talk and/or hear. The employee is required to sit for extended periods of time.WORK ENVIRONMENTThe work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.While performing the duties of this job, the employee regularly works in an office environment in a clerical environment. This role routinely uses standard office equipment such as computers, phones, photocopiers and filing cabinets.TRAVEL REQUIREMENTSNo travel is expected for this position.OTHER DUTIESPlease note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to the job at any time with or without notice.AAP/EEO STATEMENTLexitas prohibits discrimination based on race, religion, gender, national origin, age, disability, veteran status, marital status, pregnancy, gender expression or identity, sexual orientation or any other legally protected status.EOE Employer/Vet/DisabledIf you require reasonable accommodation in the application process, please contact Human Resources at&nbsp;<a href="mailto:HRDept@lexitaslegal.com" target="_blank">HRDept@lexitaslegal.com</a>&nbsp;for assistance. All other applications must be submitted online. Apply Now <h4>Other details</h4><ul><li> Pay Type Hourly</li><li> Min Hiring Rate $16.00</li><li> Max Hiring Rate $19.00</li></ul>

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