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<h4>Introduction</h4> Are you a current DOT employee? Are you looking for the next step in your career? If so, we encourage you to read below and apply today! At theState of Connecticut,&nbsp;Department of Transportation&nbsp;(DOT),it is our mission to provide a safe and efficient intermodal transportation network that improves the quality of life and promotes economic vitality for the State and the region. We are now accepting applications for a Transportation Assistant Transit Administrator in New Haven, CT. AS A STATE EMPLOYEE, CONTINUE TO ENJOY <ul><li>Visit our&nbsp;new&nbsp;State Employee Benefits Overview&nbsp;page!</li><li>The opportunity to work for a Forbes top company: 'Forbes'&nbsp;State of Connecticut Ranked One of the Best Employers of 2023&nbsp;- State of CT Receives National Recognition for Offering Job Growth, Competitive Benefits, and Flexible Schedule.</li><li>Professional growth and development opportunities.</li><li>A healthy&nbsp;work/life balance&nbsp;to all employees.</li><li>Join an award winning agency! CTDOT was recently awarded the Employer of the Year award by the Connecticut Society of Civil Engineers (CSCE)!</li></ul> POSITION HIGHLIGHTS <ul><li>Full time, 40 hours per week</li><li>Monday through Friday</li><li>First shift</li><li>Location: New Haven, CT</li></ul> THE ROLE The Connecticut Department of Transportation’s Bureau of Public Transportation, Office of Rails is seeking a new Transportation Assistant Transit Administrator to oversee the Rail Operations and Systems Safety and Security Section.&nbsp; The selected candidate will be involved with the administration of statewide passenger and freight rail operations including but not limited to rail schedules and service planning development and the associated coordination with our passenger service providers including Metro North, Amtrak and TASI, state partners and federal regulatory agencies (FTA &amp; FRA).&nbsp; Additionally, the position will oversee the Rail Freight Improvement Program (RFIP) and will coordinate the oversight of Freight Operations statewide on DOT owned and privately owned freight territory.&nbsp;&nbsp; The position will also be in charge of the administration of public safety and security programs for all modes of public transportation including but not limited to the development and continued acceptance’s of FRA’s Part 270 System Safety Program, Grade Crossing Safety Programs including Operation Lifesaver and the oversight and administration of safety and security programs for all of the Rail Stations within the rail system. Responsibilities of this role include: <ul><li>In charge of administration, oversight, and policy development for Transit Safety and Security Programs.&nbsp;&nbsp;</li><li>In charge of a team of professional staff.</li><li>Establish business goals and metrics to ensure quality rail service.</li><li>Leverage new technologies to improve business efficiency and customer service.</li><li>Coordinate with service providers (MNR, Amtrak &amp; TASI) to ensure quality rail service;</li><li>Plan, develop &amp; implement train schedules &amp; services adjustment;</li><li>Plan, develop &amp; implement the rail appropriations budget;</li><li>Negotiate business agreements with railroads and other third-parties with the support of the internal CTDOT rail team;</li><li>Report on and progress APTA's related safety and security program peer review recommendations.</li><li>Develop rail-related legislative proposals;</li><li>Represent the CTDOT on various national rail committees such as the State-Amtrak Intercity Passenger Rail Committee and AASHTO Council on Rail Transportation.</li><li>This position will be in charge of personnel decisions and all staff hiring, firing, evaluation, promotion and the training of employees.&nbsp; &nbsp; &nbsp; &nbsp;&nbsp;</li></ul> <h4>Selection Plan</h4> In order to be considered for this job opening&nbsp;you must be a current State of CT employee, of the agency listed above&nbsp;for at least six (6) months of full-time service or full-time equivalent service, absent any applicable collective bargaining language, and meet the Minimum Qualifications as listed on the job opening.&nbsp; You must specify your qualifications on your application.&nbsp; For current state employees, salary calculations are not necessarily comparable from one of the three branches of state government (i.e. Executive, Legislative, Judicial) to the other.&nbsp; To Apply: <ul><li>In order to be considered for this job opening, you must meet the Minimum Qualifications as listed on this job opening. You must specify your qualifications on your application.</li><li>The minimum experience and training requirements must be met by the close date on the job opening, unless otherwise specified.</li><li>Ensure that your application is complete and detailed before submitting it. In order to comply with&nbsp;Public Act 21-69, the State of Connecticut is no longer asking for resumes during the initial application process. You will not be able to make revisions once your application is submitted into the JobAps system.</li><li>Please select all location(s) and shift(s) you are willing to work on your application. Failure to do so may result in not being considered for vacancies in that specific location or shift.</li><li>In order to receive educational credits toward qualification for this job posting, the institution must be accredited. If the institution of higher learning is located outside of the U.S., you are responsible for providing documentation from a recognized USA accrediting service which specializes in determining foreign education equivalencies to the recruiter listed on this job posting. </li><li>All application materials must be received by the recruiting agency by the time specified on the job opening for the position for which you are applying. Late applications may not be submitted and will not be considered. Exceptions are rare and limited to documented events that incapacitate a candidate during the entire duration of the job posting time period. It is the candidate’s obligation and responsibility to request an exception and provide a legally recognized justification to accommodate such exception. Requests should be made to&nbsp;<a href="mailto:DAS.SHRM@ct.gov" target="_blank">DAS.SHRM@ct.gov</a>.</li></ul> FOR ASSISTANCE IN APPLYING: <ul><li>Please&nbsp;read&nbsp;or&nbsp;watch&nbsp;our&nbsp;Applicant Tips on How to Apply!</li></ul> Important Information After You Apply: <ul><li>This posting may require completion of additional referral questions (RQs). You can access these RQs via an email that will be sent to you after the posting's closing date or by visiting your JobAps Personal Status Board (Certification Questionnaires section). Your responses to these RQs must be submitted by the questionnaire's expiration date. Please regularly check your email and JobAps Personal Status Board for notifications. Please check your SPAM and/or Junk folders on a daily basis in the event an email provider places auto-notification emails in a user's spam.</li><li>Although applicants will receive correspondence via email, as a backup they are also encouraged to sign on to their Personal Status Board on a daily basis to monitor their status, view all emailed notices and complete tasks required in the recruitment process.</li><li>Note: At any point during the recruitment process, applicants may be required to submit additional documentation which support their qualification(s) for this position. These documents may include: a cover letter, resume, performance reviews, attendance records, supervisory references, licensure, etc., at the discretion of the hiring agency.</li><li>Interviews will be limited to candidates whose experience and training most closely meet the requirements of the position.</li><li>The immediate vacancy is listed above, however, applications to this recruitment may be used for future vacancies in this job class.</li><li>Read through this helpful link to&nbsp;prepare for your interview.</li></ul> Connect With Us: <ul><li>Due to the large volume of applications received, we are unable to provide confirmation of receipt or status during the recruitment process. Updates will be available through your JobAps portal account. Should you have any questions pertaining to this recruitment, please contact&nbsp;<a href="mailto:Jasmyn.Raymond@ct.gov" target="_blank">Jasmyn.Raymond@ct.gov</a>.&nbsp;</li><li>Follow the State of Connecticut on&nbsp;LinkedIn.</li></ul> <h4>PURPOSE OF JOB CLASS (NATURE OF WORK)</h4> In the Department of Transportation, Bureau of Public Transportation this class is accountable for assisting the Transportation Public Transit Administrator in the direction of public transportation operations, facilities construction and maintenance or support services in the office of Rails or Transit Operations. <h4>EXAMPLES OF DUTIES</h4> <ul><li>Assists in directing staff and operations of the Offices of Rails or Transit Operations;</li><li>Assists in formulating, recommending and directing implementation of policies, standards of performance and procedures necessary to achieve satisfactory levels of passenger and freight service in the State;&nbsp;</li><li>Administers contracted public transportation services to ensure compliance with specifications;&nbsp;</li><li>Oversees review, negotiation, processing and distribution of facility improvement agreements with contractors, federal and other state agencies;&nbsp;</li><li>Manages organization, budgeting and coordination of the State public transportation improvement program including engineering, design and construction inspection of facilities, track and rolling stock;&nbsp;</li><li>Plans and prioritizes improvements within constraints of legislative authorization for maximization of benefit and/or cost to the State;&nbsp;</li><li>Assists in monitoring public transportation operations and makes recommendations for rights of way improvements or improvements in equipment utilization;&nbsp;</li><li>Coordinates rights of way transactions involving acquisitions, abandonments, leases and easements;&nbsp;</li><li>Recommends and oversees enforcement of regulations for implementation of statutory responsibility;&nbsp;</li><li>Administers state participation in federal rail and transit safety programs;&nbsp;</li><li>Leads the recruitment and hiring of staff, including outreach, interview and selection;</li><li>Performs related duties as required.</li></ul> <h4>KNOWLEDGE, SKILL AND ABILITY</h4> <ul><li>Considerable knowledge of relevant state and federal laws, statutes and regulations pertaining to public transportation operations;</li><li>Knowledge of and ability to apply management principles and techniques to public transportation operations;&nbsp;</li><li>Considerable <ul><li>interpersonal skills;&nbsp;</li><li>oral and written communication skills.</li></ul></li></ul> <h4>MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE</h4> Nine (9) years of experience in public transportation operations or other transportation related large scale programs or projects. <h4>MINIMUM QUALIFICATIONS - SPECIAL EXPERIENCE</h4> Two (2) years of the General Experience must have been in a supervisory capacity with responsibility for planning, implementing or coordinating transportation activities. <h4>MINIMUM QUALIFICATIONS - SUBSTITUTIONS ALLOWED</h4> <ul><li>College training may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one-half (1/2) year of experience to a maximum of four (4) years for a Bachelor's degree.</li><li>A Master's degree in a closely related field may be substituted for one (1) additional year of the General Experience.</li></ul> <h4>PREFERRED QUALIFICATIONS</h4> <ul><li>Demonstrated experience and knowledge with Passenger and Freight Operations as it applies to federal laws, state statutes and regulations.</li><li>Demonstrated experience and knowledge in the development and administration of Operations and/or Safety Programs.</li><li>Demonstrated management experience in dynamic team environments that strive to promote equity, diversity, and inclusion in public transportation.</li><li>Demonstrated experience with customer service initiatives.</li><li>Demonstrated experience with major project and/or program management.&nbsp;</li><li>Demonstrated strong communication and written skills.</li><li>Extensive leadership &amp; supervisory experience of multiple disciplines, skill sets &amp; staff.</li><li>Up-to-date knowledge and understanding of the Passenger Rail Investment &amp; Improvement Act (PRIIA) of 2008 that includes PRIIA Sections (209&amp;212).</li></ul> <h4>SPECIAL REQUIREMENTS</h4> <ul><li>Incumbents may be required to possess licensure as a Professional Engineer (PE) from the Department of Consumer Protection State Board of Examiners for Professional Engineers consistent with C.G.S.§20-302. </li><li>Incumbents in this class may be required to possess and retain a valid Motor Vehicle Operator’s license.</li><li>Incumbents in this class may be required to travel.</li></ul> <h4>Conclusion</h4> AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities. <h4>ACKNOWLEDGEMENT</h4> As defined by Sec. 5-196 of the Connecticut General Statutes, a job class is a position or group of positions that share general characteristics and are categorized under a single title for administrative purposes.&nbsp; As such, a job class is not meant to be all-inclusive of every task and/or responsibility.

State of Connecticut

Transportation Assistant Transit Administrator

<h4>Introduction</h4> Are you an Office Assistant&nbsp;looking for an opportunity to make a difference in the public sector? If so, read below and apply today! THE POSITION: The&nbsp;State of Connecticut, Department of Mental Health and Addiction Services (DMHAS),&nbsp;is currently seeking enthusiastic and driven candidates to apply for the position of&nbsp;Office Assistant. POSITION SPECIFICS:<ul><li>Schedule:&nbsp;Part-Time (32 Hour), Monday - Thursday, First Shift (8:00 A.M - 4:30 P.M.)</li><li>Facility:&nbsp;Southwest Connecticut Mental Health System (SWCMHS)</li><li>Program:&nbsp;Housing Assistance Program&nbsp;</li><li>Address:&nbsp;100 Fairfield Ave, Bridgeport, CT</li><li>PCN:&nbsp;144552</li></ul> WHAT'S IN IT FOR YOU: <ul><li>Visit our&nbsp;newState Employee Benefits Overview&nbsp;page!</li></ul><ul><li>The opportunity to&nbsp;work for a Forbes top company:&nbsp;‘Forbes’&nbsp;State of Connecticut Ranked One of the Best Employers of 2023&nbsp;-&nbsp;State of CT Receives National Recognition for Offering Job Growth, Competitive Benefits, and Flexible Schedule;</li><li>We encourage a strong&nbsp;work/life balance&nbsp;for all state employees.&nbsp;</li><li>We offer opportunities for professional and personal growth.&nbsp;</li></ul> *Benefit offerings will vary withpart-time positions. DISCOVER THE OPPORTUNITY TO: <ul><li>Be a part of a comprehensive team of caring professionals;&nbsp;</li><li>Provide support that is passionate about improving the lives of those we serve;&nbsp;</li><li>Assist our clients so they can achieve success;&nbsp;</li><li>Make a difference in the public sector; and&nbsp;</li><li>Work together in a collaborative team environment.&nbsp;</li></ul> OUR MISSION: DMHAS is a health care agency whose mission is to promote the overall health and wellness of persons with behavioral health needs through an integrated network of holistic, comprehensive, effective, and efficient services and supports that foster dignity, respect, and self-sufficiency in those we serve. The vision of the Southwest Connecticut Mental Health System is to provide high quality, compassionate and culturally competent mental health and substance abuse services to adults with behavioral health disorders who are indigent. Please note: <ul><li>A comprehensive medical examination, including a drug screening, will be required of all applicants upon a conditional offer of employment.</li><li>All state employees must adhere to&nbsp;Connecticut’s Policy for a Drug Free Workplace.&nbsp;&nbsp;</li></ul> Start with us.&nbsp; Stay with us.&nbsp; Grow with us. <h4>Selection Plan</h4> FOR ASSISTANCE IN APPLYING:&nbsp; Please&nbsp;reador&nbsp;watchour&nbsp;Applicant Tips on How to Apply! Please Note:&nbsp;For current state employees, salary calculations are not necessarily comparable from one of the three branches of state government (i.e., Executive, Legislative, Judicial) to the other. In order to receive educational credits toward qualification for this job posting, the institution must be accredited.&nbsp; If the institution of higher learning is located outside of the U.S., you are responsible for providing documentation from a recognized USA accrediting service which specializes in determining foreign education equivalencies to the recruiter listed on this job posting. To Apply: <ul><li>In order to be considered for this job opening, you must meet the Minimum Qualifications as listed on the job opening. The minimum experience and training requirements must be met by the close date on the job opening, unless otherwise specified.</li><li>You must specify your qualifications on your application. You will be unable to make revisions once you submit your application for this posting to the JobAps system.</li><li>In order to comply with&nbsp;Public Act 21-69, the State of Connecticut is no longer asking for resumes during the initial application process.</li><li>All application materials must be received by the recruiting agency by the time specified on the job opening for the position for which you are applying. Late applications may not be submitted and will not be considered. Exceptions are rare and limited to documented events that incapacitate a candidate during the entire duration of the job posting time period. It is the candidate’s obligation and responsibility to request an exception and provide a legally recognized justification to accommodate such exception. Requests should be made to&nbsp;<a href="mailto:DAS.SHRM@ct.gov" target="_blank">DAS.SHRM@ct.gov</a>.</li><li>This position will be filled in accordance with contractual language, reemployment, SEBAC, transfer, promotion and merit employment rules.</li></ul> Important Next Step Information for After You Apply: <ul><li>Although applicants will receive correspondence via email, as a backup they are also encouraged to sign on to their Personal Status Board on a daily basis to monitor their status, view all emailed notices and complete tasks required in the recruitment process.</li><li>This posting may require completion of additional referral questions (RQs). You can access these RQs via an email that will be sent to you after the posting's closing date or by visiting your JobAps Personal Status Board (Certification Questionnaires section). Your responses to these RQs must be submitted by the question's expiration date. Please regularly check your email and JobAps Personal Status Board for notifications. Please check your SPAM and/or Junk folders on a daily basis in the event an email provider places auto-notification emails in a user's spam.</li><li>Note:&nbsp;At any point during the recruitment process, applicants may be required to submit additional documentation which support their qualification(s) for this position. These documents may include: a cover letter, resume, transcripts, diplomas, performance reviews, attendance records, supervisory references, licensure, etc., at the discretion of the hiring agency.</li><li>The immediate vacancy is listed above, however, applications to this recruitment may be used for future vacancies in this job class.</li><li>Interviews will be limited to candidates whose experience and training most closely meet the requirements of the position.</li><li>Candidates who are offered and accept a position with the State of Connecticut are bound by the State Code of Ethics for Public Officials and State Employees which is available at&nbsp;<a href="http://www.ct.gov/ethics" target="_blank">www.ct.gov/ethics</a>.</li></ul> Connect With Us: <ul><li>Due to the large volume of applications received, we are unable to provide confirmation of receipt or status during the recruitment process.</li><li>Updates will be available through your JobAps portal account. If you have any questions pertaining to this recruitment please contact Nicole Frascatore via email at&nbsp;<a href="mailto:Nicole.Frascatore@ct.gov" target="_blank">Nicole.Frascatore@ct.gov</a>.</li></ul> *Read through this helpful link to&nbsp;prepare for your interview. <h4>PURPOSE OF JOB CLASS (NATURE OF WORK)</h4> In a state agency this class is accountable for independently performing a full range of general clerical functions or for carrying out responsibility for the flow and completion of clerical work in an assigned area. <h4>EXAMPLES OF DUTIES</h4> Performs the full range of general clerical duties as described in the following areas: <ul><li> TYPING: <ul><li>Types a variety of materials in relation to other duties or as assigned;</li><li>Enters and retrieves data on computers, tablets, and other electronic equipment.</li></ul></li><li> FILING: <ul><li>Sets up and maintains office procedures, filing and indexing systems and forms for own use.</li></ul></li><li> CORRESPONDENCE: <ul><li>Composes routine correspondence.</li></ul></li><li> REPORT WRITING: <ul><li>Compiles and generates recurrent technical, statistical or financial reports requiring judgment in the selection and presentation of data (format).</li></ul></li><li> INTERPERSONAL: <ul><li>Provides general information and referral services in response to citizen complaints or questions regarding an agency's services or authority;</li><li>Responds to inquiries from other work units or departments/agencies;</li><li>Applies agency policies and state statutes and regulations in determining case status or responding to requests for procedural assistance;</li><li>May lead lower level employees in carrying out assigned clerical functions.</li></ul></li><li> PROCESSING: <ul><li>Maintains calendars of due dates and initiates recurring work or special clerical projects accordingly;</li><li>Processes a variety of documents in determining routine case status;</li><li>Exercises discretion in choosing appropriate follow through procedures within defined guidelines including assembling and reviewing incoming materials for accuracy, completeness and conformance to established guidelines and agency policy and procedures, verifying information through use of internal resources and contacts with sender and other work units and soliciting additional information as required by correspondence;</li><li>Processes purchase requisitions/purchase orders for subsequent action;</li><li>Prepares payment lists and billing invoices;</li><li>Receives shipments of materials and matches/verifies shipment or billing invoices against original purchase orders;</li><li>Maintains files, journals or account ledgers by posting credits, expenditures, interest, etc.;</li><li>Figures payments, costs, discounts and adjustments using prescribed methods and formulas;</li><li>Receives monies in various forms such as cash, checks and money orders and prepares for deposit;</li><li>Maintains inventory and orders supplies;</li><li>Uses a variety of electronic equipment to perform job functions;</li></ul></li></ul> Performs related duties as required. <h4>KNOWLEDGE, SKILL AND ABILITY</h4> <ul><li>Knowledge of office systems and procedures including proper telephone usage and filing;</li><li> Skills <ul><li>interpersonal skills;</li><li>oral and written communication skills;</li><li>performing arithmetical computations;</li></ul></li><li> Ability to <ul><li>perform a full range of clerical tasks;</li><li>operate office equipment which includes computers, tablets, and other electronic equipment;</li><li>operate office suite software;</li><li>schedule and prioritize workflow;</li><li>read and interpret complex instructions.</li></ul></li></ul> <h4>MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE</h4> Two (2) years of&nbsp;general clerical work experience. <h4>MINIMUM QUALIFICATIONS - SUBSTITUTIONS ALLOWED</h4> College training may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one/half (1/2) year of experience to a maximum of two (2) years. <h4>PREFERRED QUALIFICATIONS</h4> <ul><li>Experience with electronic health records, Microsoft Office Software and Outlook.</li><li>Experience with individuals with Mental Health, Substance Use and/ or co-occurring conditions.</li><li>Experience with office clerical functions.</li><li>Experience with Underserved/Underrepresented Communities.</li></ul> <h4>SPECIAL REQUIREMENTS</h4> Persons having responsibility for supervising or observing the behavior of inmates or custodial&nbsp;individuals will be required to possess a high school diploma or General Educational Development (GED) certification by the time of permanent appointment. <h4>Conclusion</h4> AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.

Office Assistant (32 Hour) (Part-Time)(Office/On-Site)

<h4>Introduction</h4> At theState of Connecticut,&nbsp;Department of Children and Families (DCF),&nbsp;we're seeking a dynamic individual to join our team as our&nbsp;Chief of Fiscal/Administrative Services 2.&nbsp;As a key leader, you'll collaborate with diverse stakeholders, including federal agencies, policymakers, health providers, and advocates. What We Can Offer You: <ul><li>Visit our&nbsp;newState Employee Benefits Overview&nbsp;page!</li><li>The opportunity to work for a Forbes top company: 'Forbes'&nbsp;State of Connecticut Ranked One of the Best Employers of 2023&nbsp;- State of CT Receives National Recognition for Offering Job Growth, Competitive Benefits, and Flexible Schedule</li><li>Professional growth and development opportunities</li><li>A healthy&nbsp;work/life balance&nbsp;to all employees</li></ul> Position Highlights <ul><li>Primarily work out of our Central Office in Hartford, CT</li><li>Travel to meetings and other Offices is required</li><li>Telework is minimal</li><li>40 hours per week, Monday through Friday</li></ul> Your Role as our&nbsp;Chief of Fiscal/Administrative Services 2 <ul><li>Lead and manage a large, diverse team of staff, fostering a collaborative and high-performing work environment.</li><li>Develop, build, and implement a comprehensive budget that encompasses multiple restricted accounts, ensuring fiscal responsibility and compliance.</li><li>Interpret and assess the budget impact of state and federal legislation, providing strategic recommendations to senior management.</li><li>&nbsp;Spearhead large-scale agency change initiatives, guiding the organization through transitions and improvements.</li><li>Advocate for necessary resources to support agency objectives, ensuring alignment with strategic goals.</li><li>Provide ongoing support to the executive management team, offering insights and recommendations on fiscal and administrative matters.</li></ul> Who We Are At DCF our mission is partnering with communities and empowering families to raise resilient children who thrive. We are proud of our diverse and dedicated workforce who strive every day to meet the needs of those we encounter. Currently we are seeking individuals who are looking to advance their career and make a difference. &nbsp;We encourage you to continue your career with us and see all that Connecticut has to offer by joining&nbsp;the DCF&nbsp;team! <h4>Selection Plan</h4> For Assistance in Applying: Please&nbsp;read&nbsp;or&nbsp;watch&nbsp;our&nbsp;Applicant Tips on How to Apply! Application Process: This position will be filled in accordance with contractual language, reemployment, SEBAC, transfer, promotion and merit employment rules.&nbsp; In order to comply with Public Act 21-69, the State of Connecticut is no longer asking for resumes during the initial application process. In order to be considered for this job opening, you must meet the minimum qualifications as listed on the job opening. You must specify your qualifications on your application. The minimum experience and training requirements must be met by the close date, unless otherwise specified. The immediate vacancy is listed above, however, applications to this recruitment may be used for future vacancies in this job class. All application materials must be received by the recruiting agency by the time specified on the job opening for the position for which you are applying. Late applications may not be submitted and will not be considered. Exceptions are rare and limited to documented events that incapacitate a candidate during the entire duration of the job posting time period. It is the candidate’s obligation and responsibility to request an exception and provide a legally recognized justification to accommodate such exception. Requests should be made to&nbsp;<a href="mailto:DAS.SHRM@ct.gov" target="_blank">DAS.SHRM@ct.gov</a>. Please ensure that your application is complete. You will be unable to make revisions once you officially submit your application to the state of Connecticut. Selection Process: This posting may require completion of additional referral questions (RQs) which will be sent to you via email after the closing date. The email notification will include an expiration date by which you must submit (Finish) your responses. Please regularly check your email for notifications. Please check your SPAM and/or Junk folders, as emails could end up there in error. During the recruitment process, applicants may be required to submit additional documentation supporting their qualification(s) for this position. These documents may include performance reviews, supervisory references, college transcripts, licensure, etc. at the discretion of the agency. For current state employees, salary calculations are not necessarily comparable from branch to branch but it does not impact your state service credit. Contact Information: Due to the large volume of applications received, we are unable to provide confirmation of receipt or status during the recruitment process.&nbsp; Should you have any questions pertaining to this recruitment, please contact Ethan Ives at&nbsp;<a href="mailto:Ethan.Ives@ct.gov" target="_blank">Ethan.Ives@ct.gov</a>. <h4>PURPOSE OF JOB CLASS (NATURE OF WORK)</h4> In a state agency this class is accountable for administering the fiscal and administrative programs and operations of the agency. <h4>EXAMPLES OF DUTIES</h4> <ul><li>Administers staff and operations of a major fiscal or fiscal/administrative services division including budget preparation and management, accounting and financial reporting and analysis;</li><li>Develops, implements and evaluates division policies, goals and objectives;</li><li>Designs and develops division programs and activities;</li><li>Implements new procedures and procedural revisions;</li><li>Determines appropriate staffing levels and directs management and coordination of staff;</li><li>Designs and implements performance review standards for division staff;</li><li>Maintains contacts with individuals within and outside of division who might impact on policy or program activities;</li><li>Acts as liaison for department with internal and external state contacts;</li><li>Directs financial planning activities including long and short-term forecasting;</li><li>Assists EDP experts in planning and implementation of financial aspects of EDP systems;</li><li>Utilizes EDP systems for financial analyses;</li><li>Prepares programmatic fiscal/administrative analysis and impact statements on proposed regulations and legislation;</li><li>Leads the recruitment and hiring of staff, including outreach, interview and selection;</li><li>May direct a program of internal and/or external audit;</li><li>May direct support services such as maintenance, duplicating services, switchboard, mailroom, food services, security and housekeeping;</li><li>Performs related duties as required.</li></ul> <h4>KNOWLEDGE, SKILL AND ABILITY</h4> <ul><li>Considerable knowledge of <ul><li>and ability to apply management principles and practices;</li><li>and ability to apply relevant state and federal laws, statutes and regulations;</li><li>and ability to apply principles and practices of public administration with special references to governmental budget management and governmental accounting;</li><li>principles and procedures of personnel, payroll, purchasing, grant administration and contract administration;</li></ul></li><li>Considerable <ul><li>interpersonal skills;</li><li>oral and written communication skills;</li></ul></li><li>Considerable ability in preparation and analysis of financial and statistical reports;</li><li>Ability to utilize EDP systems for financial management.</li></ul> <h4>MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE</h4> Ten (10) years of experience in a combination of fiscal/administrative functions (e.g. accounting, accounts examining, budget management, grants administration, personnel, payroll, purchasing) at least one (1) of which must be an accounting or budgeting function.* <h4>MINIMUM QUALIFICATIONS - SPECIAL EXPERIENCE</h4> One (1) year of the General Experience must be at a managerial level. NOTE: For state employees, this experience is interpreted at the level of an Assistant Chief of Fiscal/Administrative Services, a Principal Budget Specialist or Fiscal/Administrative Manager. <h4>MINIMUM QUALIFICATIONS - SUBSTITUTIONS ALLOWED</h4> <ul><li> College training may be substituted for the General Experience on the basis of fifteen (l5) semester hours equalling one-half (1/2) year of experience to a maximum of four (4) years for a Bachelor's degree. </li><li> A Master's degree in public administration, business administration or accounting may be substituted for one (1) additional year of the General Experience. </li></ul>*Descriptions of these fiscal/administrative functions are attached. <h4>PREFERRED QUALIFICATIONS</h4> <ul><li>Experience leading a large and diverse team of staff</li><li>Experience building and implementing a large budget with multiple restricted accounts</li><li>Experience interpreting the budget impact of state and federal legislation</li><li>Experience managing identification of eligible funding and claiming activities leading to the generation of state revenue</li><li>Experience implementing large scale agency change initiatives</li><li>Experience in the ability to advocate for resources necessary to support the agency</li><li>Experience supporting the executive management team of a large agency</li><li>Experience working in a fiscal and administrative support function in a human service agency</li></ul> <h4>Conclusion</h4> AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities. <h4>ACKNOWLEDGEMENT</h4> As defined by Sec. 5-196 of the Connecticut General Statutes, a job class is a position or group of positions that share general characteristics and are categorized under a single title for administrative purposes.&nbsp; As such, a job class is not meant to be all-inclusive of every task and/or responsibility.

Chief Of Fiscal/Administrative Services 2(Office/On-site)

<h4>Introduction</h4> Are you looking for the next step in your career? Do you want a chance to help our State's veterans If so, we can help! The State of Connecticut, Department of Veterans Affairs (DVA) is seeking a qualified individual to join our team as a Fiscal/Administrative Manager 2. This position will manage multiple fiscal/administrative functions for the our agency on our campus in Rocky Hill. Find out more information on this great opportunity below! POSITION HIGHLIGHTS: <ul><li>Work Schedule: Monday - Friday</li><li>Work Hours: Full-time, 40 hours per week</li><li>Work Shift: First shift, 8:00 a.m. - 4:30 p.m.</li><li>Location: Rocky Hill, CT</li></ul> WHAT WE CAN OFFER YOU: <ul><li>Visit our new State Employee Benefits Overview page!</li><li>The opportunity to work for a Forbes top company: 'Forbes' State of Connecticut Ranked One of the Best Employers of 2023 - State of CT Receives National Recognition for Offering Job Growth, Competitive Benefits, and Flexible Schedule.</li><li>Professional growth and development opportunities.</li><li>A healthy work/life balance to all employees.</li></ul> WHAT YOU'LL BE DOING: <ul><li>Budget preparation and management, accounting and financial reporting and analysis</li><li>Coordinating, planning and managing activities</li><li>Formulating program goals and objectives</li><li>Reviewing fiscal and administrative operations for effectiveness and compliance with statutory requirements and agency policies and procedures</li><li>Acting as liaison both internally within the state and externally</li><li>Evaluating staff</li><li>Directing budget management function</li><li>Maintaining contacts with individuals both within and outside of unit who might impact on program activities</li><li>Advising agency head regarding fiscal and administrative matters</li></ul> MORE ABOUT THE AGENCY AND FACILITIES: For over 140 years, the Department of Veterans Affairs has been caring for its Veterans and their dependents. As a Department, we believe in "serving those who have served." This is accomplished through our: Office of Advocacy and Assistance, Residential Facility, Healthcare Center, and Cemetery and Burial Services. The DVA has supported Connecticut Veterans and continues this tradition with Residential and Healthcare programming on our campus in Rocky Hill. There are two paths for residency at the DVA: <ul><li>Residential Facility: offers temporary, supportive living with programming designed to return Connecticut Veterans to independent living in the community; </li><li>Sgt. John L. Levitow Healthcare Center: a state-of-the-art medical facility that offers long-term care for Veterans with chronic, disabling conditions who require 24-hour assistance.</li></ul> <h4>Selection Plan</h4> FOR ASSISTANCE IN APPLYING: Please read or watch our Applicant Tips on How to Apply! To Apply: <ul><li>In order to be considered for this job opening, you must meet the Minimum Qualifications as listed on the job opening. The minimum experience and training requirements must be met by the close date on the job opening, unless otherwise specified.</li><li>In order to receive educational credits toward qualification for this job posting, the institution must be accredited. If the institution of higher learning is located outside of the U.S., you are responsible for providing documentation from a recognized USA accrediting service which specializes in determining foreign education equivalencies to the recruiter listed on this job posting. </li><li>You must specify your qualifications on your application. You will be unable to make revisions once you submit your application for this posting to the JobAps system.</li><li>In order to comply with Public Act 21-69, the State of Connecticut is no longer asking for resumes during the initial application process.</li><li>All application materials must be received by the recruiting agency by the time specified on the job opening for the position for which you are applying. Late applications may not be submitted and will not be considered. Exceptions are rare and limited to documented events that incapacitate a candidate during the entire duration of the job posting time period. It is the candidate’s obligation and responsibility to request an exception and provide a legally recognized justification to accommodate such exception. Requests should be made to <a href="mailto:DAS.SHRM@ct.gov" target="_blank">DAS.SHRM@ct.gov</a>.</li><li>This position will be filled in accordance with contractual language, reemployment, SEBAC, transfer, promotion and merit employment rules.</li></ul> Important Next Step Information for After You Apply: <ul><li>Although applicants will receive correspondence via email and/or phone, as a backup they are also encouraged to sign on to their Personal Status Board on a daily basis to monitor their status, view all emailed notices and complete tasks required in the recruitment process.</li><li>This posting may require completion of additional referral questions (RQs). You can access these RQs via an email that will be sent to you after the posting's closing date or by visiting your JobAps Personal Status Board (Certification Questionnaires section). Your responses to these RQs must be submitted by the question's expiration date. Please regularly check your email and JobAps Personal Status Board for notifications. Please check your SPAM and/or Junk folders on a daily basis in the event an email provider places auto-notification emails in a user's spam. </li><li>Note: At any point during the recruitment process, applicants may be required to submit additional documentation which support their qualification(s) for this position. These documents may include: a cover letter, resume, transcripts, diplomas, performance reviews, attendance records, supervisory references, licensure, etc., at the discretion of the hiring agency.</li><li>The immediate vacancy is listed above, however, applications to this recruitment may be used for future vacancies in this job class.</li><li>Interviews will be limited to candidates whose experience and training most closely meet the requirements of the position. Read through this helpful link to prepare for your interview.</li><li>Candidates who are offered and accept a position with the State of Connecticut are bound by the State Code of Ethics for Public Officials and State Employees which is available at <a href="http://www.ct.gov/ethics" target="_blank">www.ct.gov/ethics</a>.</li><li>For current state employees, salary calculations are not necessarily comparable from one of the three branches of state government (i.e., Executive, Legislative, Judicial) to the other.</li></ul> Connect With Us: <ul><li>Due to the large volume of applications received, we are unable to provide confirmation of receipt or status during the recruitment process. </li><li>Updates will be available through your JobAps portal account. If you have any questions pertaining to this recruitment please contact Joseph K. Fried at <a href="mailto:Joseph.Fried@ct.gov" target="_blank">Joseph.Fried@ct.gov</a>, 860-924-7053.</li></ul> <h4>PURPOSE OF JOB CLASS (NATURE OF WORK)</h4> In a state agency, facility or institution this class is accountable for&nbsp;supervising staff engaged in&nbsp;a variety of complex and voluminous fiscal and administrative functions with major emphasis on fiscal administration. <h4>EXAMPLES OF DUTIES</h4> <ul><li>Supervises the staff and operations of fiscal management functions including budget preparation and management, accounting and financial reporting and analysis;&nbsp;</li><li>Coordinates, plans and manages activities;&nbsp;</li><li>Formulates program goals and objectives;&nbsp;</li><li>Develops or assists in development of related policy;&nbsp;</li><li>Reviews fiscal and administrative operations for effectiveness and compliance with statutory requirements and agency policies and procedures;&nbsp;</li><li>Acts as liaison both internally within the state and externally;&nbsp;</li><li>Evaluates staff;&nbsp;</li><li>Directs budget management function;&nbsp;</li><li>Maintains contacts with individuals both within and outside of unit who might impact program activities;&nbsp;</li><li>Advises agency head regarding fiscal and administrative matters;&nbsp;</li><li>Assists EDP experts in planning and implementation of financial aspects of EDP systems;&nbsp;</li><li>Utilizes EDP systems for financial records, reports and analyses;&nbsp;</li><li>Prepares programmatic fiscal/administrative analysis and impact statements on proposed regulations and legislation;&nbsp;</li><li>In addition to directing fiscal/administrative functions may direct support services such as maintenance, duplicating services, switchboard, mailroom, food services, security and housekeeping;&nbsp;</li><li>In a facility or institution, in addition to the above, may ensure conformance with related standards of JCAH, OSHA, Environmental Protection and other regulatory agencies;&nbsp;</li><li>May direct a program of internal and/or external audit;&nbsp;</li><li>Performs related duties as required.</li></ul> <h4>KNOWLEDGE, SKILL AND ABILITY</h4> <ul><li>Considerable knowledge of principles and practices of public administration with special reference to governmental budget management and governmental accounting;&nbsp;</li><li>Knowledge of principles and procedures of payroll, purchasing, grant administration and contract administration;&nbsp;</li><li>Considerable <ul><li>interpersonal skills;&nbsp;</li><li>oral and written communication skills;&nbsp;</li></ul></li><li>Considerable ability to <ul><li>understand and apply relevant state and federal laws, statutes and regulations;&nbsp;</li><li>to prepare and analyze&nbsp; financial and statistical reports;&nbsp;</li></ul></li><li>Ability to utilize EDP systems for financial management.</li></ul> <h4>MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE</h4> Ten (10) years of experience in a combination of fiscal/administrative functions (e.g. accounting, accounts examining, budget management, grants administrative,&nbsp;payroll, purchasing) at least one (1) of which must be an accounting function. Descriptions of these fiscal/administrative functions are attached. <h4>MINIMUM QUALIFICATIONS - SPECIAL EXPERIENCE</h4> Two (2) years of the General Experience must have been supervising professional level staff. NOTE: For state employees this experience is interpreted at the level of a Budget Specialist or Fiscal/Administrative Supervisor. <h4>MINIMUM QUALIFICATIONS - SUBSTITUTIONS ALLOWED</h4> <ul><li>College training may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one-half (1/2) year of experience to a maximum of four (4) years for a Bachelor's degree.</li><li>A Master's degree in public administration, business administration or accounting may be substituted for one (1) additional year of the General Experience.</li></ul> NOTE ON UNCLASSIFIED APPOINTMENTS: Appointments to the Unclassified Service will be made in accordance with sections of the Connecticut General Statutes related to the specific positions. <h4>PREFERRED QUALIFICATIONS</h4> <ul><li>Experience with State of Connecticut government accounting standards and practices.</li><li>Experience with financial management in a 24/7 domiciliary and skilled nursing care healthcare environment.</li><li>Experience with state and federal grant accounting.</li><li>Experience with governmental purchasing and contracting procedures.</li><li>Experience with strategic and operational level collaboration, communication and coordination in managing an annual financial cycle.</li><li>Experience in leading a team of fiscal professionals.</li></ul> <h4>Conclusion</h4> AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities. <h4>ACKNOWLEDGEMENT</h4> As defined by Sec. 5-196 of the Connecticut General Statutes, a job class is a position or group of positions that share general characteristics and are categorized under a single title for administrative purposes. As such, a job class is not meant to be all inclusive of every task and/or responsibility.

Fiscal/Administrative Manager 2(Hybrid)

Grant Writer &amp; AdministratorENTRY SALARY:&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; &nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Dependent on QualificationsPOSITION RANGE:&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; $72,563 - $101,588/annumThe Town of Groton, Connecticut seeks an experienced Grant Writer &amp; Administrator to deliver grants management, creation, and administration. This position will serve as a shared resource among the Office of Planning and Development Services divisions, and lend support to Public Works grant aspirations, with an initial focus on the American Rescue Plan Act (ARPA), sustainability and resiliency, storm water and other public works infrastructure opportunities. &nbsp;This is a full time, exempt, non-union, salaried position.Groton is located on the shoreline in southeastern Connecticut and is home to a diverse community that celebrates inclusivity. The Town is active in economic development and diversification, and is conveniently located midway between New York and Boston. Groton boasts diverse educational options, historic sites, attractions, and outdoor spaces, for a balanced quality of life.&nbsp;The Town of Groton is an Equal Opportunity Employer and&nbsp;values diversity at all levels; it is committed to creating an inclusive environment for all employees, and encourages all individuals to apply.The total rewards package for this position includes the following:<ul><li>Health and Dental Insurance</li><li>Employer HSA contribution</li><li>Traditional Pension, or 457 Defined Contribution, Retirement Plan</li><li>Optional Deferred Compensation plans (Roth IRA or 457)</li><li>Employer sponsored life insurance</li><li>Tuition reimbursement</li><li>Employee Assistance Program</li><li>Wellness activities and resources</li><li>Generous accrued leave time (Vacation and Sick)</li><li>13 Paid Holidays&nbsp;</li><li>Professional Development Opportunities</li><li>The Town is an eligible Public Service Loan Forgiveness employer&nbsp;</li></ul>POSITION OVERVIEWUnder the general direction of the Director of Planning and Development Services, or their designee, performs professional and administrative work as it relates to grant proposal development, coordination, monitoring, reporting, closure and assessments. Where feasible based upon workload and in coordination with the Director of the Office of Planning and Development Services (OPDS), is responsible for grant administration for OPDS and/or in partnership with other departments.Performs research into available local, state, federal, and private funding sources. Identifies funding opportunities in line with goals and objectives of the Town, determining feasibility. Serves as a source of information and technical assistance to departments and stakeholders for new grants.&nbsp; Prepares and/or facilitates grant applications and proposals by writing, reviewing, and editing documents for a variety of grant sources, including federal, state, local, and private.REQUIRED QUALIFICATIONSThe skills and knowledge required would generally be acquired with the following education and experience: a Bachelor’s degree in Public Administration, English, Business Administration, Nonprofit management, Finance, Urban Planning or some closely related field, and minimum of five years of increasingly responsible experience in the creation, submission, and management and administration of grants.&nbsp;A combination of education and experience that demonstrates the ability to perform the responsibilities of this position may be considered in lieu of stated education and experience requirements.&nbsp;Must possess knowledge of local, state, and federal grant guidelines and regulations. Possess a high level of written and oral communication, presentation, and independent research skills. Ability to listen and develop information into grant proposals. Ability to analyze and compile technical and statistical information across a variety of disciplines and prepare technical reports. Read, interpret, and apply federal, state, and local government laws and regulations regarding grant contracts and administration. Ability to work independently and manage work output and deadlines, prioritizing multiple projects. Ability to collaborate and be a successful part of a team. Advanced proficiency in Microsoft Word and Excel.&nbsp;Preference will be given to candidates with demonstrable experience applying the Code of Federal Regulations (CFR) to grant-funded projects, specifically 2 CFR 200, “Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards” and regulations related to the National Environmental Policy Act (NEPA) and the Davis Bacon Act.Criminal background, drug testing, and driving record checks required prior to employment.REQUIRED CERTIFICATIONS/LICENSES&nbsp;Valid Motor Vehicle Operator’s License.SELECTION PROCEDURE&nbsp;Review and screen of applications/resumes with best qualified candidates eligible for oral examination(s).APPLICATION PROCEDUREApplications are available at the Human Resources Office, Groton Town Hall, 45 Fort Hill Road, Groton, CT&nbsp; 06340 or at <a href="http://www.groton-ct.gov" target="_blank">www.groton-ct.gov</a> Applications must be received on or before November 1, 2024.Individuals with disabilities who will need reasonable accommodation to complete the selection process should inform the Human Resources Office as soon as possible. Documentation supporting the need for this accommodation may be required.

Town of Groton

Grant Writer & Administrator

Johns Manville is committed to delivering positive and powerful experiences, because we are successful only when our employees and customers thrive. We are passionate, we care about people, we perform at a superior level, and we protect others and our environments.Position Overview:&nbsp;&nbsp; The Payroll and Time Administrator coordinates and oversees the accurate and timely processing of payroll and timekeeping for employees across Canada through an outsourced payroll provider. This role involves ensuring compliance with federal and provincial regulations, resolving payroll discrepancies, driving process improvements, and managing payroll and time-related projects. Additionally, this role will overlap with US payroll operations to ensure alignment with US payroll regulations and practices.Responsibilities:&nbsp; <ul><li>Partner with ADP to ensure accurate and timely bi-weekly payroll processing for Canadian employees, including salary, bonuses, deductions, and benefits.</li><li>Oversee the timekeeping system and ensure all hours are accurately recorded and approved.</li><li>Troubleshoot configuration issues in the time system and propose solutions to accommodate plant pay requirements.</li><li>Provide proactive feedback on the implications (work effort, complexity, etc.) of proposed pay or time/attendance changes.</li><li>Ensure payroll practices comply with federal and provincial laws, including tax regulations, employment standards, and reporting requirements.</li><li>Address and resolve payroll-related inquiries and issues in a timely and professional manner, coordinating with the outsourced provider as necessary.</li><li>Develop and run reports to support plants and other groups within the organization</li><li>Assist with internal and external payroll audits, ensuring all records provided by the outsourced provider are accurate and up to date.</li><li>Maintain and update internal timekeeping systems, ensuring data integrity and system efficiency, and coordinate with ADP for payroll system updates.</li><li>Identify opportunities for process improvements within payroll and timekeeping operations and implement changes to enhance efficiency and accuracy.</li><li>Support payroll-related projects, including system upgrades, policy changes, and process optimization initiatives.</li><li>Assist with US payroll processes and operations that overlap across North America.</li><li>Provide training and support to employees and managers on payroll and timekeeping processes and systems.</li><li>Create and deliver training as necessary</li><li>May be required to perform other related duties as assigned</li></ul>Requirements:<ul><li>Bachelor’s degree in Accounting, Finance, Human Resources, or related field, or equivalent of 5+ years’ of multi-province payroll experience, including taxes and garnishments, pay calculations, multi-state taxation rules, wage and hour laws and functional payroll processing.</li><li>Experience with ADP Canada preferred.</li><li>Strong understanding of payroll compliance regulations and legislation.</li><li>Strong analytical and problem-solving skills.</li><li>Strong customer service and communication skills, with an ability to effectively coordinate with outsourced payroll provider.</li><li>Experience in a manufacturing environment preferred.</li><li>Strong organizational, prioritization and time management skills.</li><li>Strong attention to detail.</li><li>Outsourcing experience preferred.</li><li>Trustworthy with attention to confidentiality.</li><li>Solid interpersonal, verbal and written communication skills.</li><li>Proficient in Microsoft Word, Excel, Outlook.</li><li>Solid project coordination skills.</li><li>Familiarity with accounting principles.</li><li>Ability to work independently and in a team environment.</li><li>May be required to lift, carry, push or pull up to and including 25 pounds.</li><li>Minimal travel required (0 – 10 days per year).</li><li>Work environment is typical of an office setting.</li></ul>Please Keep in Mind If you do not meet 100% of these requirements, we at JM still want to hear from you. So, if you are interested in the role, we encourage you to apply so we can learn how your skills and talents can contribute to our team.Why Johns Manville&nbsp; Johns Manville is a proud member of the Berkshire Hathaway family of companies, serving customers in more than 80 countries, supplying innovative products to the construction, aerospace, automotive, filtration and energy industries. With a more than 160-year legacy, we understand that our story continues to grow only with the right people saying, thinking and doing the right things. Make your story our story. Diversity &amp; Inclusion Johns Manville believes diversity and inclusion in our workplace is critical for the long-term success of our company. We are committed to retaining, developing and attracting a diverse workforce that fosters an inclusive work environment in which all employees are treated with dignity and respect. This is the right thing to do for our employees, our company and our communities. Our D&amp;I council is composed of employees from locations across North American &amp; Europe who meet regularly and work to promote and foster an environment of inclusion. Born from our D&amp;I council is our network of employee resource groups (ERGs) that are focused on supporting diverse communities in the workplace. Review more about our diversity &amp; inclusion initiatives on JM’s Career page.

Johns Manville

Payroll and Time Administrator

10-Oct-2024<h4>Senior Research Portfolio Administrator</h4>Harvard Medical School 67000BRJob SummaryThe mission of the Department of Genetics at the Harvard Medical School encompasses research and education while serving as a focal point for drawing together and integrating basic and clinical genetic efforts conducted across the University, the School, and HMS-affiliated hospitals. The scope of the work conducted includes but is not limited to human genetics of both single gene disorders and complex traits, development of genomic technology, cancer biology, developmental biology, signal transduction, cell biological problems, stem cell biology, computational genetics, immunology, synthetic biology, epigenetics, evolutionary biology, and plant biology. The Department is strongly committed to supporting its current community of faculty, postdoctoral fellows, and graduate students, securing the best up-and-coming scientists, and setting its sights on future research opportunities. Research Portfolio Administration is integral to the department's success. Research Portfolio Administrators oversee the administration, management, and reporting of research funds devoted to innovative genetic studies to unravel human biology's complexities. They coordinate grant proposals, manage budgets, ensure compliance with funding guidelines, and foster collaborative relationships with principal investigators, postdoctoral researchers, and graduate students. They are vital in advancing groundbreaking genetics research with the highly regarded faculty in a collaborative environment that offers a unique opportunity to develop and hone critical thinking, financial analysis, and communication skills while supporting the academic mission of Harvard Medical School. &nbsp;Position DescriptionAreas of accountability in Research Portfolio Administration within Genetics include but are not limited to: Pre-Award responsibilities:<ul><li>Managing the application process with researchers, subrecipient institutions, and other administrators to meet internal and external deadlines.</li><li>Working with PIs to prepare and submit grant applications for basic and clinical research (if applicable), ensuring that all sponsor guidelines are met.</li><li>Advising researchers on funding opportunity requirements and fiscal, administrative, and compliance policies and procedures.</li><li>Preparation of project-specific budgets, including proper application of F&amp;A costs.</li><li>Entering proposals into Harvard’s system of record (GMAS) and sponsor portals (e.g., ASSIST, Grants.gov Workspace, Research.gov, Proposal Central) and routing to ORA for institutional review, authorization, and submission.</li><li>Drafting timely responses to Just-In-Time requests, including revised budgets, current and pending support, and compliance approvals (e.g., IRB, IACUC) information.</li></ul> Post-Award responsibilities:<ul><li>Daily monitoring of grants and contracts for PIs assigned to a department portfolio.</li><li>Serving as the principal source of information on complex fiscal policies and procedures, including federal funding regulations, and advising faculty and staff on existing options or alternatives.</li><li>Post-award management with a high degree of complexity; manages portfolio, including program projects, philanthropic gifts, and various domestic and international sub-agreements from federal and non-federal funding sources, ensuring compliance with federal and university cost principles.</li><li>Understanding and applying award terms and conditions, regularly reviewing study progress, and generating accurate and timely invoices to sponsors.</li><li>Monitoring sponsored award expenditures to ensure that expenses are properly charged and reimbursed, according to award terms and conditions and within budget limits and timelines.</li><li>Managing oversight of subrecipients, including ongoing monitoring of spending and of special terms and conditions.</li><li>Preparing financial projection reports to analyze spending patterns and rates. Notifying PIs about funding shortfalls and planning for contingencies.</li><li>Reviewing and approving payments, including vendor invoices, individual reimbursements, and other accounts payables and receivables up to $25k.</li><li>Submitting timely payroll changes for faculty and staff.</li><li>Maintaining accurate records of personnel effort and corresponding salary charges to sponsored awards and assisting faculty and staff with quarterly and annual effort certifications.</li><li>Preparing progress reports and prior approval requests and routing them for institutional review, authorization, and submission to sponsors.</li><li>Interpret and administer university guidelines and sponsored research regulations; provide guidance to faculty about department, university, and sponsored policies.</li><li>Working with OSP to close out sponsored projects per award requirements.</li></ul> If you have a passion for genetics research, a desire to lend your exceptional organizational skills, and a knack for financial management toward improving human health, we invite you to join our team! Take this unique opportunity to contribute to unraveling human biology's complexities while developing your skills in a collaborative and supportive environment.Basic QualificationsFive or more years of experience in sponsored research administration or related experience required. Higher education may count toward years of experience. For details regarding department and role-specific Basic Qualifications, visit our department webpage at: <a href="https://genetics.hms.harvard.edu/about-us/departmental-employment-opportunities" target="_blank">https://genetics.hms.harvard.edu/about-us/departmental-employment-oppor…</a> &nbsp;Additional Qualifications and Skills<ul><li>Demonstrated knowledge of federal Uniform Guidance, NIHGPS, NSF PAPPG, and current issues in research administration.</li><li>Experience using ASSIST, eRA Commons, Research.gov, Grants.gov Workspace, and other sponsor systems.</li><li>Proven ability to work collaboratively and independently in managing multiple projects in a fast-paced, deadline-driven environment.</li><li>Must possess excellent written and verbal communication skills.</li><li>Solid computer skills such as proficiency with Microsoft Office; intermediate to advanced Excel skills required.</li><li>Demonstrated knowledge of financial principles, budget management, and financial analysis.</li><li>Experience and working knowledge with clinical trials for the full span of an award preferred (if applicable).</li></ul>Additional InformationThe health of our workforce is a priority for Harvard University. With that in mind, we strongly encourage all employees to be up-to-date on CDC-recommended vaccines. Please note that we are currently conducting a majority of interviews and onboarding remotely and virtually. We appreciate your understanding. The Harvard Medical School is not able to provide visa sponsorship for this position. Not ready to apply? Join our talent community to keep in touch and learn about future opportunities! (<a href="https://www.gem.com" target="_blank">https://www.gem.com</a> ?formID=16341e35-cbc6-4904-88a3-09b35763307e) &nbsp;Work Format DetailsThis is a hybrid position that is based in Massachusetts. Additional details will be discussed during the interview process. All remote work must be performed within one of the Harvard Registered Payroll States, which currently includes Massachusetts, Connecticut, Maine, New Hampshire, Rhode Island, Vermont, Georgia, Illinois, Maryland, New Jersey, New York, Virginia, Washington, and California (CA for exempt positions only). Certain visa types and funding sources may limit work location. Individuals must meet work location sponsorship requirements prior to employment.BenefitsWe invite you to visit Harvard's Total Rewards website (<a href="https://hr.harvard.edu/totalrewards" target="_blank">https://hr.harvard.edu/totalrewards</a>) to learn more about our outstanding benefits package, which may include: <ul><li>Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.</li><li>Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.</li><li> Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.</li><li>Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.</li><li>Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.</li><li>Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.</li><li> Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.</li><li>Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.</li><li> Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.</li></ul>Job FunctionFinance Department Office LocationUSA - MA - Boston Job Code405007 Financial Professional (N) Work FormatHybrid (partially on-site, partially remote) Sub-Unit------------ Salary Grade056DepartmentGeneticsUnion55 - Hvd Union Cler &amp; Tech Workers Time StatusFull-time Pre-Employment ScreeningIdentity Schedule35 hrs. per week | Monday - Friday | 9:00 am - 5:00 pm &nbsp;Commitment to Equity, Diversity, Inclusion, and BelongingWe are committed to cultivating an&nbsp;inclusive workplace culture of faculty, staff, and students with diverse backgrounds, styles, abilities, and motivations. We appreciate and leverage the capabilities, insights, and ideas of all individuals. Harvard Medical School Mission and Community Values&nbsp;&nbsp;&nbsp; <a href="https://hms.harvard.edu/about-hms/campus-culture/mission-community-values-diversity-statement" target="_blank">https://hms.harvard.edu/about-hms/campus-culture/mission-community-valu…</a>EEO StatementWe are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.LinkedIn Recruiter Tag (for internal use only)#LI-WG1

Harvard University FAS Human Resources

Senior Research Portfolio Administrator

10-Oct-2024<h4>Administrative Coordinator II</h4>Faculty of Arts and Sciences 66970BRJob SummaryReporting to the Department of Psychology’s Director of Administration and Operations (DAO), the Administrative Coordinator II is an integral member of the Department of Psychology, handling logistical, financial, and administrative tasks to ensure smooth and efficient daily operations. Works independently with minimal supervision in a work environment of multiple and conflicting priorities; anticipates and resolves problems and updates supervisor on status of projects.Position Description<ul><li>Provides high-level administrative support for the Director of Administration and Operations, Department Chair, and/or Director of Graduate Studies.</li><li>Serves as principal contact and source of information for customers of the department, including faculty, researchers, students, staff, and external customers. Advises on university/departmental policy, directing requests to other offices as needed.</li><li>Supports faculty reviews and searches by working closely with DAO, Chair, and faculty committees to draft/write correspondence, follow-up on action items, provide data collection, analysis, reporting, and preparation of dossiers.</li><li>Coordinates complex travel arrangements, including preparing itineraries, scheduling hotels, airlines, car services, meal reservations, etc. Ensures that all travel arrangements are made in accordance with Harvard University guidelines and grant policies.</li><li>Coordinates departmental, faculty search, visiting committee, and/or grad student events. Serves as liaison with caterers, tech support, etc. throughout planning and execution of the event.</li><li>Composes, prepares, and edits correspondence and communications (e.g., email, letters, reports, etc.) in a timely fashion, with accuracy, and in a tone and style consistent with faculty and supervisor preferences.</li><li>Facilitates research and/or teaching appointments for non-ladder faculty, researchers, TFs, and TAs. Drafts job ads and appointment letters, prepares appointments, assists with visas and I-9s, oversees payroll, and runs reports as needed.</li><li>May coordinate departmental course catalog, liaising with the Registrar, Building Operations, and others to ensure available classrooms for courses and sections. Adds/updates/edits Psychology course listings.</li><li>Develops and maintains systems and procedures to manage all records, reference materials, and commitments, including paper files, SharePoint, and other systems. Creates systematic process for tracking correspondence and status of requests and responses.</li><li>Prepares and monitors the processing of expense reimbursements and honoraria in a timely and accurate manner and in accordance with university guidelines and platforms.</li><li>Contributes to unit goals by accomplishing related duties as required.</li></ul>Basic Qualifications5 years of administrative experience. Education may count toward experience.Additional Qualifications and SkillsCollege background plus 5 or more years of related experience in higher education preferred. Ability to work independently with minimal supervision. Ability to handle complex and confidential information with discretion. Excellent organizational skills with ability to prioritize work in an environment with multiple and conflicting interests. Proven project and/or program management skills. Excellent interpersonal and communication skills. Strong computer competency, including MS Outlook, Word, and Excel, as well as the ability to learn new technology quickly. Capacity to adjust to shifting priorities and work on multiple tasks simultaneously. Strong organizational skills; accuracy and attention to detail essential. Excellent written and verbal communication skills. Must be able to work independently and as part of a team.Additional InformationThis is a one-year term position with renewal dependent upon continuation of funding.A minimum of 3 days per week onsite in Cambridge, MA is required for this hybrid position, along with flexibility to come in as needed for additional meetings.Work Format DetailsThis is a hybrid position that is based in Massachusetts. Additional details will be discussed during the interview process. All remote work must be performed within one of the Harvard Registered Payroll States, which currently includes Massachusetts, Connecticut, Maine, New Hampshire, Rhode Island, Vermont, Georgia, Illinois, Maryland, New Jersey, New York, Virginia, Washington, and California (CA for exempt positions only). Certain visa types and funding sources may limit work location. Individuals must meet work location sponsorship requirements prior to employment.BenefitsWe invite you to visit Harvard's Total Rewards website (<a href="https://hr.harvard.edu/totalrewards" target="_blank">https://hr.harvard.edu/totalrewards</a>) to learn more about our outstanding benefits package, which may include: <ul><li>Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.</li><li>Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.</li><li> Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.</li><li>Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.</li><li>Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.</li><li>Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.</li><li> Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.</li><li>Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.</li><li> Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.</li></ul>Job FunctionGeneral Administration Department Office LocationUSA - MA - Cambridge Job Code403040 Coordinator II Work FormatHybrid (partially on-site, partially remote) Sub-UnitSocial Sciences Salary Grade055DepartmentPsychologyUnion55 - Hvd Union Cler &amp; Tech Workers Time StatusFull-time Pre-Employment ScreeningIdentity Commitment to Equity, Diversity, Inclusion, and BelongingHarvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.EEO StatementWe are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.LinkedIn Recruiter Tag (for internal use only)#LI-JB1

Administrative Coordinator II

<h4>Introduction</h4> The State of Connecticut, Department of Public Health is hiring! The State of Connecticut, Department of Public Health (DPH) is seeking a current DPH employee to take the next step in their career and join our team as an Assistant Chief of Fiscal/Administrative Services. Collaborating with the Agency's Chief Operating Officer, this role will lead support functions across the Department of Public Health. These functions encompass: Procurement, Accounts Payable, Accounts Receivable, Asset Management, Customer Services, Payroll, and State and Federal Accounting. See below for additional information on this great opportunity! POSITION HIGHLIGHTS: <ul><li>Work Schedule: Typically Monday - Friday</li><li>Work Hours: Full-time, First Shift, 40 hours per week</li><li>Location: 410 Capitol Avenue, Hartford, CT</li></ul> A hybrid position may be considered, but preference is to be in office most days. WHAT YOU'LL BE DOING: <ul><li>Overseeing the management of the day-to-day operations.</li><li>Adhering to state and federal laws, regulations and statutes in managing state and federal funds.</li><li>Serving as liaison internally and externally to successfully implement new programs, funding or other initiatives.</li><li>Being familiar with data systems to prepare audience-specific fiscal and statistical analysis including spending trends.</li><li>Managing staff including review of practices and procedures to identify opportunities to create business and operational efficiencies.</li></ul> MORE ABOUT THE AGENCY AND FACILITIES: The Mission of the Department of Public Health (DPH) is to protect and improve the health and safety of the people of Connecticut by: <ul><li>Assuring the conditions in which people can be healthy</li><li>Preventing disease, injury, and disability</li><li>Promoting the equal enjoyment of the highest attainable standard of health, which is a human right and a priority of the state.</li></ul> DPH accomplishes this through the implementation of its Strategic Plan which outlines the actions that DPH is taking to accomplish its Mission. <h4>Selection Plan</h4> In order to be considered for this job opening you must be a current State of CT employee of the agency listed above for at least six (6) months of full-time service or full-time equivalent service, absent any applicable collective bargaining language, and meet the Minimum Qualifications as listed on the job opening. You must specify your qualifications on your application. To Apply: <ul><li>In order to be considered for this job opening, you must meet the Minimum Qualifications as listed on the job opening. The minimum experience and training requirements must be met by the close date on the job opening, unless otherwise specified.</li><li>In order to receive educational credits toward qualification for this job posting, the institution must be accredited. If the institution of higher learning is located outside of the U.S., you are responsible for providing documentation from a recognized USA accrediting service which specializes in determining foreign education equivalencies to the recruiter listed on this job posting. </li><li>You must specify your qualifications on your application. You will be unable to make revisions once you submit your application for this posting to the JobAps system.</li><li>In order to comply with Public Act 21-69, the State of Connecticut is no longer asking for resumes during the initial application process.</li><li>All application materials must be received by the recruiting agency by the time specified on the job opening for the position for which you are applying. Late applications may not be submitted and will not be considered. Exceptions are rare and limited to documented events that incapacitate a candidate during the entire duration of the job posting time period. It is the candidate’s obligation and responsibility to request an exception and provide a legally recognized justification to accommodate such exception. Requests should be made to <a href="mailto:DAS.SHRM@ct.gov" target="_blank">DAS.SHRM@ct.gov</a>.</li><li>This position will be filled in accordance with contractual language, reemployment, SEBAC, transfer, promotion and merit employment rules.</li></ul> Important Next Step Information for After You Apply: <ul><li>Although applicants will receive correspondence via email and/or phone, as a backup they are also encouraged to sign on to their Personal Status Board on a daily basis to monitor their status, view all emailed notices and complete tasks required in the recruitment process.</li><li>This posting may require completion of additional referral questions (RQs). You can access these RQs via an email that will be sent to you after the posting's closing date or by visiting your JobAps Personal Status Board (Certification Questionnaires section). Your responses to these RQs must be submitted by the question's expiration date. Please regularly check your email and JobAps Personal Status Board for notifications. Please check your SPAM and/or Junk folders on a daily basis in the event an email provider places auto-notification emails in a user's spam. </li><li>Note: At any point during the recruitment process, applicants may be required to submit additional documentation which support their qualification(s) for this position. These documents may include: a cover letter, resume, transcripts, diplomas, performance reviews, attendance records, supervisory references, licensure, etc., at the discretion of the hiring agency.</li><li>The immediate vacancy is listed above, however, applications to this recruitment may be used for future vacancies in this job class.</li><li>Interviews will be limited to candidates whose experience and training most closely meet the requirements of the position. Read through this helpful link to prepare for your interview.</li><li>Candidates who are offered and accept a position with the State of Connecticut are bound by the State Code of Ethics for Public Officials and State Employees which is available at <a href="http://www.ct.gov/ethics" target="_blank">www.ct.gov/ethics</a>.</li><li>For current state employees, salary calculations are not necessarily comparable from one of the three branches of state government (i.e., Executive, Legislative, Judicial) to the other.</li></ul> Connect With Us: <ul><li>Due to the large volume of applications received, we are unable to provide confirmation of receipt or status during the recruitment process. </li><li>Updates will be available through your JobAps portal account. If you have any questions pertaining to this recruitment please contact Joseph K. Fried at <a href="mailto:Joseph.Fried@ct.gov" target="_blank">Joseph.Fried@ct.gov</a>, 860-924-7053.</li></ul> FOR ASSISTANCE IN APPLYING: Please read or watch our Applicant Tips on How to Apply! <h4>PURPOSE OF JOB CLASS (NATURE OF WORK)</h4> In a state agency this class is accountable for assisting in the administration of the administrative programs and operations of the agency. <h4>EXAMPLES OF DUTIES</h4> <ul><li>Assists in&nbsp; directing staff and operations of fiscal management functions including budget preparation and management, accounting and financial reporting and analysis;</li><li>Assists in coordinating, planning and managing activities;</li><li>Formulates program goals and objectives;</li><li>Develops or assists in development of related policy;</li><li>Reviews fiscal and administrative operations for effectiveness and compliance with statutory requirements and agency policies and procedures;</li><li>Evaluates staff;</li><li>Directs or assists in the direction of budget management function;</li><li>Maintains contacts with and acts as liaison to individuals&nbsp; within and outside of state who might impact on program activities;</li><li>Advises agency head regarding fiscal and administrative matters;</li><li>Assists EDP experts in planning and implementation of financial aspects of EDP systems;</li><li>Utilizes EDP systems for financial records, reports and analyses;</li><li>Prepares programmatic fiscal/administrative analysis and impact statements on proposed regulations and legislation;</li><li>Leads the recruitment and hiring of staff, including outreach, interview and selection;</li><li>May direct support services such as maintenance, duplicating services, switchboard, mailroom, food services, security and housekeeping;</li><li>In a facility or institution may ensure conformance with related standards of JCAH, OSHA, Environmental Protection and other regulatory agencies;</li><li>May direct a program of internal and/or external audit;</li><li>Performs related duties as required. </li></ul> <h4>KNOWLEDGE, SKILL AND ABILITY</h4> <ul><li>Considerable knowledge of <ul><li>and ability to apply management principles and practices;</li><li>and ability to understand and apply relevant state and federal laws, statutes and regulations;</li><li>principles and practices of public administration with special reference to governmental budget management and governmental accounting;</li></ul></li><li>Knowledge of principles and procedures of personnel, payroll, purchasing, grant administration and contract administration;</li><li>Considerable <ul><li>interpersonal skills;</li><li>oral and written communication skills;</li></ul></li><li>Considerable ability in preparation and analysis of financial and statistical reports;</li><li>Ability to utilize EDP systems for financial management.</li></ul> <h4>MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE</h4> Ten (10) years of experience in a combination of fiscal/administrative functions (e.g. accounting, accounts examining, budget management, grants administrative, personnel, payroll, purchasing) at least one (1) of which must be an accounting function.&nbsp; NOTE: See addendum for descriptions of these fiscal/administrative functions. <h4>MINIMUM QUALIFICATIONS - SPECIAL EXPERIENCE</h4> Two (2) years of the General Experience must have been supervising professional level staff. NOTE: For state employees this experience is at the level of a Budget Specialist or Fiscal/Administrative Supervisor. <h4>MINIMUM QUALIFICATIONS - SUBSTITUTIONS ALLOWED</h4> 1. College training may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one-half (1/2) year of experience to a maximum of four (4) years for a Bachelor's degree. 2. A Master's degree in public administration, business administration or accounting may be substituted for one (1) additional year of the General Experience. <h4>PREFERRED QUALIFICATIONS</h4> <ul><li>Experience with the CoreCT Financial module and State Fiscal Policies.</li><li>Experience creating business and operational efficiencies.</li><li>Experience developing financial analysis and reports.</li></ul> <h4>Conclusion</h4> AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities. <h4>ACKNOWLEDGEMENT</h4> As defined by Sec. 5-196 of the Connecticut General Statutes, a job class is a position or group of positions that share general characteristics and are categorized under a single title for administrative purposes.&nbsp; As such, a job class is not meant to be all-inclusive of every task and/or responsibility.

Assistant Chief of Fiscal/Administrative Services(Hybrid)

<h4>Introduction</h4> Are you a current Department of Developmental Services employee&nbsp;looking for a new opportunity where you can truly make an impact?&nbsp;If so, we invite you to read more&nbsp;about this opportunity to&nbsp;become&nbsp;a full-time&nbsp;Secretary 2! The&nbsp;State of Connecticut, Department of Developmental Services (DDS) -&nbsp;South Region - has a full-time, first (1st) shift job opportunity for a&nbsp;Secretary 2&nbsp;in Private Administration Community Companion Homes (CCH) to be based in Wallingford. Position Highlights: <ul><li>8:00 a.m. - 4:30 p.m., Monday through Friday, 40 hour work week</li><li>However, must be flexible to meet the needs of the agency</li></ul> Your role as a&nbsp;Secretary 2 In this role you would be entrusted to independently perform a full range of secretarial functions to support the&nbsp;Private Administration&nbsp;CCHS. To accomplish this, we will have you: <ul><li>Design, organize, and maintain office files and filing systems</li><li>Interact with visitors and provide information to callers both inside and outside the agency</li><li>Arrange and coordinate&nbsp;meetings</li><li>Draft, prepare, format, and/or distribute correspondences</li><li>Assist staff with administrative tasks, including faxing, copying, scanning, sending and receiving mail</li><li>Compile information from a variety of sources (e.g., prepare statistical reports, charts, graphs)</li><li>Write minutes and/or take notes of meetings</li><li>Make travel arrangements</li><li>Prepare expense reports (e.g., orders, requisitions, invoices)</li><li>Order office supplies and maintain inventory</li><li>Support the overall office operations</li></ul> What’s In It For You: Visit our&nbsp;new&nbsp;State Employee Benefits Overview&nbsp;page! <ul><li>To work for a Forbes top company: ‘Forbes’&nbsp;State of Connecticut Ranked One of the Best Employers of 2023&nbsp;- State of CT Receives National Recognition for Offering Job Growth, Competitive Benefits, and Flexible Schedule;</li><li>Professional growth and paid professional development opportunities.</li><li>A healthy&nbsp;work-life balance&nbsp;to all employees.</li><li>State of Connecticut is an eligible Public Service Loan Forgiveness employer, meaning you may be eligible to have qualifying student loan forgiveness after 10 years of service. Click&nbsp;here&nbsp;for more information.</li></ul> We hope you take this opportunity to continue your career and make an impaCT! <h4>Selection Plan</h4> In order to be considered for this job opening you must be a current State of CT employee of the agency listed above&nbsp;for at least six (6) months of full-time service or full-time equivalent service, absent any applicable collective bargaining language, and meet the Minimum Qualifications as listed on the job opening.&nbsp; You must specify your qualifications on your application.&nbsp; For Assistance in Applying: Please&nbsp;read&nbsp;or&nbsp;watch&nbsp;our&nbsp;Applicant Tips on How to Apply! Application Process: This position will be filled in accordance with contractual language, reemployment, SEBAC, transfer, promotion and merit employment rules.&nbsp; In order to comply with Public Act 21-69, the State of Connecticut is no longer asking for resumes during the initial application process. In order to be considered for this job opening, you must meet the minimum qualifications as listed on the job opening. You must specify your qualifications on your application. The minimum experience and training requirements must be met by the close date, unless otherwise specified. The immediate vacancy is listed above, however, applications to this recruitment may be used for future vacancies in this job class. All application materials must be received by the recruiting agency by the time specified on the job opening for the position for which you are applying. Late applications may not be submitted and will not be considered. Exceptions are rare and limited to documented events that incapacitate a candidate during the entire duration of the job posting time period. It is the candidate’s obligation and responsibility to request an exception and provide a legally recognized justification to accommodate such exception. Requests should be made to&nbsp;<a href="mailto:DAS.SHRM@ct.gov" target="_blank">DAS.SHRM@ct.gov</a>. Please ensure that your application is complete. You will be unable to make revisions once you officially submit your application to the state of Connecticut. Selection Process: This posting may require completion of additional referral questions (RQs) which will be sent to you via email after the closing date. The email notification will include an expiration date by which you must submit (Finish) your responses. Please regularly check your email for notifications. Please check your SPAM and/or Junk folders, as emails could end up there in error. During the recruitment process, applicants may be required to submit additional documentation supporting their qualification(s) for this position. These documents may include performance reviews, supervisory references, college transcripts, licensure, etc. at the discretion of the agency. For current state employees, salary calculations are not necessarily comparable from one of the three branches of state government (i.e., Executive, Legislative, Judicial) to the other. Read through this helpful link to&nbsp;prepare for your interview. Contact Information: If you require an accommodation to participate fully and fairly under the provisions of the Americans with Disabilities Act (ADA), please contact Edward Magnano, EEO Manager at (860) 418-6148 or (<a href="mailto:Edward.Magnano@ct.gov" target="_blank">Edward.Magnano@ct.gov</a>) Due to the large volume of applications received, we are unable to provide confirmation of receipt or status during the recruitment process.&nbsp; Should you have any questions pertaining to this recruitment, please contact Ethan Ives at&nbsp;<a href="mailto:Ethan.Ives@ct.gov" target="_blank">Ethan.Ives@ct.gov</a>. <h4>PURPOSE OF JOB CLASS (NATURE OF WORK)</h4> In a state agency this class is accountable for independently performing a full range of secretarial support functions requiring an understanding of organizational policies and procedures. <h4>EXAMPLES OF DUTIES</h4> Performs a variety of secretarial duties as described in the following areas: <ul><li>TYPING: <ul><li>Using computers, tablets, and other electronic equipment, formats and types a full range of correspondence, reports, bills, drafts, etc. from rough draft, transcription, dictated notes, etc.;</li><li>Proofreads for content;</li><li>Edits using knowledge of grammar, punctuation and spelling.</li></ul></li><li>FILING: <ul><li>Designs office filing systems;</li><li>Organizes and maintains files (including confidential files);</li><li>Maintains, updates and reviews reference materials and manuals.</li></ul></li><li>CORRESPONDENCE: <ul><li>Composes complex letters and/or memoranda, etc. (e.g., explaining department&nbsp;practices/policies) for own or supervisor's signature.</li></ul></li><li>REPORT WRITING: <ul><li>Compiles information from a variety of sources and prepares narrative or statistical&nbsp;reports, exercising judgment in the selection of items to be included.</li></ul></li><li>INTERPERSONAL: <ul><li>Greets and directs visitors;</li><li>Answers phones and screens incoming calls;</li><li>Provides advice to callers regarding policy and procedures (e.g., citing a regulation to&nbsp;solve a specific problem);</li><li>Coordinates with others both within and outside of the organization on a variety of non-routine matters.</li></ul></li><li>PROCESSING: <ul><li>Screens letters, memos, reports and other materials to determine action required;</li><li>May make recommendations to the supervisor.</li></ul></li><li>SECRETARY: <ul><li>Arranges and coordinates meetings (including space and equipment);</li><li>Researches, assembles and coordinates meeting materials (e.g., charts, graphs,&nbsp;reports);</li><li>Writes minutes of meetings, lectures, conferences, etc. from rough draft;</li><li>Takes notes and/or meeting&nbsp;minutes;</li><li>Prepares expense accounts;</li><li>Makes travel arrangements.</li></ul></li><li>OFFICE MANAGEMENT: <ul><li>Maintains an inventory of supplies and equipment;</li><li>Orders supplies when necessary;</li><li>Completes, processes and maintains paperwork for purchasing (e.g., orders,&nbsp;requisitions, invoices, etc.);</li><li>Maintains time and attendance records;</li><li>Assists in preparing and monitoring the office budget (e.g., compiles figures, reviews&nbsp;statistical reports, verifies expense items);</li><li>Designs and initiates new forms and procedures to facilitate workflow;</li></ul></li></ul> Performs related duties as required. <h4>KNOWLEDGE, SKILL AND ABILITY</h4> <ul><li>Considerable knowledge of <ul><li>office systems and procedures;</li><li>proper grammar, punctuation and spelling;</li></ul></li><li>Knowledge of <ul><li>business communications;</li><li>department's/unit's policies and procedures;</li><li>business math;</li></ul></li><li>Skills; <ul><li>interpersonal skills;</li><li>oral and written communication skills;</li></ul></li><li>Ability to <ul><li>schedule and prioritize office workflow;</li><li>operate office equipment which includes computers, tablets, and other&nbsp;electronic equipment;</li><li>operate office suite software;</li><li>take notes (shorthand, speedwriting or other method acceptable to the supervisor).</li></ul></li></ul> <h4>MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE</h4> Three (3) years of experience above the routine clerk level in office support or secretarial work. <h4>MINIMUM QUALIFICATIONS - SPECIAL EXPERIENCE</h4> One (1) year of the General Experience must have been as a Secretary 1 or its equivalent. <h4>MINIMUM QUALIFICATIONS - SUBSTITUTIONS ALLOWED</h4> College training in the secretarial sciences may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one-half (1/2) year of experience to a maximum of two (2) years. <h4>PREFERRED QUALIFICATIONS</h4> <ul><li>Clerical experience in a setting that provides services for individuals with Developmental and Intellectual Disabilities</li><li>Experience demonstrating written and verbal communication</li><li>Experience with telephone and reception etiquette</li><li>Experience with attention to detail, accuracy, and proofreading</li><li>Experience using Microsoft Office, including Excel, Outlook, Teams, and Word</li><li>Experience with database systems including elicensing&nbsp;</li><li>Experience with customer service, front desk reception duties, and office management</li><li>Experience taking initiative and demonstrating problem-solving</li><li>Experience with conducting state and federal background checks</li><li>Experience with the Community Companion Home (CCH) division and licensing requirements</li><li>Experience preparing announcements, agendas, minutes, creating forms, managing data, developing spreadsheets, and creating recruitment material</li></ul> <h4>Conclusion</h4> AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.

252 Administrative Jobs