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It’s inspiring to work with a company where people truly BELIEVE in what they’re doing! When you become part of the Chapters Health Team, you’ll realize it’s more than a job. It’s a mission. We’re committed to providing outstanding patient care and a high level of customer service in our communities every day. Our employees make all the difference in our success!Role: The Team Secretary is responsible for taking and directing phone calls and messages, and processing mail. She/he provides administrative support to the Clinical Manager and overall clerical support for the Clinical Team.Qualifications: • High School Diploma required; Associate’s Degree preferred • Previous administrative experience preferred • Excellent typing, organizational, time management and communication (written and verbal) skills • Computer literate with familiarity of Word processing and spreadsheet applications • Customer relations’ experience preferred • Medical terminology preferred • Able to remain calm and troubleshoot/handle patient/family crisis situations • Ability to shift priorities • Able to manage the emotional stress of working with terminally ill patients and their families • Ability to perform the essential functions and physical requirements (including, but not limited to: lifting items, bending, pushing/pulling, kneeling) of the job with or without reasonable accommodation Competencies: • Satisfactorily complete competency requirements for this position. Responsibilities of all employees: • Represent the Company professionally at all times through care delivered and/or services provided to all clients. • Comply with all State, federal and local government regulations, maintaining a strong position against fraud and abuse. • Comply with Company policies, procedures and standard practices. • Observe the Company's health, safety and security practices. • Maintain the confidentiality of patients, families, colleagues and other sensitive situations within the Company. • Use resources in a fiscally responsible manner. • Promote the Company through participation in community and professional organizations. • Participate proactively in improving performance at the organizational, departmental and individual levels. • Improve own professional knowledge and skill level. • Advance electronic media skills. • Support Company research and educational activities. • Share expertise with co-workers both formally and informally. • Participate in Quality Assessment and Performance Improvement activities as appropriate for the position. Job Responsibilities: • Provides administrative support for Clinical Manager and Clinical Team. • Orders office supplies and processes mail. • Responds as a professional first-line resource for answering clients' concerns. • Assists with computer, phone, voicemail and service issues. • Updates daily census and prepares weekly IDG paperwork. • Triages physician order calls to appropriate person. • Completes and follows through on requests for Per Diem staff. Follows through with scheduling process per established policy. • Maintains stock forms. Responsible for exchanging revised forms and replacing with new forms. • Sends out and assists manager with reports. • Responsible for physician and team notification of patient expiration, change in location (transfer to hospital, SNF, ALF, home) and revocation. • Performs other duties as assigned.This position requires consent to drug and/or alcohol testing after a conditional offer of employment is made, as well as on-going compliance with the Drug-Free Workplace Policy.

Chapters Health System

Team Secretary LifePath Hospice

Job Title STEPS Clerical Associate Requisition Number TE08501 Department Name H1160:ESH Administrative and Business Services Work Location Lexington, KY Salary Range $16/hour plus shift differential Type of Position Temporary Position Time Status Full-Time Required Education Required Related Experience Required License/Registration/Certification Physical Requirements Requires handling ofaverage-weight objects up to 25 pounds, or standing/walking forlong periods. Shift Day varies, 12 hour shifts, 7 pm-7 am Job Summary The ESH Clerical Associate’s primary responsibility is to supportpatient care delivery by processing physician orders, maintainingpatient records, managing patient information, and providingcustomer service. This individual must have excellentorganization and communication skills. Skills / Knowledge / Abilities High School Graduate orEquivalent is required. One year of experience is required. Theemployee shall become familiar with HIPAA regulations and dotheir utmost to protect all protected health information (PHI)and other personal or sensitive information within their trust inthe course of state business by applying appropriate safeguardsand sharing only the information required to deliver agencyservices. Any personal or sensitive information overheard or seenby the employee will be kept confidential by not sharing it withothers, on or off the work-site grounds. Fully participate in all activities regarding the elimination of the use of seclusion andrestraints in patient care including educational requirements,competency development activities, and meeting establishedperformance goals and measures. Must have computer competency inapproved systems. Must have excellent customer service skills. Does this position have supervisory responsibilities? No Preferred Education/Experience Deadline to Apply 09/24/2024 Our University Community We value the well-being of each of our employees and are dedicated to creating a healthy place for everyone to work, learn and live. In the interest of maintaining a safe and healthy environment for our students, employees, patients and visitors the University of Kentucky is a Tobacco &amp; Drug Free campus. As an Equal Opportunity Employer, we strongly encourage veterans, individuals with disabilities, women, and all minorities to consider our employment opportunities. Any candidate offered a position may be required to pass pre-employment screenings as mandated by University of Kentucky Human Resources. These screenings may include a national background check and/or drug screen.

STEPS Clerical Associate

Compensation Type: SalariedCompensation: $73,000.00Job SummaryThe System Administrator II, Virtualization is a high-level professional position responsible for virtual server and desktop environments. This position will perform technical activities related to supporting the CSCC virtualization environments which includes designing, implementing, maintaining, and troubleshooting the environments. This role may require limited project leadership duties and is the subject matter expert for their assigned systems.ESSENTIAL JOB FUNCTIONSServers, Virtualization &amp; Storage <ul><li>Performs specialized duties involved in the planning, installation, configuration, operation, development, modification, maintenance, and repair of virtualized systems, software, and applications.</li><li>Installs and configures physical servers, including operating systems, software applications, and tools.</li><li>Designs, builds, operates, and maintains virtualization infrastructure in accordance with the College’s needs and recommended best practices.</li></ul>Security, Compliance &amp; Documentation<ul><li>Documents solutions and standard operating procedures (SOPs) to ensure services are delivered in an effective and efficient manner for assigned and related areas of responsibility.</li><li>Ensures policies, procedures, rules, and regulations are being met and followed according to College practices.</li></ul>Management, Monitoring, Troubleshooting <ul><li>Assures minimum service interruptions by analyzing performance, scalability and availability of resources.</li><li>Develops strategies for, and completes performance tuning of, College mission-critical virtualization systems.</li><li>Analyzes, tests, and troubleshoots assigned systems. Performs Tier 3 troubleshooting and serves as an escalation point for any issues Tier 1&amp;2 support are unable to resolve.</li><li>Schedules system downtime with end users and technical staff members to facilitate hardware and software changes following CSCC change management procedures.</li></ul>Architecture, Design &amp; Project Management <ul><li>Understands and documents the technical requirements for new services or service enhancements.</li><li>Advises on technological decisions &amp; provides service implementation estimates.</li><li>Supports the overall operations of assigned environments, ensuring they meet requirements &amp; performance goals.</li><li>Identifies reusable/preconfigured service components or standard products from the market to leverage &amp; assemble the service/solution.</li><li>Works closely with appropriate stakeholders to ensure implementation meets design requirements.</li></ul>Culture of Respect <ul><li>Fosters and maintains a safe environment of respect and inclusion for faculty, staff, students, and members of the community.</li></ul>Knowledge, Skills &amp; AbilitiesKnowledge Of: server and desktop virtualization using VMware vSphere, VMware Horizon, and Microsoft Hyper-V; enterprise SAN systems; networking as it relates to virtualization; server hardware monitoring and troubleshooting; Business Continuity &amp; Disaster Recovery; server and desktop operating systems and management; system monitoring and logging.Skill In: verbal and written communication; operating job equipment; planning, scheduling and organizing work; general typing; application of job software programs; application of technical skills in area of specializationAbility To: think creatively and exploit opportunities; simplify and synthesize complex situations with consideration to all elements; work independently demonstrating initiative; develop and maintain effective working relationships with colleagues and stakeholders across the College; effectively work with persons of varying cultures and diversity; analyze technical problems, troubleshoot and draw appropriate conclusions; perform light manual labor for extended periods of time; maintain confidential and sensitive information; maintain accurate and complete work records; coordinate multiple activities and tasks; exhibit flexibility in work schedule and job tasks; apply technical and analytical applicationsAdditional Duties &amp; Responsibilities:<ul><li>Attends all required department meetings and training.</li><li>Required to serve on On-Call/On-Duty rotations for after-hours support, 24/7 availability.</li></ul>MINIMUM EDUCATION AND EXPERIENCE REQUIRED <ul><li>High School Diploma or equivalency.</li><li>At least three (3) years of progressively responsible technical experience managing virtualization infrastructure. *An appropriate combination of education, training, coursework, and experience may qualify a candidate*</li></ul>Work nature &amp; Location: <ul><li>*Remote/Hybrid opportunity in Columbus, OH*</li><li>&nbsp;* Candidates must be Ohio residents, live within 1hours drive of Downtown Columbus, OH </li><li>Must fulfill on-duty requirements, or have the ability to relocate to Ohio if not currently a resident</li></ul>Full Time/Part Time:Full timeUnion (If Applicable):Scheduled Hours:40Additional InformationIn order to ensure your application is complete, you must complete the following:<ul><li>Please ensure you have all the necessary documents available when starting the application process. For all faculty positions (Instructor, Annually Contracted Faculty, and Adjunct), you will need to upload an unofficial copy of your transcript when completing your aplication. </li><li>Prior to submitting your application, please review and update (if necessary) the information in your candidate profile as it will transfer to your application.</li></ul>If you are a current employee of Columbus State Community College, please log in to Workday to use the internal application process.Thank you for your interest in positions at Columbus State Community College. Once you have applied, the most updated information on the status of your application can be found by visiting your Candidate Home. Please view your submitted applications by logging in and reviewing your status.

COLUMBUS STATE COMMUNITY COLLEGE

System Administrator II

<h4>Summary</h4>About the Position: Osan Air Base, is a United States Air Force base located near Songtan Station in the city of Pyeongtaek, South Korea, 64 km south of Seoul. Despite its name, Osan AB is not within Osan City, which is 7.5 km north. Federal employees in Osan, Korea are currently entitled to receive a 25% Post Allowance (COLA) in addition to the base salary (This is subject to change). Learn more about this agency <h4>Duties</h4><ul><li>Review outgoing correspondence for format, grammar, accuracy, conformance to office policy, completeness and coherence, and consistency.</li><li>Prepare a variety of memoranda, documents, and forms.</li><li>Compile information for reports.</li><li>Maintain an office calendar and suspense files.</li><li>Receive calls, greets visitors, and direct inquiries.</li><li>Provide information and guidance on school procedures, reports, and requirements, as well as school programs, policies, procedures, and activities.</li><li>Maintain time and attendance records.</li><li>Control the issuance of office and/or school keys.</li></ul><h4>Requirements</h4><h4> Conditions of Employment</h4><ul><li>Male applicants born after December 31, 1959, must complete a Pre-Employment Certification Statement for Selective Service Requirement.</li><li>Proof of U.S. Citizenship required.</li><li>Direct deposit of pay is required.</li><li>One year trial or probationary period may be required.</li><li>Appointment subject to a suitability/fitness determination, as determined by a background investigation.</li><li>This position requires a Tier 1 (T1) investigation with Childcare Checks since its duties require interaction with children and youth under the age of eighteen (18) years of age.</li><li>Must be able to satisfy the requirements of the 26JUL12 DODI 1400.25 V1230, DoD Civilian Personnel Management System: Employment in Foreign Areas and Employee Return Rights. Visit <a href="https://www.esd.whs.mil/DD/DoD-Issuances/140025/" target="_blank">https://www.esd.whs.mil/DD/DoD-Issuances/140025/</a>.</li><li>Individuals hired from the Continental United States (CONUS) and their family members (who are US citizens) are required to obtain Official Passports prior to departure to the overseas area.</li><li>Individuals assigned to Italy, England, or Korea, are required to obtain a visa to enter these countries.</li></ul><h4> Qualifications</h4>Who May Apply: Only applicants who meet one of the employment authority categories below are eligible to apply for this job. You will be asked to identify which category or categories you meet, and to provide documents which prove you meet the category or categories you selected. See Proof of Eligibility for an extensive list of document requirements for all employment authorities. <ul><li>Current Competitive Service Department of Defense Education Activity (DoDEA) Civilian Employee</li><li>Current Permanent Department of Defense (DoD) Civilian Employee</li><li>Domestic Defense Industrial Base/Major Range and Test Facilities Base Civilian Personnel Workforce</li><li>Excepted Service Overseas Family Member Appointment</li><li>Family Member Preference (FMP) for Overseas Employment</li><li>Interagency Career Transition Assistance Plan</li><li>Land Management Workforce Flexibility Act</li><li>Military Spouse Preference (MSP) for Overseas Employment</li><li>Non-Department of Defense (DoD) Transfer</li><li>Priority Placement Program, DoD Military Reserve (MR) and National Guard (NG) Technician Eligible</li><li>Priority Placement Program, DoD MR and NG Preference Eligible Tech Receiving Disability Retirement</li><li>Priority Placement Program, DoD Retained Grade Preference Eligible</li><li>Veterans Employment Opportunity Act (VEOA) of 1998</li></ul> In order to qualify, you must meet the education and/or experience requirements described below. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). You will receive credit for all qualifying experience, including volunteer experience. Your resume must clearly describe your relevant experience; if qualifying based on education, your transcripts will be required as part of your application. Specialized Experience GS-6: One year of specialized experience which includes utilizing office automation software to develop correspondence; scheduling appointments and/or meetings; maintaining time, attendance, and/or leave records; and compiling employee personnel information. This definition of specialized experience is typical of work performed at the next lower grade/level position in the federal service (GS-05).Some federal jobs allow you to substitute your education for the required experience in order to qualify. For this grade, you must meet the qualification requirement using experience alone--no substitution of education for experience is permitted. Proficiency Required: This position requires a qualified typist. A qualified typist can type 40 words per minute based on a 5 minute sample with three or fewer errors. You will be evaluated on the basis of your level of competency in the following areas: <ul><li>Clerical</li><li>Manages and Organizes Information</li><li>Oral Communication</li><li>Written Communication</li></ul> Time in Grade Requirement: Applicants who have held a General Schedule (GS) position within the last 52 weeks must have 52 weeks of Federal service at the next lower grade or equivalent (GS-05). Interaency Career Transition Assistance Program (ICTAP). If you are a Federal employee in the competitive service and your agency has notified you in writing that you are a displaced employee eligible for ICTAP consideration, you may receive selection priority for this position. To receive selection priority, you must: (1) meet ICTAP eligibility criteria (2) be rated well-qualified for the position and; (3) submit the appropriate documentation to support your ICTAP eligibility. To be considered well-qualified and receive selection priority applicants must satisfy all qualification requirements for the position and receive a score of 90 or above. Additional information about the program is on OPM's Career Transition Resources website. Additional information about the program is on OPM's Career Transition Resources website. <h4>Education</h4> This job does not have an education qualification requirement. <h4>Additional information</h4><ul><li>Applicants must comply with the Exceptional Family Member Program requirements as outlined in the DoD Instruction 1315.19.</li><li>Applicants must be U.S. citizens who are not considered Ordinarily Resident under the applicable Status of Forces Agreement (SOFA). An ordinarily resident is anyone who has lived in the host country longer than the allowed number of days without being a member of the forces assigned, civilian component or a family member of either the aforementioned or who has obtained a work permit for any duration. Ordinarily Resident restrictions apply and vary depending on the host nation.</li><li>Pay retention may be offered to selected applicants for positions at overseas locations. Pay retention will not be offered as an incentive for employees moving between overseas positions.</li><li>Applicants who have family members with special medical needs should ensure that prior to accepting a position overseas their family members' medical needs can be met. Access to care in a military treatment facility may not be available to civilian employees except on a space available basis. Consequently, host nation medical facilities may be the only care available. The availability and level of care at host nation medical facilities will vary by location.</li><li>Employees (and family members) who require medical or dental care in the overseas location will be responsible for obtaining and paying for such care. Access for civilian employees and their families to military medical and dental treatment facilities is on a space-available and reimbursable basis only.</li><li>Medical and dental care may be provided by host nation providers. The availability and level of care at host nation medical and dental facilities will vary by location.</li><li>Status candidates subject to the 5 year overseas rotation, who are currently overseas, must have enough time to meet the initial tour stated in the job announcement. Waivers may not be granted to meet the 5 year limitation requirement.</li><li>Status applicants in their fourth year of an overseas assignment cannot be selected unless a waiver of the 5 year overseas service limitation requirement is approved.</li><li>Selectees recruited outside the U.S. will have their eligibility for foreign area benefits determined at the time of hire.</li><li>For positions in a foreign country, that country's laws or international agreements may have a direct impact on the ability of an employee's same sex domestic partner or spouse to accompany the employee and receive certain benefits. If you believe you may be affected by these laws and agreements, you should familiarize yourself with relevant information before applying for or accepting this position.</li><li>The initial length of this overseas tour is 24 months.</li><li>Applicants with a disability who need a reasonable accommodation for any part of the application or hiring process should notify David Walton <a href="mailto:ra@dodea.edu" target="_blank">ra@dodea.edu</a></li><li>You may claim Priority Placement Program (PPP) preference.</li></ul>You will find additional information about this vacancy in the How You Will Be Evaluated section. Read more <ul><li> Review our benefits </li></ul><h4>How You Will Be Evaluated</h4>You will be evaluated for this job based on how well you meet the qualifications above. Once the announcement has closed, a review of your application package (resume, supporting documents, and responses to the questionnaire) will be used to determine whether you meet the qualification requirements listed on this announcement. If you are minimally qualified, your résumé and supporting documentation will be compared against your responses to the assessment questionnaire to determine your level of experience. If, after reviewing your résumé and/or supporting documentation, a determination is made that you have inflated your qualifications and/or experience, you may lose consideration for this position. Please follow all instructions carefully when applying, errors or omissions may affect your eligibility. Additional Information regarding overseas appointments: <ul><li>If an employee brings a child to an overseas location and that child is entitled to attend a DoD school on a space-required basis in accordance with DoDEA Regulation 1342.13, the DoDEA and the Military Department responsible for providing related services will ensure that the child, if eligible for special education, receives a free appropriate public education, including related services pursuant to DoDI 1342.12 and DoDM 1342.12.</li><li>If an employee brings an infant or toddler (up to 3 years of age) to an overseas location, and that infant or toddler, but for the child's age, is entitled to attend the DoDEA on a space-required basis in accordance with DoDEA Regulation 1342.13, then the Military Department responsible for EIS will provide the infant or toddler with the required EIS in accordance with the eligibility criteria consistent with DoDI 1342.12 and DoDM 1342.12.</li><li>If an employee brings a family member to an overseas location who requires medical or dental care, then the employee will be responsible for obtaining and paying for such care. Access for civilian employees and their families to military medical and dental treatment facilities is on a space-available and reimbursable basis only.</li><li>Family member appointments will expire based on the sponsor's rotation date. Family member appointments may not exceed two months after an employee is no longer considered a family member within the local commuting area due to PCS or divorce of sponsor or, in the case of a child, the age of 23. Family members are defined according to the DODI 1400.25, Vol.1232 as: For a military member whose duty station is in a foreign area, the member's spouse or unmarried dependent child. For a civilian US employee as defined by section 2105 of Title 5, United States Code, the employee's spouse, domestic partner, or unmarried dependent child, or unmarried child of the employee's spouse or domestic partner. A family member must physically reside with his or her sponsor to receive family member preference.</li></ul>

Department of Defense Education Activity

Secretary (Office Automation)

<h4>Summary</h4>About the Position: The DoDEA Pacific teaching, administrative and school support team includes 3,200 full-time professionals. Our schools are geographically organized into three districts (East, South, and West) serving 21 U.S. military installations across the Pacific: Guam, Japan, Okinawa and South Korea. Federal employees in Okinawa, Japan are currently entitled to receive Post Allowance (COLA) in addition to the base salary. This percentage is subject to change. Learn more about this agency <h4>Duties</h4><ul><li>Administer student and/or staff reports for school administration through an automated system.</li><li>Serve as official records manager for the school.</li><li>Manage facility programs to ensure compliance to regulatory guidance.</li><li>Present specific briefings to management officials and/or staff to support understanding.</li><li>Consult with senior expert authorities on issues to implement recommendations.</li><li>Maintain forms, process and/or other appropriate documentation.</li><li>Coordinate budget execution for presentation.</li><li>Draft interpretation of budgetary guidance for staff.</li><li>Maintain the student information management database for all students.</li></ul><h4>Requirements</h4><h4> Conditions of Employment</h4><ul><li>Male applicants born after December 31, 1959, must complete a Pre-Employment Certification Statement for Selective Service Requirement.</li><li>Proof of U.S. Citizenship required.</li><li>Direct deposit of pay is required.</li><li>One year trial or probationary period may be required.</li><li>Appointment subject to a suitability/fitness determination, as determined by a background investigation.</li><li>One year supervisory probation period may be required.</li><li>This position requires a Tier 1 (T1) investigation with Childcare Checks since its duties require interaction with children and youth under the age of eighteen (18) years of age.</li><li>This position requires you to submit a Public Financial Disclosure Report (OGE 278) or a Confidential Financial Disclosure Report (OGE450) upon entry, and annually thereafter.</li><li>You may be required to sign a transportation agreement.</li><li>Must be able to satisfy the requirements of the 26JUL12 DODI 1400.25 V1230, DoD Civilian Personnel Management System: Employment in Foreign Areas and Employee Return Rights. Visit <a href="https://www.esd.whs.mil/DD/DoD-Issuances/140025/" target="_blank">https://www.esd.whs.mil/DD/DoD-Issuances/140025/</a>.</li><li>Individuals hired from the Continental United States (CONUS) and their family members (who are US citizens) are required to obtain Official Passports prior to departure to the overseas area.</li></ul><h4> Qualifications</h4>Who May Apply: Only applicants who meet one of the employment authority categories below are eligible to apply for this job. You will be asked to identify which category or categories you meet, and to provide documents which prove you meet the category or categories you selected. See Proof of Eligibility for an extensive list of document requirements for all employment authorities. <ul><li>Current Competitive Service Department of Defense Education Activity (DoDEA) Civilian Employee</li><li>Current Permanent Department of Defense (DoD) Civilian Employee</li><li>Domestic Defense Industrial Base/Major Range and Test Facilities Base Civilian Personnel Workforce</li><li>Excepted Service Overseas Family Member Appointment</li><li>Family Member Preference (FMP) for Overseas Employment</li><li>Interagency Career Transition Assistance Plan</li><li>Land Management Workforce Flexibility Act</li><li>Military Spouse Preference (MSP) for Overseas Employment</li><li>Non-Department of Defense (DoD) Transfer</li><li>Priority Placement Program, DoD Military Reserve (MR) and National Guard (NG) Technician Eligible</li><li>Priority Placement Program, DoD MR and NG Preference Eligible Tech Receiving Disability Retirement</li><li>Priority Placement Program, DoD Retained Grade Preference Eligible</li><li>Veterans Employment Opportunity Act (VEOA) of 1998</li></ul> In order to qualify, you must meet the education and/or experience requirements described below. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). You will receive credit for all qualifying experience, including volunteer experience. Your resume must clearly describe your relevant experience; if qualifying based on education, your transcripts will be required as part of your application. Specialized Experience: One year of specialized experience which includes managing an annual budget; utilizing information systems to gather data; and advising employees on work and administrative matters. This definition of specialized experience is typical of work performed at the next lower grade/level position in the federal service (GS-09). OR Education: PhD or equivalent doctoral degree or 3 full years of progressively higher level graduate education leading to such a degree or LL.M. in a field which demonstrates the knowledge, skills, and abilities necessary to do the work of the position, such as: Public Administration or Business Administration. OR Combination of Education and Experience: A combination of education and experience may be used to qualify for this position as long as the computed percentage of the requirements is at least 100%. To compute the percentage of the requirements, divide your total months of experience by 12. Then divide the total number of completed graduate semester hours (or equivalent) beyond the second year (total graduate semester hours minus 36) by 18. Add the two percentages. You will be evaluated on the basis of your level of competency in the following areas: <ul><li>Administration and Management</li><li>Financial Management</li><li>Human Resources Management</li><li>Planning and Evaluating</li><li>Research</li></ul> Time in Grade Requirement: Applicants who have held a General Schedule (GS) position within the last 52 weeks must have 52 weeks of Federal service at the next lower grade or equivalent (GS-09). <h4>Education</h4>FOREIGN EDUCATION: If you are using education completed in foreign colleges or universities to meet the qualification requirements, you must show the education credentials have been evaluated by a private organization that specializes in interpretation of foreign education programs and such education has been deemed equivalent to that gained in an accredited U.S. education program; or full credit has been given for the courses at a U.S. accredited college or university. For further information, visit: <a href="http://www.ed.gov/about/offices/list/ous/international/usnei/us/edlite-visitus-forrecog.html" target="_blank">http://www.ed.gov/about/offices/list/ous/international/usnei/us/edlite-…</a> <h4>Additional information</h4><ul><li>Applicants must comply with the Exceptional Family Member Program requirements as outlined in the DoD Instruction 1315.19.</li><li>Applicants must be U.S. citizens who are not considered Ordinarily Resident under the applicable Status of Forces Agreement (SOFA). An ordinarily resident is anyone who has lived in the host country longer than the allowed number of days without being a member of the forces assigned, civilian component or a family member of either the aforementioned or who has obtained a work permit for any duration. Ordinarily Resident restrictions apply and vary depending on the host nation.</li><li>Pay retention may be offered to selected applicants for positions at overseas locations. Pay retention will not be offered as an incentive for employees moving between overseas positions.</li><li>Applicants who have family members with special medical needs should ensure that prior to accepting a position overseas their family members' medical needs can be met. Access to care in a military treatment facility may not be available to civilian employees except on a space available basis. Consequently, host nation medical facilities may be the only care available. The availability and level of care at host nation medical facilities will vary by location.</li><li>Employees (and family members) who require medical or dental care in the overseas location will be responsible for obtaining and paying for such care. Access for civilian employees and their families to military medical and dental treatment facilities is on a space-available and reimbursable basis only.</li><li>Medical and dental care may be provided by host nation providers. The availability and level of care at host nation medical and dental facilities will vary by location.</li><li>Status candidates subject to the 5 year overseas rotation, who are currently overseas, must have enough time to meet the initial tour stated in the job announcement. Waivers may not be granted to meet the 5 year limitation requirement.</li><li>Status applicants in their fourth year of an overseas assignment cannot be selected unless a waiver of the 5 year overseas service limitation requirement is approved.</li><li>Selectees recruited outside the U.S. will have their eligibility for foreign area benefits determined at the time of hire.</li><li>For positions in a foreign country, that country's laws or international agreements may have a direct impact on the ability of an employee's same sex domestic partner or spouse to accompany the employee and receive certain benefits. If you believe you may be affected by these laws and agreements, you should familiarize yourself with relevant information before applying for or accepting this position.</li><li>The initial length of this overseas tour is 24 months.</li><li>Applicants with a disability who need a reasonable accommodation for any part of the application or hiring process should notify David Walton <a href="mailto:ra@dodea.edu" target="_blank">ra@dodea.edu</a></li></ul>You will find additional information about this vacancy in the How You Will Be Evaluated section. Read more <ul><li> A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits. Review our benefits Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.</li></ul><h4>How You Will Be Evaluated</h4>You will be evaluated for this job based on how well you meet the qualifications above. Once the announcement has closed, a review of your application package (resume, supporting documents, and responses to the questionnaire) will be used to determine whether you meet the qualification requirements listed on this announcement. If you are minimally qualified, your résumé and supporting documentation will be compared against your responses to the assessment questionnaire to determine your level of experience. If, after reviewing your résumé and/or supporting documentation, a determination is made that you have inflated your qualifications and/or experience, you may lose consideration for this position. Please follow all instructions carefully when applying, errors or omissions may affect your eligibility. Additional Information regarding overseas appointments: <ul><li>If an employee brings a child to an overseas location and that child is entitled to attend a DoD school on a space-required basis in accordance with DoDEA Regulation 1342.13, the DoDEA and the Military Department responsible for providing related services will ensure that the child, if eligible for special education, receives a free appropriate public education, including related services pursuant to DoDI 1342.12 and DoDM 1342.12.</li><li>If an employee brings an infant or toddler (up to 3 years of age) to an overseas location, and that infant or toddler, but for the child's age, is entitled to attend the DoDEA on a space-required basis in accordance with DoDEA Regulation 1342.13, then the Military Department responsible for EIS will provide the infant or toddler with the required EIS in accordance with the eligibility criteria consistent with DoDI 1342.12 and DoDM 1342.12.</li><li>If an employee brings a family member to an overseas location who requires medical or dental care, then the employee will be responsible for obtaining and paying for such care. Access for civilian employees and their families to military medical and dental treatment facilities is on a space-available and reimbursable basis only.</li><li>Family member appointments will expire based on the sponsor's rotation date. Family member appointments may not exceed two months after an employee is no longer considered a family member within the local commuting area due to PCS or divorce of sponsor or, in the case of a child, the age of 23. Family members are defined according to the DODI 1400.25, Vol.1232 as: For a military member whose duty station is in a foreign area, the member's spouse or unmarried dependent child. For a civilian US employee as defined by section 2105 of Title 5, United States Code, the employee's spouse, domestic partner, or unmarried dependent child, or unmarried child of the employee's spouse or domestic partner. A family member must physically reside with his or her sponsor to receive family member preference.</li></ul>

Administrative Officer

<h4>Summary</h4>About the Position: This position is located at Ramey Unit School, Puerto Rico. Ramey Unit School occupies 20 lush, tropical acres located in the northwest corner of Puerto Rico near the town of Aguadilla. Federal employees in Aguadilla, Puerto Rico may be entitled to receive a 2.63% Cost of Living Allowance (COLA) in addition to the base salary. (% is subject to change) Learn more about this agency <h4>Duties</h4><ul><li>Plan, manage, direct, and coordinate budget formulation, analysis, and execution.</li><li>Manage manpower support for the school and directs the review of on-board strength and authorizations and assures full coordination with Headquarters.</li><li>Oversee the civilian personnel actions for the school, coordinate Requests for Personnel Action (RPA's), provide technical advice and assistance to Principal on filling positions, developing new position descriptions, and related issues.</li><li>Administer the student registration, student attendance, academic records maintenance, tuition status, and other related processes.</li><li>Perform property management and accountability and central purchase of equipment, as well as central forms and supply management.</li><li>Direct the preparation of reports, to include monthly strength reporting as well as other special reports for customers, the headquarters, or school management. Manage the operation of the mail and file function for the school.</li><li>Manage the provision of other management analysis services, to include space management, management controls reviews and studies, quality and productivity improvement, facilities maintenance and repair, and support agreement programs.</li><li>Develop and/or implement school security procedures, brief and train school personnel on procedures, and ensure procedures are followed.</li><li>Performs first line supervisory responsibilities over a staff of technicians engaged in budget, supply, records management, registration supply technical and other school support work, mail and file operations.</li></ul><h4>Requirements</h4><h4> Conditions of Employment</h4><ul><li>Male applicants born after December 31, 1959, must complete a Pre-Employment Certification Statement for Selective Service Requirement.</li><li>Proof of U.S. Citizenship required.</li><li>Direct deposit of pay is required.</li><li>One year probationary period may be required.</li><li>Appointment subject to a suitability/fitness determination, as determined by a background investigation.</li><li>One year supervisory probation period may be required.</li><li>This position requires a Tier 1 (T1) investigation with Childcare Checks since its duties require interaction with children and youth under the age of eighteen (18) years of age.</li><li>This position requires you to submit a Public Financial Disclosure Report (OGE 278) or a Confidential Financial Disclosure Report (OGE450) upon entry, and annually thereafter.</li><li>You may be required to sign a transportation agreement.</li></ul><h4> Qualifications</h4>Who May Apply: Only applicants who meet one of the employment authority categories below are eligible to apply for this job. You will be asked to identify which category or categories you meet, and to provide documents which prove you meet the category or categories you selected. See Proof of Eligibility for an extensive list of document requirements for all employment authorities. <ul><li>Current Competitive Service Department of Defense Education Activity (DoDEA) Civilian Employee</li><li>Current Permanent Department of Defense (DoD) Civilian Employee</li><li>Domestic Defense Industrial Base/Major Range and Test Facilities Base Civilian Personnel Workforce</li><li>Interagency Career Transition Assistance Plan</li><li>Land Management Workforce Flexibility Act</li><li>Military Spouses, under Executive Order (E.O.) 13473</li><li>Non-Appropriated Fund Instrumentality (NAFI)</li><li>Non-Department of Defense (DoD) Transfer</li><li>Priority Placement Program, DoD Military Reserve (MR) and National Guard (NG) Technician Eligible</li><li>Priority Placement Program, DoD Military Spouse Preference (MSP) Eligible</li><li>Priority Placement Program, DoD MR and NG Preference Eligible Tech Receiving Disability Retirement</li><li>Priority Placement Program, DoD Retained Grade Preference Eligible</li><li>Reinstatement</li><li>Veterans Employment Opportunity Act (VEOA) of 1998</li></ul> In order to qualify, you must meet the education and/or experience requirements described below. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). You will receive credit for all qualifying experience, including volunteer experience. Your resume must clearly describe your relevant experience; if qualifying based on education, your transcripts will be required as part of your application. Experience required: To qualify based on your work experience, your resume must describe at least one year of experience which prepared you to do the work in this job. One year of specialized experience which includes: be conversant with the full variety of school management support functions such as personnel, budget, manpower, management analysis, and force structure management; managing an annual budget, advising employees on work and administrative matters. The definition of specialized experience is typical of work performed at the next lower grade/level position in the federal service (GS-09). OR Education: Ph.D or equivalent doctoral degree or 3 full years of progressively higher level graduate education leading to such a degree or in a field which demonstrates the knowledge, skills, and abilities necessary to do the work of the position, such as: Business Administration or Public Administration. OR Combination of Education and Experience: A combination of education and experience may be used to qualify for this position as long as the computed percentage of the requirements is at least 100%. To compute the percentage of the requirements, divide your total months of experience by 12. Then divide the total number of completed graduate semester hours (or equivalent) beyond the second year (total graduate semester hours minus 36) by 18. Add the two percentages. Time in Grade Requirement: Applicants who have held a General Schedule (GS) position within the last 52 weeks must have 52 weeks of Federal service at the next lower grade or equivalent (GS-09). You will be evaluated on the basis of your level of competency in the following areas: <ul><li>Administration and Management</li><li>Financial Management</li><li>Manages and Organizes Information</li><li>Managing Human Resources</li></ul> <h4>Education</h4>FOREIGN EDUCATION: If you are using education completed in foreign colleges or universities to meet the qualification requirements, you must show the education credentials have been evaluated by a private organization that specializes in interpretation of foreign education programs and such education has been deemed equivalent to that gained in an accredited U.S. education program; or full credit has been given for the courses at a U.S. accredited college or university. For further information, visit: <a href="http://www.ed.gov/about/offices/list/ous/international/usnei/us/edlite-visitus-forrecog.html" target="_blank">http://www.ed.gov/about/offices/list/ous/international/usnei/us/edlite-…</a> <h4>Additional information</h4><ul><li>Selection is subject to restrictions resulting from Department of Defense referral system for displaced employees.</li><li>Salary includes applicable locality pay or Local Market Supplement.</li><li>Multiple positions may be filled from this announcement.</li><li>Be advised that effective Jan. 1 2018, under the Tax Cuts and Jobs Act, most civilian employee relocation allowances became taxable. The Relocation Income Tax Allowance (RITA) reimburses eligible employees for the additional Federal, State, and local income taxes incurred as a result of receiving taxable travel income. RITA does not apply to new government employees or employees returning from an overseas assignment for the purpose of separation from Government service. For more information, visit <a href="https://www.dfas.mil/civilianemployees/civrelo/Civilian-Moving-Expenses-Tax-Deduction.html" target="_blank">https://www.dfas.mil/civilianemployees/civrelo/Civilian-Moving-Expenses…</a>.</li><li>Applicants with a disability who need a reasonable accommodation for any part of the application or hiring process should notify David Walton <a href="mailto:ra@dodea.edu" target="_blank">ra@dodea.edu</a></li><li>This position is not covered by a bargaining unit.</li><li>You may claim Military Spouse preference.</li><li>You may claim Priority Placement Program (PPP) preference.</li></ul> Read more <ul><li> Review our benefits </li></ul><h4>How You Will Be Evaluated</h4>You will be evaluated for this job based on how well you meet the qualifications above. Once the announcement has closed, a review of your application package (resume, supporting documents, and responses to the questionnaire) will be used to determine whether you meet the qualification requirements listed on this announcement. If you are minimally qualified, your résumé and supporting documentation will be compared against your responses to the assessment questionnaire to determine your level of experience. If, after reviewing your résumé and/or supporting documentation, a determination is made that you have inflated your qualifications and/or experience, you may lose consideration for this position. Please follow all instructions carefully when applying, errors or omissions may affect your eligibility. Interagency Career Transition Assistance Program (ICTAP). If you are a Federal employee in the competitive service and your agency has notified you in writing that you are a displaced employee eligible for ICTAP consideration, you may receive selection priority for this position. To receive selection priority, you must: (1) meet ICTAP eligibility criteria (2) be rated well-qualified for the position and; (3) submit the appropriate documentation to support your ICTAP eligibility. To be considered well-qualified and receive selection priority applicants must satisfy all qualification requirements for the position and receive a score of 90 or above. Additional information about the program is on OPM's Career Transition Resources website. Additional information about the program is on OPM's Career Transition Resources website.

<h4>Summary</h4>About the Position: The DoDEA Pacific teaching, administrative and school support team includes 3,200 full-time professionals. Our schools are geographically organized into three districts (East, South, and West) serving 21 U.S. military installations across the Pacific: Guam, Japan, Okinawa and South Korea. Federal employees in Okinawa, Japan are currently entitled to receive a 0% Post Allowance (COLA) in addition to the base salary. This percentage is subject to change. Learn more about this agency <h4>Duties</h4><ul><li>Administer student and/or staff reports for school administration through an automated system.</li><li>Serve as official records manager for the school.</li><li>Manage facility programs to ensure compliance to regulatory guidance.</li><li>Present specific briefings to management officials and/or staff to support understanding.</li><li>Consult with senior expert authorities on issues to implement recommendations.</li><li>Maintain forms, process and/or other appropriate documentation.</li><li>Coordinate budget execution for presentation.</li><li>Draft interpretation of budgetary guidance for staff.</li><li>Maintain the student information management database for all students.</li></ul><h4>Requirements</h4><h4> Conditions of Employment</h4><ul><li>Male applicants born after December 31, 1959, must complete a Pre-Employment Certification Statement for Selective Service Requirement.</li><li>Proof of U.S. Citizenship required.</li><li>Direct deposit of pay is required.</li><li>One year trial or probationary period may be required.</li><li>Appointment subject to a suitability/fitness determination, as determined by a background investigation.</li><li>One year supervisory probation period may be required.</li><li>This position requires a Tier 1 (T1) investigation with Childcare Checks since its duties require interaction with children and youth under the age of eighteen (18) years of age.</li><li>This position requires you to submit a Public Financial Disclosure Report (OGE 278) or a Confidential Financial Disclosure Report (OGE450) upon entry, and annually thereafter.</li><li>You may be required to sign a transportation agreement.</li><li>Must be able to satisfy the requirements of the 26JUL12 DODI 1400.25 V1230, DoD Civilian Personnel Management System: Employment in Foreign Areas and Employee Return Rights. Visit <a href="https://www.esd.whs.mil/DD/DoD-Issuances/140025/" target="_blank">https://www.esd.whs.mil/DD/DoD-Issuances/140025/</a>.</li><li>Individuals hired from the Continental United States (CONUS) and their family members (who are US citizens) are required to obtain Official Passports prior to departure to the overseas area.</li></ul><h4> Qualifications</h4>Who May Apply: U.S. Citizens In order to qualify, you must meet the education and/or experience requirements described below. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). You will receive credit for all qualifying experience, including volunteer experience. Your resume must clearly describe your relevant experience; if qualifying based on education, your transcripts will be required as part of your application. Specialized Experience: One year of specialized experience which includes managing an annual budget; utilizing information systems to gather data; and advising employees on work and administrative matters. This definition of specialized experience is typical of work performed at the next lower grade/level position in the federal service (GS-09). OR Education: PhD or equivalent doctoral degree or 3 full years of progressively higher level graduate education leading to such a degree or LL.M. in a field which demonstrates the knowledge, skills, and abilities necessary to do the work of the position, such as: Public Administration or Business Administration. OR Combination of Education and Experience: A combination of education and experience may be used to qualify for this position as long as the computed percentage of the requirements is at least 100%. To compute the percentage of the requirements, divide your total months of experience by 12. Then divide the total number of completed graduate semester hours (or equivalent) beyond the second year (total graduate semester hours minus 36) by 18. Add the two percentages. You will be evaluated on the basis of your level of competency in the following areas: <ul><li>Administration and Management</li><li>Financial Management</li><li>Human Resources Management</li><li>Planning and Evaluating</li><li>Research</li></ul><h4>Education</h4>FOREIGN EDUCATION: If you are using education completed in foreign colleges or universities to meet the qualification requirements, you must show the education credentials have been evaluated by a private organization that specializes in interpretation of foreign education programs and such education has been deemed equivalent to that gained in an accredited U.S. education program; or full credit has been given for the courses at a U.S. accredited college or university. For further information, visit: <a href="http://www.ed.gov/about/offices/list/ous/international/usnei/us/edlite-visitus-forrecog.html" target="_blank">http://www.ed.gov/about/offices/list/ous/international/usnei/us/edlite-…</a> <h4>Additional information</h4><ul><li>Applicants must comply with the Exceptional Family Member Program requirements as outlined in the DoD Instruction 1315.19.</li><li>Applicants must be U.S. citizens who are not considered Ordinarily Resident under the applicable Status of Forces Agreement (SOFA). An ordinarily resident is anyone who has lived in the host country longer than the allowed number of days without being a member of the forces assigned, civilian component or a family member of either the aforementioned or who has obtained a work permit for any duration. Ordinarily Resident restrictions apply and vary depending on the host nation.</li><li>Applicants who have family members with special medical needs should ensure that prior to accepting a position overseas their family members' medical needs can be met. Access to care in a military treatment facility may not be available to civilian employees except on a space available basis. Consequently, host nation medical facilities may be the only care available. The availability and level of care at host nation medical facilities will vary by location.</li><li>Employees (and family members) who require medical or dental care in the overseas location will be responsible for obtaining and paying for such care. Access for civilian employees and their families to military medical and dental treatment facilities is on a space-available and reimbursable basis only.</li><li>Medical and dental care may be provided by host nation providers. The availability and level of care at host nation medical and dental facilities will vary by location.</li><li>Status candidates subject to the 5 year overseas rotation, who are currently overseas, must have enough time to meet the initial tour stated in the job announcement. Waivers may not be granted to meet the 5 year limitation requirement.</li><li>Status applicants in their fourth year of an overseas assignment cannot be selected unless a waiver of the 5 year overseas service limitation requirement is approved.</li><li>Selectees recruited outside the U.S. will have their eligibility for foreign area benefits determined at the time of hire.</li><li>For positions in a foreign country, that country's laws or international agreements may have a direct impact on the ability of an employee's same sex domestic partner or spouse to accompany the employee and receive certain benefits. If you believe you may be affected by these laws and agreements, you should familiarize yourself with relevant information before applying for or accepting this position.</li><li>The initial length of this overseas tour is 24 months.</li><li>Applicants with a disability who need a reasonable accommodation for any part of the application or hiring process should notify David Walton <a href="mailto:ra@dodea.edu" target="_blank">ra@dodea.edu</a></li><li>This position is not covered by a bargaining unit.</li><li>You may claim Priority Placement Program (PPP) preference.</li></ul>You can find more information about this vacancy in the How You Will Be Evaluated section. Read more <ul><li> A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits. Review our benefits Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.</li></ul><h4>How You Will Be Evaluated</h4>You will be evaluated for this job based on how well you meet the qualifications above. Once the announcement has closed, a review of your application package (resume, supporting documents, and responses to the questionnaire) will be used to determine whether you meet the qualification requirements listed on this announcement. If you are minimally qualified, your résumé and supporting documentation will be compared against your responses to the assessment questionnaire to determine your level of experience. If, after reviewing your résumé and/or supporting documentation, a determination is made that you have inflated your qualifications and/or experience, you may lose consideration for this position. Please follow all instructions carefully when applying, errors or omissions may affect your eligibility. Basis for Rating: Qualified candidates will be assigned to one of three quality categories: Best Qualified, Highly Qualified and Qualified. Veteran preference eligibles are listed ahead of non-preference eligibles within each quality category.<ul><li>Best Qualified. Candidates in this category possess exceptional skills and experience to exceed well above the minimum requirements for the announced position.</li><li>Highly Qualified. Candidates in this category possess good skills and experience above the minimum requirements for the announced position.</li><li>Qualified. Candidates in this category meet the minimum experience requirements for the announced position.</li></ul>Additional Information regarding overseas appointments: <ul><li>If an employee brings a child to an overseas location and that child is entitled to attend a DoD school on a space-required basis in accordance with DoDEA Regulation 1342.13, the DoDEA and the Military Department responsible for providing related services will ensure that the child, if eligible for special education, receives a free appropriate public education, including related services pursuant to DoDI 1342.12 and DoDM 1342.12.</li><li>If an employee brings an infant or toddler (up to 3 years of age) to an overseas location, and that infant or toddler, but for the child's age, is entitled to attend the DoDEA on a space-required basis in accordance with DoDEA Regulation 1342.13, then the Military Department responsible for EIS will provide the infant or toddler with the required EIS in accordance with the eligibility criteria consistent with DoDI 1342.12 and DoDM 1342.12.</li><li>If an employee brings a family member to an overseas location who requires medical or dental care, then the employee will be responsible for obtaining and paying for such care. Access for civilian employees and their families to military medical and dental treatment facilities is on a space-available and reimbursable basis only.</li><li>Family member appointments will expire based on the sponsor's rotation date. Family member appointments may not exceed two months after an employee is no longer considered a family member within the local commuting area due to PCS or divorce of sponsor or, in the case of a child, the age of 23. Family members are defined according to the DODI 1400.25, Vol.1232 as: For a military member whose duty station is in a foreign area, the member's spouse or unmarried dependent child. For a civilian US employee as defined by section 2105 of Title 5, United States Code, the employee's spouse, domestic partner, or unmarried dependent child, or unmarried child of the employee's spouse or domestic partner. A family member must physically reside with his or her sponsor to receive family member preference.</li></ul>

Position Title: Administrative Assistant II (Community Education Outreach) Department: Community Education (COM) Division: Workforce Development (WOD) Employee Status: Full-time Type: Support Staff Association (SSA – Union) Salary:( $19.00 - $20.00 hourly) Grade: 8 FLSA: Non-exempt _____________________________________________________________ Reporting Relationships Reports to: Executive Director of Community and Continuing Education. Functional supervision is received from Manager of Community Education and Manager of Continuing Education. Supervision Exercised: Supervision may be exercised over student workers. &nbsp; Job Summary Provide program assistance to Rock Valley College’s Community Education Outreach programs. &nbsp; Essential Duties and Responsibilities include the following. Related duties may be assigned. &nbsp; 1. Provide exceptional customer service to internal and external constituents. 2. Maintain accurate knowledge of program/college resources in order to respond to the questions of both internal and external constituents. 3. Maintain Community Education Outreach program files per ICCB (Illinois Community College Board) and HLC (Higher Learning Commission) requirements. 4. Comply with FERPA (Family Education and Rights Privacy Act) regulations. 5. Provide administrative support to Executive Director of Community and Continuing Education Education, and office of Community and Continuing Education, and Center for Learning in Retirement. 6. Manage operations of Community and Continuing Education Department. 7. Assist with operations of Center for Learning in Retirement. 8. Provide training to and functional supervision of program assistants to achieve division/program goals. 9. Extract and manipulate programmatic financial/enrollment data from Colleague for semester reporting and yearly forecasting. 10. Interpret policies and procedures as established by supervisors. 11. Liaise with other departments within the college to ensure classes are conducted smoothly. 12. Process class changes and cancellations. 13. Provide faculty and facility assistance. 14. Assist with administration of division/program budgets and financial transactions. 15. Direct payroll process for all Community and Continuing Education faculty. 16. Reconcile and authorize payments to contractual vendors. 17. Manage employment process for all faculty and vendors. 18. Process facility use agreements and reimbursements. 19. Maintain the master course file within the College’s mainframe operating system. 20. Coordinate the planning, scheduling and implementation of all course offerings in Community Education Outreach programs. 21. Review all new course proposals and make recommendations. 22. Order class supplies and process reimbursement requests. 23. Maintain high level of confidentiality and discretion. 24. Attend meetings as requested. 25. Regular attendance is expected. 26. Using tact and courtesy, the ability to establish and maintain effective relationships with persons contacted in the course of work. 27. Other duties as assigned. Qualifications To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and/or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. &nbsp; Minimum Qualifications Associate’s degree in related field or equivalent combination of education and experience. 12 – 24 months of related experience in an administrative assistant position is required. Ability to use independent judgment and function autonomously. Excellent written and oral communication skills. Advanced computer skills required. Ability to supervise and train others. &nbsp; Work Environment While performing the duties of this job, the employee regularly works in an office setting. Physical Demands Physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job: While performing the duties of this job, the employee is regularly required to use hands and fingers to handle, feel, or operate objects, tools or controls, and reach with hands and arms. The employee is frequently required to stand, talk and hear.

Rock Valley College

Administrative Assistant ll (Community Education Outreach)

Position Title: Administrative Assistant I – Workforce Equity Initiative (WEI) Department: Workforce Development (WOD) Division: Workforce Development (WOD) Employee Status: Full-time (Grant Funded through June 30, 2025 with possibility of renewal) Type: Support Staff Association (SSA-Union) Salary: ($17.80 hourly) Grade: 6 FLSA: Non-exempt __________________________________________________________________________ Reporting Relationships Reports to: Workforce Equity Initiative Program Director Supervision Exercised: Supervision may be exercised over student workers. Job Summary: Under limited supervision, the Administrative Assistant provides essential clerical support, reception services, and data management for the department. This role includes overseeing daily office operations, managing student workers, and coordinating schedules. The Administrative Assistant must exercise sound judgment in handling routine and non-routine tasks while maintaining confidentiality and discretion. Exceptional customer service is critical in interactions with students, faculty, staff, and external parties. Essential Duties and Responsibilities: The following duties are key responsibilities of the role. Additional related duties may be assigned as needed. General Office Duties: 1. Organize and distribute mail daily, weekly, and monthly. 2. Handle incoming calls, provide information, direct inquiries, and take messages. 3. Check and respond promptly to all RVC-WEI related emails. 4. Manage intake for students visiting the office, guiding them through initial steps and reviewing new applications for eligibility and grant compliance. 5. Maintain up-to-date and well-organized student files and storage systems, ensuring that all documentation is accurate. 6. Distribute necessary resources to students and update the tracking file for submission. 7. Process requests for completion and employment stipends, ensuring timely submissions. 8. Contact students who have completed the program to verify employment status and update records. 9. Keep application and enrollment logs current with the latest information. 10. Organize and prepare documents requiring Director approval. 11. Review and place orders for office and departmental supplies as needed. 12. Backup and organize files for completed, dropped, and employed students. 13. Ensure that student lockers at the satellite locations are stocked and organized. 14. Organize and process departmental orders for supplies and materials. 15. Organize student orientations, send out emails, and follow up on attendance. 16. Begin preparations for graduation and career fairs, coordinating with relevant parties. 17. Coordinate the supervisor’s schedule, making appointments and organizing meetings. 18. Compile, prepare, and revise materials such as correspondence, reports, statistical tables, addresses, and forms from rough drafts or previous versions. 19. Proofread documents for errors and make necessary corrections. 20. Maintain accurate knowledge of resources to respond to internal and external customer inquiries. 21. Operate and perform minor maintenance on office equipment such as photocopying and fax machines. 22. Maintain a tickler file and organize, file, code, and arrange documents according to guidelines. 23. Attend meetings as needed, taking notes and minutes as required. 24. Utilize the internet for research and communication purposes. 25. Organize and maintain systems for backup and storage of files. 26. Arrange and coordinate travel schedules and reservations. 27. Regular attendance is expected. 28. Using tact and courtesy, establish and maintain effective relationships with individuals contacted during the course of work. Qualifications: To perform this job successfully, an individual must meet the following requirements. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Minimum Qualifications: · High School Diploma or Equivalent required. College or technical school coursework preferred, or three to six months of related experience/training, or an equivalent combination of education and experience. · Strong ability to read, comprehend, and follow instructions, correspondence, and memos. · Proficiency in writing correspondence and effectively presenting information in one-on-one and small group situations. · Competence in basic arithmetic, including the ability to add, subtract, multiply, and divide using whole numbers, fractions, and decimals. · Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form, and to solve problems involving several concrete variables in standardized situations. · Proficiency in Windows, Microsoft Word, Excel, and database entry. · Ability to learn and use the College’s administrative software system as appropriate to the position. Work Environment While performing the duties of this job, the employee regularly works in an office setting. Physical Demands Physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job: While performing the duties of this job, the employee is regularly required to use hands and fingers to handle, feel, or operate objects, tools or controls, and reach with hands and arms. The employee is frequently required to stand, talk and hear.

Administrative Assistant l - Workforce Equity Initiative (WEI)

You Lead the Way. We’ve Got Your Back.With the right backing, people and businesses have the power to progress in incredible ways. When you join Team Amex, you become part of a global and diverse community of colleagues with an unwavering commitment to back our customers, communities and each other. Here, you’ll learn and grow as we help you create a career journey that’s unique and meaningful to you with benefits, programs, and flexibility that support you personally and professionally.At American Express, you’ll be recognized for your contributions, leadership, and impact—every colleague has the opportunity to share in the company’s success. Together, we’ll win as a team, striving to uphold our company values and powerful backing promise to provide the world’s best customer experience every day. And we’ll do it with the utmost integrity, and in an environment where everyone is seen, heard and feels like they belong.Join Team Amex and let's lead the way together.This is an exciting opportunity to join the Acquirer Platform Transformation team in Global Merchant and Network Services. We are looking for a forward-thinking, high-energy, standout individual to support the Vice President of Acquirer Products and Transformation and the Vice President of Acquirer Platform Transformation. Additionally, this role will lead programs/projects crafted to improve the teams’ culture, teamwork, and employee engagement, e.g., team building, community service, social events, and the like.We are looking for an individual who has a passion for details and can provide an outstanding standard of support for both VPs. They will work autonomously and efficiently, anticipating the leader’s needs and “connecting the dots” behind the scenes. The ideal candidate should be highly energetic, organized, flexible, credible, and used to working in a fast-paced environment. The Executive Administrative Assistant should be a self-starter, one who interacts regularly with the VP's team and other senior leaders' Assistants, and with senior leadership teams and business leaders.How will you make an impact in this role?In this role, you will be responsible for:<ul><li>Organizing and proactively maintaining calendars, including scheduling meetings across multiple time-zones, using a high level of tact and integrity</li><li>Assisting the VP with appropriate email delegation, booking meetings, and reacting and corresponding on behalf. Prioritizing what is important and urgent. Acknowledging receipt/replies etc.</li><li>Coordinating conferences and staff meetings, including room booking, catering, security etc.</li><li>Organizing external business meetings, making all necessary arrangements including sending invites, reserving rooms, Webex setup etc</li><li>Coordinating travel arrangements and logistics (hotel, visa, rental car, and other travel-related needs)</li><li>Processing monthly expense reports and reviewing expense reports for approval</li><li>Assisting with on and off boarding and new employee logistics</li><li>Tracking timekeeping for team</li><li>Working closely with other administrative assistants on office operations and providing back-up support when needed</li><li>Maintaining headcount reporting, organizational charts, and department distribution lists&nbsp;</li><li>Managing the procurement of office supplies and other departmental needs</li><li>Supporting ad hoc project work as directed by leadership</li></ul>Minimum Qualifications<ul><li>Ideal candidate should have previous experience as an Executive Assistant </li><li>Excellent calendar management skills&nbsp;across time zones</li><li>Ability to quickly adapt and be flexible in a dynamic workplace&nbsp;</li><li>High level of integrity required for handling sensitive and confidential information</li><li>Strong interpersonal, relationship and networking skills to build and maintain effective professional relationships across all areas of the organization</li><li>Highly organized with an ability to demonstrate keen attention to details, adaptability, flexibility, resourcefulness and efficiency</li><li>Demonstrated ability to take the initiative to spot problems before they arise, find solutions, and provide timely follow-through on projects</li><li>Demonstrated ability to work with a sense of urgency and under pressure, as needed to handle multiple tasks and prioritize effectively</li><li>Strong proficiency with MS Office, including Word, Excel, PowerPoint and Outlook required</li><li>Experience with Ariba, Concur, Dayforce and other AMEX systems preferred</li><li>Commitment to ongoing learning and development</li><li>Bachelor degree preferred.</li></ul>Salary Range: $24.05 to $48.10 hourly + bonus + benefitsThe above represents the expected hourly pay range for this job requisition. Ultimately, in determining your pay, we’ll consider your location, experience, and other job-related factors.Employment eligibility to work with American Express in the U.S. is required as the company will not pursue visa sponsorship for these positions.We back our colleagues and their loved ones with benefits and programs that support their holistic well-being. That means we prioritize their physical, financial, and mental health through each stage of life. Benefits include:<ul><li>Competitive base salaries&nbsp;</li><li>Bonus incentives&nbsp;</li><li>6% Company Match on retirement savings plan&nbsp;</li><li>Free financial coaching and financial well-being support&nbsp;</li><li>Comprehensive medical, dental, vision, life insurance, and disability benefits&nbsp;</li><li>Flexible working model with hybrid, onsite or virtual arrangements depending on role and business need&nbsp;</li><li>20+ weeks paid parental leave for all parents, regardless of gender, offered for pregnancy, adoption or surrogacy&nbsp;</li><li>Free access to global on-site wellness centers staffed with nurses and doctors (depending on location)&nbsp;</li><li>Free and confidential counseling support through our Healthy Minds program&nbsp;</li><li>Career development and training opportunities</li></ul>For a full list of Team Amex benefits, visit our Colleague Benefits Site.American Express is an equal opportunity employer and makes employment decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, disability status, age, or any other status protected by law.We back our colleagues with the support they need to thrive, professionally and personally. That's why we have Amex Flex, our enterprise working model that provides greater flexibility to colleagues while ensuring we preserve the important aspects of our unique in-person culture. Depending on role and business needs, colleagues will either work onsite, in a hybrid model (combination of in-office and virtual days) or fully virtually.US Job Seekers/Employees - Click here to view the “Know Your Rights” poster and the&nbsp;Pay Transparency Policy Statement.If the links do not work, please copy and paste the following URLs in a new browser window:&nbsp;<a href="https://www.dol.gov/agencies/ofccp/posters&nbsp;to" target="_blank">https://www.dol.gov/agencies/ofccp/posters&nbsp;to</a> access the three posters.

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