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29-Jul-2024<h4>Sr. Foundations Administrator</h4>Harvard Graduate School of Education 66370BRJob SummaryThe Sr. Foundations Administrator at the Harvard Graduate School of Education (HGSE) is a multifaceted role crucial for the success of Ed.M. Programs. The role serves as a key leader in the planning and delivery of foundational courses, serving as a liaison between various stakeholders, and ensuring smooth operations throughout the academic year. The role plays a pivotal role in ensuring the seamless delivery of foundational courses, fostering collaboration among stakeholders, and contributing to the continuous improvement of the Ed.M. Programs at HGSE. They must rely on a combination of knowledge and experience, independent judgment, and skillful collaboration to orchestrate the various parts of the school necessary to meet goals during the fast-paced summer program and throughout the academic year.Position DescriptionThis role is responsible for the following:1.&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Strategic Project Management: The role leads the creation of project timelines and determines how to revise them; leads and facilitates meetings; and facilitates collaboration among different departments and stakeholders involved in Foundations activities. The FA must also know which stakeholders to involve in each endeavor and navigate accordingly.2.&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Policy Management: The role develops, updates, and organizes resources and policy documents related to Foundations courses, ensuring consistency and clarity across internal and external communications.&nbsp;3.&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Hiring and Recruitment: Collaborating with faculty, the role manages the recruitment and hiring processes for Teaching Fellows who assist in Foundations courses.4.&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Manage Academic Operations and Support: The role represents Foundations in academic support meetings and determines remedies for potential and emergent issues. Tracks students' academic progress in Foundations, taking appropriate action as needed. Handles student inquiries and appeals and ensures compliance with academic requirements, collaborating with appropriate stakeholders.5.&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Communication Management: The role represents Foundations to various audiences, both internally and externally, and contributes to reports for stakeholders. Coordinates event logistics for Foundations-related activities. Serves as the primary point of contact for prospective and current students, faculty, staff, and teaching fellows regarding the administration of the Foundations experiences. Ensures consistency of information regarding Foundations across all internal- and external-facing communications.6.&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Financial Management: Responsibilities include managing budgets, processing expenses, and serving as a purchasing agent for the program's operating expenses.7.&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Assessment and Improvement: The role supports assessment efforts to evaluate the quality and effectiveness of the Foundations program delivery, identifying areas for improvement.Basic QualificationsBA or equivalent work experience required.&nbsp;Three or more years of experience in supporting faculty, staff, and students in an educational environment&nbsp;Any applicant wishing to be considered must supply a cover letter in addition to their resumeAdditional Qualifications and Skills•&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Interest and skill in leading cross-departmental collaboration or coordination toward common educational goals•&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Strong organizational, technical, interpersonal, and communication skills•&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Attention to detail with a proven ability to take initiative and accurately manage multiple projects independently and simultaneously•&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Interest in and commitment to equity-centered practices in education•&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Forward thinker, highly collaborative, with a can-do attitude; enjoys creating systems and clarity in complex, novel situations•&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Experience working with academic faculty and students in a higher education setting•&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Familiarity with frameworks or activities that support adult student success and advance equity in higher education contextsWorking ConditionsHGSE is currently developing dynamic workplace models which will actively support a combination of on-campus and remote work (within a state in which Harvard is registered to do business) where business and operational needs allow. You and your manager will discuss the best schedule based on your role and operational need. If your role allows for remote work, please note that all remote work must be performed within a state in which Harvard is registered to do business (CA (Only Exempt), CT, GA, IL, MA, MD, ME, NH, NJ, NY, RI, VA, VT, and WA). Please also note that Harvard will withhold each applicable state’s required tax and other withholdings from your paycheck for the time you work there. The health of our workforce is a priority for Harvard University. With that in mind, we strongly encourage all employees to be up-to-date on CDC-recommended vaccines. We regret that the Harvard Graduate School of Education does not provide Visa sponsorshipAdditional Information &nbsp;&nbsp; Work Format DetailsThis is a hybrid position that is based in Massachusetts. Additional details will be discussed during the interview process. All remote work must be performed within one of the Harvard Registered Payroll States, which currently includes Massachusetts, Connecticut, Maine, New Hampshire, Rhode Island, Vermont, Georgia, Illinois, Maryland, New Jersey, New York, Virginia, Washington, and California (CA for exempt positions only). Certain visa types and funding sources may limit work location. Individuals must meet work location sponsorship requirements prior to employment.About UsHGSE Human Resources values diversity in all forms and believes that each employee brings a set of diverse experiences and identities to the workplace that makes us stronger, encourages innovation, and enhances our collective contributions.&nbsp; We continue to develop and support a workforce that reflects the diversity of those we serve; fosters an environment that allows everyone to belong and to bring their best self to work; and creates the conditions that empower employees to contribute their full potential to advancing the work of the school. We do this by: &nbsp;&nbsp;&nbsp; Hiring and retaining staff reflecting the diversity of those we serve &nbsp;&nbsp;&nbsp; Providing employees opportunities to learn, grow, and be challenged &nbsp;&nbsp;&nbsp; Reviewing and ensuring fairness and equity in HR practices and policies including but not limited to hiring, promotion, and compensation &nbsp;&nbsp;&nbsp; Developing strong relationships and partnerships internal and external to our community to advance diversity and inclusion &nbsp;&nbsp;&nbsp; Communicating transparently and respectfully; and &nbsp;&nbsp;&nbsp; Fostering an inclusive, respectful, and professional work environment About the Harvard Graduate School of Education Many choose to work at the Harvard Graduate School of Education because they believe in our mission and are excited by our vision for the future. We have a reputation as a great place to work, for our excellent leadership, and we are a strong community that values diversity. For more information about HGSE, its programs, research, and faculty, please visit: <a href="http://www.gse.harvard.edu" target="_blank">www.gse.harvard.edu</a> &nbsp;BenefitsWe invite you to visit Harvard's Total Rewards website (<a href="https://hr.harvard.edu/totalrewards" target="_blank">https://hr.harvard.edu/totalrewards</a>) to learn more about our outstanding benefits package, which may include: <ul><li>Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.</li><li>Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.</li><li> Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.</li><li>Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.</li><li>Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.</li><li>Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.</li><li> Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.</li><li>Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.</li><li> Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.</li></ul>Job FunctionGeneral Administration Department Office LocationUSA - MA - Cambridge Job Code405012 Admin Professional (N) Work FormatHybrid (partially on-site, partially remote) Sub-Unit------------ Salary Grade056DepartmentDegree programs - mastersUnion55 - Hvd Union Cler &amp; Tech Workers Time StatusFull-time Pre-Employment ScreeningIdentity Commitment to Equity, Diversity, Inclusion, and BelongingHarvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.EEO StatementWe are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.LinkedIn Recruiter Tag (for internal use only)#LI-LM1

Harvard University FAS Human Resources

Sr. Foundations Administrator

26-Jul-2024<h4>Department Administrator</h4>Faculty of Arts and Sciences 66449BRJob SummaryThe Department Administrator for the Department of Philosophy serves as the administrative, financial, programmatic, facility, and human resources director for a complex and expanding department that supports significant student activities and academic collaborations, as well as provides oversight for the management of the departmental Robbins Library. This position reports to the Administrative Dean for the Arts &amp; Humanities Division, with a dotted line to the chair of the department. This position also works closely with department leadership including the Director of Graduate Studies, Director and Associate Director of Undergraduate Studies, and Program Director for the joint FAS/SEAS Embedded EthiCS program to implement and/or administer academic programs and related activities, and supervises a team of 4 FTEs.Position DescriptionAdvisor to Chair: Counsel/advise the Chair of the Department of Philosophy on&nbsp;policies and procedures related to teaching faculty on academic and&nbsp;administrative policies, and&nbsp;serve as primary source of policy information for faculty and staff.&nbsp;Coordinate faculty searches and tenure reviews.&nbsp;In consultation with chair, prepare faculty meeting agenda, and prepare&nbsp;reports, interpret, analyze and present data and recommendations for&nbsp;the Chair and the department. Attend, write minutes, and execute&nbsp;follow-ups from faculty meetings; lead miscellaneous tasks, such as&nbsp;responding to surveys and provide data and support for the chair and&nbsp;other faculty members as needed.Departmental Management: Create and administer departmental administrative systems, practices, policies and procedures that span and satisfy the requirements of FAS.Divisional Support: Serve as the senior administrative contact for Philosophy for answering inquiries, complaints, and/or resolving problems for faculty, students, and staff across Harvard; serve as the liaison with the academic and administrative deans offices, as well as GSAS, the Undergraduate Dean's Office, IT and Education Support Services, the International Office, payroll, finance, human resources, the Office for Physical Resources and Planning, and others concerning teaching/faculty appointments, finance, and general administrative management.Financial: Oversee and be fully accountable for all financial operations, including setting and managing budgets, forecasting expenditures, and approving purchases, faculty and student reimbursements, and honoraria.&nbsp;Holds fiduciary responsibility for the department’s 25+ gift and endowment funds; advises on spending for department-related programs/initiatives and student fellowships; administers department grants; prepares yearly budgets and spending forecasts; approves all department payments and responsible for resolving discrepancy, and&nbsp;serves as point-of-contact for all financial and operational policies and procedures for the department.Faculty Affairs: Oversees all procedures related to faculty searches, promotions, and coordination of faculty and teaching appointments, including working with Faculty Affairs, and the Harvard International Office, as necessary.Human Resources: Responsible for the strategic recruitment, hiring, training, performance management and professional development of 4 FTES, TAs/TFs/RAs and student workers, and other employees from time to time.&nbsp;Events Planning: Oversees staff who plans, coordinates the logistics for, and oversees all conferences and other special events organized on behalf of the faculty.Basic Qualifications<ul><li>Bachelor’s degree, or equivalent combination of relevant education and experience required.&nbsp;</li><li>Five or more years of progressively responsible administrative and managerial experience, preferably in higher education.</li></ul>Additional Qualifications and Skills<ul><li>Strong quantitative, analytical and supervisory capability.</li><li>Effective interpersonal and written communication skills and ability to work with all constituents with tact and discretion.</li><li>Ability to balance shifting priorities and to work independently without supervision.</li></ul>Additional InformationWe regret that we will not be able to provide visa sponsorship for this position. All formal written offers will be made by FAS Human Resources. &nbsp;Work Format DetailsThis is a hybrid position that is based in Massachusetts. Additional details will be discussed during the interview process. All remote work must be performed within one of the Harvard Registered Payroll States, which currently includes Massachusetts, Connecticut, Maine, New Hampshire, Rhode Island, Vermont, Georgia, Illinois, Maryland, New Jersey, New York, Virginia, Washington, and California (CA for exempt positions only). Certain visa types and funding sources may limit work location. Individuals must meet work location sponsorship requirements prior to employment.BenefitsWe invite you to visit Harvard's Total Rewards website (<a href="https://hr.harvard.edu/totalrewards" target="_blank">https://hr.harvard.edu/totalrewards</a>) to learn more about our outstanding benefits package, which may include: <ul><li>Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.</li><li>Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.</li><li> Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.</li><li>Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.</li><li>Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.</li><li>Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.</li><li> Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.</li><li>Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.</li><li> Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.</li></ul>Job FunctionGeneral Administration Department Office LocationUSA - MA - Cambridge Job Code359057 Admin Dept/Program Admin Work FormatHybrid (partially on-site, partially remote) Sub-UnitArts and Humanities Salary Grade057DepartmentPhilosophyUnion00 - Non Union, Exempt or Temporary Time StatusFull-time Pre-Employment ScreeningCredit, Criminal, Education, IdentityCommitment to Equity, Diversity, Inclusion, and BelongingHarvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.EEO StatementWe are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.LinkedIn Recruiter Tag (for internal use only)#LI-JB1

Department Administrator

ABOUT ROCKET LABRocket Lab is a global leader in launch and space systems. The rockets and satellites we build and launch enable some of the most ambitious and vital space missions globally, supporting scientific exploration, Earth observation and missions to combat climate change, national security, and exciting new technology demonstrations. Our Electron rocket has provided reliable access to orbit since 2018, becoming one of the most frequently launched rockets in the world. Neutron will be our next rocket on the launch pad, an advanced 13-tonne payload class, reusable rocket to launch the mega constellations of the future. Our space systems business includes our extensive line of satellites and components that have enabled more than 1,700 missions including the James Webb Space Telescope, NASA Psyche Mission, Artemis I, Mars Ingenuity helicopter, and more. &nbsp;Join our pioneering team and launch your career to new heights!NEUTRON&nbsp;Neutron is a medium lift launch vehicle capable of delivering the mega constellations of tomorrow, high assurance payloads, and human spaceflight. As a highly reusable launch platform, Neutron will deliver a highly cost-effective and reliable launch solution leveraging Rocket Lab’s proven execution history with the Electron program. If you’re interested in joining a high performing team, pushing the boundaries with a clean sheet development of re-usable liquid launch vehicle, this is your opportunity!&nbsp;TEAMCENTER / NX ADMINSTRATOR&nbsp;Based out of Rocket Lab's headquarters in Long Beach, CA the Teamcenter / NX Administrator is responsible for driving constant improvement in design processes for the Neutron program. You will work within the Neutron development team in the US and support the design organizations across both the US and New Zealand offices.&nbsp;While your primary function is to drive and improve design tools through activities such as implementing standardized parts, BOM &amp; drawing templates, alternate parts solutions, developing workflows and automations as well as user support, you will also assist directly with surge design support for critical Neutron milestones.&nbsp;WHAT YOU’LL GET TO DO:&nbsp;<ul><li>Drive as well as contribute to improvements in PLM processes and the resulting changes in NX and supported CAD systems.&nbsp;</li><li>Work with users to develop/update tool customizations to improve efficiency.&nbsp;</li><li>Drive the development and maintenance of common parts and features. </li><li>Create design tools and automations to streamline the process from new idea to released rocket designs hitting the shop floor&nbsp;&nbsp;</li><li>Create&nbsp;and manage&nbsp;templates and&nbsp;best practices&nbsp;to maintain&nbsp;consistency and high quality across all Neutron design&nbsp;teams&nbsp;&nbsp;</li><li>Embed with the Neutron design teams to understand pain points and provide solutions to&nbsp;CAD, drawing, design automation and PLM needs&nbsp;&nbsp;</li><li>Provide surge design support for the Neutron program&nbsp;&nbsp;</li><li>Provide a robust CAD operating environment through promptly responding to user requests for support.&nbsp;</li><li>Administer and support user access, permissions, and licensing to provide secure access to NX and supported CAD systems.&nbsp;</li><li>Support/Deliver training to new and existing staff.&nbsp;</li><li>Create and maintain documentation for user support processes.&nbsp;</li><li>Develop and deploy proprietary and 3rd party NX and Teamcenter Tools.&nbsp;</li><li>Develop and deploy custom solutions using NX Open.&nbsp;</li></ul>YOU’LL BRING THESE QUALIFICATIONS: &nbsp;&nbsp;<ul><li>Bachelor’s degree in engineering, computer science or other technical degree.&nbsp;&nbsp;</li><li>2+ years of experience with Siemens NX &amp; Teamcenter&nbsp;&nbsp;</li><li>Strong knowledge of&nbsp;CAD modeling and drawing&nbsp;creation&nbsp;&nbsp;</li><li>2+ years of xperience with programming using Python, C++ or similar&nbsp;&nbsp;</li><li>Experience managing version-controlled projects (git, mercurial, or similar)&nbsp;&nbsp;</li><li>Experience putting together UI applications&nbsp;&nbsp;</li></ul>&nbsp;THESE QUALIFICATIONS WOULD BE NICE TO HAVE:&nbsp;&nbsp;<ul><li>Experience with CAM programming for traditional machining processes&nbsp;&nbsp;</li><li>Experience with design for carbon composite structures&nbsp;&nbsp;</li><li>Experience with design and drafting best practices. &nbsp;</li><li>Experience creating automations with NX Open&nbsp;&nbsp;</li></ul>&nbsp;ADDITIONAL REQUIREMENTS&nbsp;&nbsp;<ul><li>Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, and the ability to focus.&nbsp; &nbsp;&nbsp;</li><li>Regularly required to sit, use hands and fingers, operate computer keyboard and controls, and communicate verbally and in writing.&nbsp;&nbsp;&nbsp;</li><li>Must be physically able to commute to buildings&nbsp;&nbsp;</li><li>Occasional exposure to dust, fumes and moderate levels of noise.&nbsp;</li></ul>OTHER:&nbsp;&nbsp;Successful candidates in this role will thrive in ambiguity, and are excited to work in a small, high performing team focused on continued learning and growth. This position is ideal for an experienced, multidisciplinary individual keen to support a complex project from conceptual design through to integration and launch.&nbsp;Level and base salary will be determined on a case-by-case basis and may vary based on the following considerations: job-related knowledge and skills, education, and experience.Base salary is just one component of our total rewards package at Rocket Lab.&nbsp; Employees may also receive company equity and access to a robust benefits package including: top tier medical HMO, PPO &amp; a 100% company-sponsored medical HSA plan option, dental and vision coverage, 3 weeks paid vacation and 5 days sick leave per year, 11 paid holidays per year, flexible spending and dependent care savings accounts, paid parental leave, disability insurance, life insurance, and access to a 401(k) retirement plan with company match. Other perks include: Discounted employee stock purchase program, subsidized EV charging stations, onsite gym, food and drinks, childcare concierge, and other discounts. Eligibility for benefits may vary based on employment status, please check with your recruiter for a comprehensive list of the benefits available for this role. Benefit programs are subject to change at the company’s discretion.Base Pay Range (CA Only)$70,000—$105,000 USDWHAT TO EXPECT&nbsp;We’re on a mission to unlock the potential of space to improve life on Earth, but that’s not an easy task. It takes hard work, determination, relentless innovation, teamwork, grit, and an unwavering commitment to achieving what others often deem impossible. Our people out-think, out-work and out-pace. We pride ourselves on having each other’s backs, checking our egos at the door, and rolling up our sleeves on all tasks big and small. We thrive under pressure, work to tight deadlines, and our focus is always on how we can deliver, rather than dwelling on the challenges that stand in the way.&nbsp;&nbsp;&nbsp;Important information:FOR CANDIDATES SEEKING TO WORK IN US OFFICES ONLY:To conform to U.S. Government space technology export regulations, including the International Traffic in Arms Regulations (ITAR), Rocket Lab Employees must be a U.S. citizen, lawful U.S. permanent resident (i.e., current Green Card holder), or lawfully admitted into the U.S. as a refugee or granted asylum, or be eligible to obtain the required authorizations from the U.S. Department of State and/or the U.S. Department of Commerce, as applicable. Learn more about ITAR here.Rocket Lab provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment at Rocket Lab, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.Applicants requiring a reasonable accommodation for the application/interview process for a job in the United States should contact Giulia Biow at <a href="mailto:g.biow@rocketlabusa.com.This" target="_blank">g.biow@rocketlabusa.com.This</a> dedicated resource is intended solely to assist job seekers with disabilities whose disability prevents them from being able to apply/interview. Only messages left for this purpose will be considered. A response to your request may take up to two business days.FOR CANDIDATES SEEKING TO WORK IN NEW ZEALAND OFFICES ONLY:For security reasons background checks will be undertaken prior to any employment offers being made to an applicant.&nbsp; These checks will include nationality checks as it is a requirement of this position that you be eligible to access equipment and data regulated by the United States' International Traffic in Arms Regulations.&nbsp;Under these Regulations, you may be ineligible for this role if you do not hold citizenship of Australia, Japan, New Zealand, Switzerland, the European Union or a country that is part of NATO, or if you hold ineligible dual citizenship or nationality.&nbsp; For more information on these Regulations, click here&nbsp;ITAR Regulations.

Rocket Lab

Teamcenter / NX Administrator

Job Description and RequirementsThe IT Service Management Administrator is responsible for ITSM ticketing application. Responsibilities include working with vendor, various departments, gathering applications/workflow requirements, troubleshooting, creation and testing of associated work flows.Essential Functions and Responsibilities:<ul><li>Liaison for the ticketing application vendor for troubleshooting problems related to the application administration. Ensuring any scheduled upgrades are communicated and performed with minimal downtime.</li><li>Responsible for creation/maintenance of all ticketing application business objects, validation constraints, business rules, pick lists, templates and expressions for business units using the ticketing application.</li><li>Responsible for any creation and maintenance of ITSM application knowledge base articles for IT and end users.</li><li>Customer and management liaison for ticketing application maintenance and reporting/metrics.</li><li>Provide ticket application documentation and training.</li><li>Build, test, and maintain application work flows.</li><li>Responsible for reporting / working with ticketing application customer support for issues and upgrades.</li><li>Build Request offerings as needed.</li><li>Maintain Wiki processes / procedures.</li><li>Support ITAM maintenance required to support RBFCU IT Asset Management team.</li><li>Management and resolution of incidents utilizing ITSM Service Desk applications.</li><li>Performing routine maintenance to include performance monitoring and error identification &amp; remediation.</li><li>Monitor User/Group Access/Access Control Lists.</li><li>Awareness of changes related to upcoming ITSM Service Desk new release deployment.</li><li>Monitor, maintain and provide support on Ivanti Neurons for reporting and collaboration with other systems.</li><li>Performing other duties as assigned. (note: essential functions and responsibilities may change or new ones may be assigned at any time with or without notice).</li></ul>Requirements:<ul><li>Associate degree in information technology or a closely related field</li><li>Minimum of one year job related experience</li><li>Strong customer service skills</li><li>Understanding of business unit functions</li><li>Strong verbal/writing skills</li><li>Strong organization / time management skills</li><li>Basic coding knowledge of HTML and C++/C# or Java OR debugging knowledge</li><li>Knowledge of Ivanti / Neurons -&nbsp; Service Requests, Incidents, Problems, Change Management, Configuration Items and tool reporting</li><li>Knowledge of MS Office/Excel for report data extractions</li><li>ITSM and ITIL Certification a plus</li></ul>All qualified applicants will receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, or other legally protected status.

RBFCU

IT Service Management Administrator

23-Jul-2024<h4>Administrative Assistant</h4>Faculty of Arts and Sciences 66295BRJob SummaryReporting to the Associate Director of Administration and relevant faculty, this position provides complex administrative support to faculty members with active research and teaching programs in the Physics Department. The Swampland Administrative Assistant is responsible for providing high-level administrative and financial support to the Swampland Initiative. This position will be responsible for managing multiple events per year along with a robust visitors program, which is central to the operation and mission of the Swampland Initiative. The Swampland Initiative will invite 2-3 visitors per week for the entire academic year and will require extensive time managing logistics related to this travel.Position DescriptionAdministrative Support<ul><li>Provide high-level administrative support to very active/complex research group</li></ul><ul><li>Arranges extensive and complicated international and local travel arrangements for 2-3 visitors per week during academic year</li></ul><ul><li>Prepares schedules for visitors</li></ul><ul><li>Schedules meetings/seminars, maintains detailed calendars, and keeps faculty/group websites up to date</li></ul><ul><li>Oversees appointment process for research scholars, postdoctoral fellows, graduate and undergraduate students; works with Research Scholar Coordinator to process appropriate visa requests and submits relevant paperwork</li></ul><ul><li>Composes and edits correspondence for PI as required by their research and scholarly initiatives</li></ul><ul><li>Helps assign workspace for group. Maintains office area, equipment, supplies, and files</li></ul>Research Administration, Finance, and Purchasing<ul><li>Interprets, applies, and advises on department and University policies/procedures</li></ul><ul><li>Works closely with Physics Research Admin team to support preparing, submitting, and managing sponsored research grants. Assists with proposal preparation, including funding for personnel groups, budget justifications, equipment quotes, and technical progress reports</li></ul><ul><li>Creates, submits, and maintains all progress and final reports as they relate to sponsored funding</li></ul><ul><li>Monitors budget including tracking expenditures and providing reports. May prepare spreadsheets for budgets, grants or contracts, including tracking and maintaining expenditures and reconciling accounts; uses budget tool. Prepares financial reports using on-line financial systems. May serve as approver for financial transactions representing the department</li></ul><ul><li>Manage all local financial transactions, including reimbursements, PCard, and corporate card expenditures. Trains group members on proper usage of funds and creates reference materials to ensure compliance</li></ul><ul><li>Processes expense reports and reimbursements, reconciles corporate card and PCard payments. Redirects and/or resolves billing problems and accounting errors internally and with outside vendors</li></ul><ul><li>Orders and reviews group members’ orders for supplies and equipment</li></ul><ul><li>Serve as group’s financial approver for all purchasing requests within Harvard systems</li></ul><ul><li>Performs audit function to assure accuracy and compliance with internal and external regulations</li></ul>Website Management and Technical Support<ul><li>Generates, develops, and maintains faculty websites at the direction of the PI</li></ul><ul><li>Composes and edits correspondence, prepares letters of recommendation, course materials, and scientific articles which may involve scientific terminology and mathematical technical typing and desktop publishing script languages in programs like LaTex, MATLab, and Mathematica</li></ul><ul><li>Manages HUIT equipment and maintains records for computer refresh program</li></ul>Document Administration<ul><li>Draft, edit, and submit a wide array of written material with minimal direction from the PI</li></ul><ul><li>Ensure that publication listings are current and compliant with federal requirements</li></ul><ul><li>Develop and maintain methods for organization of information including files, databases, and other systems as they pertain to the complicated nature of each research PI’s group</li></ul>Events Management<ul><li>Coordinates site visits, handling all logistics from travel bookings and accommodations, catering orders, and itineraries for visitors</li></ul><ul><li>Coordinates Postdoctoral Researcher interview visits, handling all logistics from travel bookings and accommodations, catering orders, and itineraries for visitors</li></ul><ul><li>Organizes events for the research group, including weekly meetings, scientific advisory board meetings, and other events</li></ul><ul><li>Manages, organizes, and executes all aspects of larger-scale meetings and conferences at the direction of the PI, including designing and promoting event collateral</li></ul><ul><li>Manages all logistics of an annual international conference or event from identifying an appropriate venue, vendor management, event coordination, and all related logistics</li></ul><ul><li>Provides administrative support for other projects at the direction of faculty</li></ul>Basic Qualifications<ul><li>Minimum five years of office administration or customer service experience required.</li><li>A combination of education and experience may be considered.</li></ul>Additional Qualifications and Skills<ul><li>Bachelor’s degree preferred, or an equivalent of education plus experience in an office environment, perhaps managing budgets.</li><li>Ability to be a self-starter and to work independently with minimal supervision.</li><li>Excellent organizational skills with ability to prioritize in an environment with multiple and conflicting interests.</li><li>Strong customer service skills.</li><li>Solid working knowledge of office processes and business policy development, and of related computer software and electronic communications tools.</li><li>Proven interpersonal skills with experience providing complex administrative support in a high-profile environment with tact and diplomacy.</li><li>Ability to work across teams and with a variety of projects and constituencies.</li></ul>Certificates and LicensesNone.Physical RequirementsNone.Working ConditionsWork is performed in an office setting. There is an expectation that the employee be able to work in person in Cambridge, MA 5 days per week from mid-August through mid-May. This position offers summer flexibility of up to 2-days a week for remote work, depending on the needs of the program. In addition between the fall and spring semesters, there is flexibility for up to 2-days a week for remote work, depending on the needs of the program.&nbsp;&nbsp;Local travel may be required to identify and conduct walkthroughs of event spaces.Additional InformationPlease submit a cover letter when applying for this position. Knowledge of Physics is not necessary to be considered for this position. We regret that Harvard University is unable to provide work authorization and/or visa sponsorship for this position.&nbsp; All formal written offers will be made by FAS Human Resources.Work Format DetailsThis position is based primarily on-campus, in Massachusetts. This may include in-person during emergency situations (if applicable). Additional details will be discussed during the interview process. Certain visa types may limit work location. Individuals must meet work location sponsorship requirements prior to employment.BenefitsWe invite you to visit Harvard's Total Rewards website (<a href="https://hr.harvard.edu/totalrewards" target="_blank">https://hr.harvard.edu/totalrewards</a>) to learn more about our outstanding benefits package, which may include: <ul><li>Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.</li><li>Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.</li><li> Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.</li><li>Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.</li><li>Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.</li><li>Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.</li><li> Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.</li><li>Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.</li><li> Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.</li></ul>Job FunctionGeneral Administration Department Office LocationUSA - MA - Cambridge Job Code403039 Faculty Assistant III Work FormatOn-Site Sub-UnitSciences Salary Grade055DepartmentPhysicsUnion55 - Hvd Union Cler &amp; Tech Workers Time StatusFull-time Pre-Employment ScreeningIdentity ScheduleMonday - Friday from 9am - 5pmCommitment to Equity, Diversity, Inclusion, and BelongingHarvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.EEO StatementWe are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.LinkedIn Recruiter Tag (for internal use only)#LI-KO1

Administrative Assistant

As the application administrator, your role will be pivotal in providing comprehensive IT application support. This will involve&nbsp;a range of tasks, from installations and upgrades to configuring and administering cloud-based and server-side application software. You will be the go-to person for different functional areas of the college, ensuring the smooth running of our systems. Your responsibilities will also include performing quarterly course archival operations, testing and deploying custom code changes, and developing data feeds between external applications using data migration tools in Salesforce.&nbsp;In this position, you will be expected to customize and develop Salesforce user profiles and rule sets, provide Tier III/other support per request from various constituencies, and troubleshoot program issues.As the administrator, you are responsible for serving as an escalation contact for issues with vendor services and planning integration strategies between applications, including programming and testing. You must be able to study and recommend automated approaches for application administration tasks that leverage resources, keep current on new software features, and provide updates on work tasks, including issues potentially impacting the on-time completion or quality level of assignments. Additionally, in this role, you will provide detailed analysis and documentation for functions, support developers during the implementation of projects, confer and collaborate with staff IT staff in other departments, apply patches and upgrades, and complete coding and scripting tasks.&nbsp;Minimum Qualifications: &nbsp;<ul><li>B.S. degree in computer science or information systems with at least two years of relevant experience</li><li>Excellent communication, time management, problem-solving, collaboration, multitasking, planning, documentation, interpersonal, analytical, technical, and organizational skills</li><li>Experience with Linux and Bash shell, SQL, HTML/CSS/JavaScript, and Oracle technologies</li><li>At least two years of relevant experience with technical implementation, daily operations, and long-term maintenance of enterprise applications</li><li>Able to develop positive relationships with users and be self-motivated</li></ul>Preferred Qualifications:&nbsp;<ul><li>Previous experience in higher education related job with Banner, uPortal, CAS/SAML, or Salesforce</li><li>Experience with Oracle Cloud Infrastructure, Terraform, Docker, and/or Kubernetes</li><li>Experience with Java, PL/SQL, Jenkins, Git, Apache HTTP Server or Nginx, and Apache Tomcat</li></ul>Certificates, licenses, and registrations: <ul><li>Valid driver’s license</li></ul>Travel required: <ul><li>Less than 10%</li></ul>Work Hours: The university work week is Sunday through Saturday. Most offices are open Monday through Friday from 8:30 a.m. to 5:30 p.m. To accommodate business needs, employees may be assigned to other workdays and/or hours, including weekends and evenings.&nbsp;ADA Tag: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements and minimum qualifications listed represent the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions and/or meet the minimum qualifications.&nbsp;

Savannah College of Art and Design

Application Administrator

As a windows system administrator, your primary responsibilities will be all aspects of Windows systems administration, including deployment, configuration, standardization, security analysis, maintenance, disaster planning, technical review of products and alternatives, optimization of virtual environments, and SAN integration. You will deploy, configure, and secure Windows servers and workstations in both physical and virtual environments, review hardware and software requirements to provide customized server-based solutions using best practices, and will also analyze, test, review, and adjust host security standards and best practices on a regular basis. You will analyze and respond to performance metrics and problems, troubleshoot and modify server operation systems and their installed components, and analyze and test recovery strategies and DR procedures for server operating systems and their installed components. Regularly, you will use scripts, code, programs, and packages to automate and simplify administrative tasks, deployments, and inquiries; integrate systems with management utilities for maintenance; and investigate, recommend, and implement standards that increase uptime and improve performance.Among other duties, you will work with database administrators and web programmers to ensure optimized deployments for their environments; schedule, test, and install patches, upgrades, and maintenance packages; and work with procurement and department heads to validate, research, and ensure proper software acquisition, deployment, and licensing for SCAD. You will also provide third-level support for techs and second-level support to administrators; monitor, audit, and respond to daily backup activity and other appropriate services as needed; and review, test, and validate new network devices.The successful candidate has a strong history of integrating services and servers within standardized and centralized authentication directory servers (e.g., Active Directory, LDAP, CAS, etc.). Experience packaging and deploying applications, as well as deploying standardized operating systems to servers and clients, is essential.Minimum Qualifications: <ul><li>Bachelor’s degree in computer science, information technology, or related discipline OR equivalent combination of experience and education</li><li>Experience with configuration, deployment, and security for Windows workstation and server operating systems environments via SCCM, MDT, GPO, or similar technologies</li></ul>Preferred Qualifications: <ul><li>Five years of professional systems administration experience</li><li>Advanced knowledge of PowerShell scripting/programming Experience with web service and module configuration, security, and deployment (e.g., IIS, Apache, Tomcat, PHP, etc.)</li><li>Demonstrated understanding of database (MySQL, MSSQL) support requirements and configuration (e.g., backup procedures, client and web connectivity, update validation, performance tuning)</li></ul>Certifications, licenses, and registrations: Appropriate certifications for position preferred.Work Hours:&nbsp;The university work week is Sunday through Saturday. Most offices are open Monday through Friday from 8:30 a.m. to 5:30 p.m. To accommodate business needs, employees may be assigned to other workdays and/or hours, including weekends and evenings.ADA Tag:&nbsp;To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Windows System Administrator II

Position Title Department Administrative Assistant, Athletics Job Category Support Staff Range Minimum $45,743 Position Type Full Time Department Athletics Job Summary Provide administrative support for the Athletic Director, department staff and coaching staff. Work independently on projects as assigned by the Athletic Director. Administrative management of the department to include maintaining the department budgets (Intercollegiate Athletic Teams, Fundraising, and Foundation; handling all purchasing requisitions, budget transfers, verification reports, work orders, purchase orders; cash transmittal’s, deposits, and petty cash management; and monitoring athletic scholarship funds. Responsible for travel arrangements for all Intercollegiate Athletic programs and Director of Athletics as well full time athletic staff. This includes identifying mode of transportation, reserve lodging, submitting registrations, and preparing travel request authorizations to include meal allowances, travel expenses, and other potential expenses. Responsible for reconciling all expenses post-travel. Responsible for preparation and forwarding of all correspondence for Athletic Director and other Athletic Department staff. This includes assisting in the preparation of all annual reports including EADA gender equity, Athletic Department end of year review, and all region conference reports. Responsible for completion of NJCAA eligibility forms and maintaining official team roster. Maintain department and staff memberships in the NJCAA, Region XIX, GSAC, NATYCAA, NACDA, AAA and Aquatics CPO certifications. Handles all administrative support responsibilities related to department events, including preparing advertising, printing of brochures, processing of applications, purchasing equipment and materials. (Ex. Hall of Fame, Team Fundraising initiatives, Foundation Golf outing, CCM Open House and community service events). Calculate and process employee time sheets, prepare payroll/PTAA forms for staff and student aides, and maintain personal leave balances for staff, including vacation time, sick time, personal time, etc. Serve as one of the college’s Campus Security Authorities, responsible for reporting to Public Safety any activities that may be considered criminal instances. Other duties as assigned. Qualifications - Education Two-year Associate Degree or progress towards graduation preferred with 2 years of administrative assistant experience. High School graduate with 3-4 years of administrative assistance experience. Qualifications - Experience Minimum of 2-4 years of general office experience Qualifications - Skills The ideal candidate is comfortable with providing support in a high trafficked office and has proven high quality customer service skills. Experience with Microsoft Office Suite, experience in using databases, and the ability to learn new technology. Must demonstrate great communication skills, pleasant telephone manner, ability to manage multiple tasks simultaneously, and the ability to work independently. Work Hours Traditionally 8:30-4:30, Monday – Friday. Flexible schedule necessary for some nights and weekends based on institutional, departmental and community service events.

County College of Morris

Department Administrative Assistant, Athletics

11-Jul-2024<h4>Administrative Coordinator</h4>University Administration 66355BRJob SummaryHarvard Allston Land Company (HALC) is a subsidiary of the University and will oversee the planning and development for the University’s Enterprise Research Campus (ERC) in Allston.&nbsp; Initial focus is to develop 14 acres of the ERC, which will include new infrastructure, streets, open space, mixed-use development of office and lab space, residential units and a hotel and conference center. The Administrative Coordinator reports to the Director of Finance and Operations for HALC. &nbsp;As a member of the HALC team the Administrative Coordinator provides a wide range of complex administrative support duties for HALC. Serves as the principal administrative contact for internal and external constituencies and provides a high level of customer service in all aspects of work. The Administrative Coordinator serves as principal coordinator for a variety of activities/processes associated with HALC’s provision of service and/or activities. Provides, organizes, manages, and implements administrative and logistics support to HALC; works in collaboration with other administrative and departmental staff to ensure timeliness and responsiveness of all office support services.&nbsp; Provides a wide range of complex administrative support duties including full day-to-day calendar management, meeting scheduling, filing, organizing, assisting with presentation materials, drafting communication, and printing. Prepares detailed and accurate meeting materials, including advance briefing materials. Regularly handles sensitive and confidential information. Assists with documents (Word, Excel, PowerPoint, Visio, etc.) that need to be created, reviewed, proofread, and/or designed for distribution internally and/or externally. Manages reimbursement processing, including collecting receipts and knowing/applying relevant policies and guidance.Position DescriptionThe Administrative Coordinator will be responsible for, but not limited to the following activities:<ul><li>Provides general administrative support to HALC</li><li>Assist in day-to-day HUIT services for the HALC team; computers, phones (desktop &amp; mobile), printers, AV, and peripheral tech, etc.</li><li>Assists in the coordination of HALC staff meetings, department-wide events, internal office relocations, catering, and media needs as necessary.</li><li>Schedule meetings and coordinate meeting logistics, prepare agendas, as well as draft and edit emails, meeting notes, announcements, memoranda, and other general correspondence.</li><li>Arrange travel for staff and invited guests using Harvard preferred travel agencies.</li><li>Responsible for stocking the office supplies and kitchenettes for HALC location, submits service requests and manages vendor response.</li><li>May assist with website updates and changes.</li><li>Develop and maintain effective electronic filing and systems/workflows for scheduling, task management, and other administrative needs.</li><li>Services as departmental coordinator a resource for key business systems: Buy2Pay, Concur, etc.</li><li>Other administrative and programmatic duties as assigned.</li></ul>Specific responsibilities include: Scheduling: Schedule meetings for director-level staff as required. Schedule conference rooms or other locations; working closely with hosting facilities. Prepare budgets for catering or expenses associated with meetings. Secure parking for guests. Ensure AV equipment is functioning properly before each meeting if in a conference room. Provide necessary props if needed. Events: Plans departmental events (team, tours, instructional lunch meetings, catering, celebratory events, itineraries, department retreats, holiday party, and other project events. Prepare expense business purposes for all catering / event-related department card transactions. Travel: Arrange meetings and travel for staff, invited guests, including for conferences, field work travel, and other. Facilities: Ensuring kitchen is well-stocked and clean; Submits departmental requests for swipe access; Maintains departmental directory (visual and digital). Requests for work orders and keys. Departmental Administrative Support: Serve as department receptionist, information resource, and provide general administrative assistance for staff and visitors. Handle department incoming and outgoing mail daily. Manages complex calendars and administrative support for faculty HALC staff, schedules and creates meeting requests. Serve as the main point of contact for departmental IT needs such as copiers/scanners, projectors, etc. Makes departmental purchases as applicable. Manage department file share permissions and customized access.Basic QualificationsBasic Qualifications are the minimum threshold a candidate must meet&nbsp;in order to&nbsp;be considered for this role.<ul><li>Minimum of 3 years of related experience with demonstrated office administration and/or customer service skills. Education beyond high school may count toward experience&nbsp;</li><li>Demonstrated proficiency with MS Office applications</li></ul>Additional Qualifications and SkillsThe following Additional Qualifications are strongly preferred. If you meet some, but not all, you are still encouraged to apply; we value employees with a willingness to learn.<ul><li>The Administrative Coordinator should be an administrative generalist with the flexibility and ability to support a variety of leadership styles and subject matter areas.</li><li>Demonstrated ability to handle confidential and sensitive information in a professional manner with discretion and sound judgment</li><li>Demonstrated ability to learn new technologies. Experience with social media and managing web presence is a plus.</li><li>Attention to detail, ability to multi-task, analytical and problem-solving skills</li><li>Strong interpersonal communication skills, written and verbal; demonstrated ability to build strong professional relationships and develop trust</li><li>Demonstrated ability to work independently and collaboratively</li><li>Demonstrated initiative and resourcefulness</li><li>Excellent organizational skills with demonstrated ability to prioritize with multiple, conflicting, and/or changing demands</li><li>Accountability and sound judgement</li></ul>Additional InformationThis position will be based in&nbsp;Allston, MA. The position requires 5 days per week on campus Monday through Friday.&nbsp;The health of our workforce is a priority for Harvard University. With that in mind, we strongly encourage all employees to be up to date on CDC-recommended vaccines.&nbsp;Work Format DetailsThis position is based primarily on-campus, in Massachusetts. This may include in-person during emergency situations (if applicable). Additional details will be discussed during the interview process. Certain visa types may limit work location. Individuals must meet work location sponsorship requirements prior to employment.BenefitsWe invite you to visit Harvard's Total Rewards website (<a href="https://hr.harvard.edu/totalrewards" target="_blank">https://hr.harvard.edu/totalrewards</a>) to learn more about our outstanding benefits package, which may include: <ul><li>Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.</li><li>Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.</li><li> Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.</li><li>Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.</li><li>Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.</li><li>Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.</li><li> Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.</li><li>Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.</li><li> Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.</li></ul>Job FunctionGeneral Administration Department Office LocationUSA - MA - Allston Job Code403134 Coordinator I Work FormatOn-Site Sub-Unit------------ Salary Grade054DepartmentHALCUnion55 - Hvd Union Cler &amp; Tech Workers Time StatusFull-time Pre-Employment ScreeningIdentity ScheduleFull time. Monday through Friday. 35 hours per week.&nbsp;Commitment to Equity, Diversity, Inclusion, and BelongingHarvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.EEO StatementWe are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.LinkedIn Recruiter Tag (for internal use only)#LI-KP1

Administrative Coordinator

It’s inspiring to work with a company where people truly BELIEVE in what they’re doing! When you become part of the Chapters Health Team, you’ll realize it’s more than a job. It’s a mission. We’re committed to providing outstanding patient care and a high level of customer service in our communities every day. Our employees make all the difference in our success!Role: The Team Secretary is responsible for taking and directing phone calls and messages, and processing mail. She/he provides administrative support to the Clinical Manager and overall clerical support for the Clinical Team.Qualifications: • High School Diploma required; Associate’s Degree preferred • Previous administrative experience preferred • Excellent typing, organizational, time management and communication (written and verbal) skills • Computer literate with familiarity of Word processing and spreadsheet applications • Customer relations’ experience preferred • Medical terminology preferred • Able to remain calm and troubleshoot/handle patient/family crisis situations • Ability to shift priorities • Able to manage the emotional stress of working with terminally ill patients and their families • Ability to perform the essential functions and physical requirements (including, but not limited to: lifting items, bending, pushing/pulling, kneeling) of the job with or without reasonable accommodation Competencies: • Satisfactorily complete competency requirements for this position. Responsibilities of all employees: • Represent the Company professionally at all times through care delivered and/or services provided to all clients. • Comply with all State, federal and local government regulations, maintaining a strong position against fraud and abuse. • Comply with Company policies, procedures and standard practices. • Observe the Company's health, safety and security practices. • Maintain the confidentiality of patients, families, colleagues and other sensitive situations within the Company. • Use resources in a fiscally responsible manner. • Promote the Company through participation in community and professional organizations. • Participate proactively in improving performance at the organizational, departmental and individual levels. • Improve own professional knowledge and skill level. • Advance electronic media skills. • Support Company research and educational activities. • Share expertise with co-workers both formally and informally. • Participate in Quality Assessment and Performance Improvement activities as appropriate for the position. Job Responsibilities: • Provides administrative support for Clinical Manager and Clinical Team. • Orders office supplies and processes mail. • Responds as a professional first-line resource for answering clients' concerns. • Assists with computer, phone, voicemail and service issues. • Updates daily census and prepares weekly IDG paperwork. • Triages physician order calls to appropriate person. • Completes and follows through on requests for Per Diem staff. Follows through with scheduling process per established policy. • Maintains stock forms. Responsible for exchanging revised forms and replacing with new forms. • Sends out and assists manager with reports. • Responsible for physician and team notification of patient expiration, change in location (transfer to hospital, SNF, ALF, home) and revocation. • Performs other duties as assigned.This position requires consent to drug and/or alcohol testing after a conditional offer of employment is made, as well as on-going compliance with the Drug-Free Workplace Policy.

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