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Job Description:1. GENERAL POSITION INFORMATIONPosition Name&nbsp;: Executive Assistant to the PresidentClassification: ExemptFTE: 1.0 Full-TimeWork Hours: 37.5 HoursDepartment/Division: Executive AdministrationSupervisor: PresidentBenefits: Comprehensive benefits package including employer paid and employer sponsored health, dental and vision insurance plan options. 403(b) retirement plan with up to 10% match after one year. Tuition waiver eligibility for UWS academic programs after one year of employment. Free and reduced cost care in the campus health center for employees and their immediate family members. Paid vacation, sick, wellness time and holidays.2. POSITION SUMMARY<ul><li>The Executive Assistant helps to ensure smooth and orderly operation for the Office of the President by providing administrative support to the President and members of executive leadership as identified/appropriate.Reporting todirectly to the President of the University, the Executive Assistant provides complex and confidential support requiring discretion, initiative, and sound judgement in matters of significance.&nbsp;</li></ul><ul><li>The primary responsibilities include coordinating calendars; support for Board of Trustees’ meetings and events, serving as Board liaison; arranging meetingsfor institutional events (both onsite and offsite); event logistics; assisting in preparation of documents and materials; developing and formatting presentations; processing paperwork; and providingassistance to students, employees, and the public as needed</li></ul><ul><li>This position requires a high degree of confidentiality and discretion and involves interactions with both internal and external constituents – staff, faculty, students, trustees, and partners.</li></ul><ul><li>Strong attention to detail, the ability to problem solveand to multi-task in a fast-paced environment are also necessary to meet the responsibilities of the position.&nbsp;</li></ul><ul><li>Establishes and maintainsa welcoming, hospitable and professional communication with the Board of Trustees, administration, staff, faculty, students and various other stakeholders of the university on behalf of the president and executive administration.&nbsp;</li></ul>3. KEY RESPONSIBILITIESScheduling and Managing Meetings/Events (55%):<ul><li>Facilitates flow of communication to and from the President’s office, receiving internal and external correspondence, prioritizing for review and/or response by the President and responding to time-sensitive matters.</li></ul><ul><li>Oversees and maintains the President’scalendars including organizing and ensuring notice to stakeholders for meetings and other gatherings involving or on behalf of the President. Manages other executive leaders’ calendars as appropriate.&nbsp;</li></ul><ul><li>Serves as liaisonfor the Board of Trustees, facilitating activities and matters of institutional significance for the Board on behalf of and in concert with the President.&nbsp;</li></ul><ul><li>Manages and coordinates administrative support for meetings including Board responsibilities, Board portal management, materials creation, dissemination, agenda-setting, minutes, etc.&nbsp;</li></ul><ul><li>Plans logistical arrangements for various meetings and events including but not limited to venue, catering, room accommodations, audiovisual, travel, etc. Provides logistical support for meetings via web conference platforms.</li></ul><ul><li>Prepares agendas and distributes materials for meetings; records minutes at meetings as assigned, ensures minutes are posted on the university’s internal document managementsystem.</li></ul><ul><li>Arranges and coordinates special eventsfor and on behalf of the President or other university leaders.</li></ul>Daily Functions to Support the Office of the President(35%):<ul><li>Acts as a liaison for the Presidentby answering incoming telephone calls, quickly imparting information and responding to requests and inquiries; appropriately routing calls, taking messages, and ensuring that communication to and from the President’s office is positive and effective.</li></ul><ul><li>Welcomes, prepares for, and assists visitors to the Office of the President.</li></ul><ul><li>Checks Office of the President email daily. Coordinate with president or executive team members to review and respond to inquiries.</li></ul><ul><li>Maintains appropriate and effective filing system for the Office of the President. Process confidential documents and records and ensure confidentiality of these records and relatedconversations.</li></ul><ul><li>Orders and manages office supplies for the Office of thePresident.</li></ul><ul><li>Completes and processes travel reimbursement forms; reconciles and reports credit card statements with receipts. Calculate mileage, per diem, lodging, and otherexpenses.</li></ul><ul><li>Processes and documents invoices for ExecutiveAdministration.</li></ul><ul><li>Performs other duties asassigned.</li></ul>Special Projects&nbsp;(10%):<ul><li>Researches, prioritizes and follows-up on multiple issues and concerns addressed to Office of the President, including those of a sensitive and confidential nature.</li></ul><ul><li>Executes special projects,implements and completes specific projects assigned by the Administrative Manager or Executive Administration.&nbsp;This may include varying levels of ability to initiate, plan, organize, oversee and complete complex tasks and events.</li></ul>4. UWS CORE VALUESBest Practices:&nbsp;We maintain high standards by using and integrating evidence across multiple disciplines.Curiosity:&nbsp;We are innovative, open minded, and forward thinking.Inclusiveness:&nbsp;We are respectful, mindful, and welcoming of different ways of being, thinking, and doing.Professionalism:&nbsp;We are responsible, respectful, and accountable.Student-Focus:&nbsp;We work for the common good of students’ academic and professional success.Whole-Person Health:&nbsp;We promote physical, mental and emotional wellness in all facets of the UWS experience.5. POSITION QUALIFICATIONSRequiredEducation &amp; Training: Bachelor’s degree or a combination of education and related workexperience.Experience: Minimum three (3) years’ experience as an assistant to a senior administrator or equivalent position.Related Knowledge, Skills &amp; Abilities: Computer Expertise: MS Office Suite (Word, Excel, PowerPoint, Outlook.); Adobe; e-mail applications; web conferencing systems ZOOM and web-based applications. Able to input, organize and evaluate basic and complex data and information in electronic format; Highly effective oral and written communication skills; Occasionally work evening and weekend hours as requested; Demonstrate ability to think quickly and act appropriately in emergency situations; Ability to adapt and adjust to last minute changes; Willing to learn and take on tasks of increasing responsibility.&nbsp;PreferredExperience: Previous higher education experience strongly preferred.Related Knowledge, Skills &amp; Abilities: Experience with Teams6. APPLICATION, SCREENING AND HIRING PROCESS:Screening of applicants will begin immediately, and the position will remain open until filled. To apply, please submit a resume and cover letter; you may attach your materials as Word or PDF documents.University of Western States conducts background checks for the finalist or finalists of staff and faculty positions. The type of background check will vary by position type.University of Western States offers a generous compensation and benefits package, as well as the opportunity to work for a leader in the field of education. To learn more about our competitive benefits and additional rewards, including generous paid time-off, medical and dental insurance coverage, life and disability insurance, retirement plan with employer contribution, multiple flexible spending accounts, tuition reimbursement, click the link below.<a href="https://www.uws.edu/about/employment/" target="_blank">https://www.uws.edu/about/employment/</a>University of Western States is an Equal Opportunity Employer.

University of Western States

Executive Assistant

<h4>Summary of Position</h4>The Administrative Assistant will handle the day-to-day administrative duties for the SVP, Brand &amp; Creative and SVP, Originals &amp; Digital Marketing. In addition to general administrative work, the Administrative Assistant will support calendar management, meeting coordination, travel arrangements, preparation of meeting materials and presentations, and tracking of deliverables. The ideal candidate for this role is driven, organized, professional, and interested in growing their career in entertainment marketing.<h4>Responsibilities</h4><ul><li>Manage and maintain executives’ calendars, assist in meeting preparation conference room setup, and schedule/ coordinate meetings, conferences, and teleconferences. Attend and take notes as applicable.&nbsp;</li><li>Screen incoming calls and correspondence and respond independently when appropriate</li><li>Manage a high level of communication with internal and external contacts, including internal staff, management, executive producers, and showrunners</li><li>Track team’s Holidays, Out of Office, and Announcements</li><li>Arrange domestic and international travel as needed</li><li>Prepare expense reports and departmental invoices, including coding, scanning, and reconciling; experience with Concur and/or other expense systems</li><li>Develop processes that simplify, automate, and add reliability to all departmental procedures</li><li>Create, update weekly, and maintain databases and key spreadsheets</li><li>Prepare agendas, decks and other materials for department meetings and presentations</li><li>Work with Facilities and IT team on office needs and to expedite technology requests</li><li>Maintain confidentiality and discretion for all conversations, meetings, and documents</li></ul><h4>Qualifications and Skills</h4><ul><li>Bachelor’s degree or relevant administrative experience</li><li>Strong computer skills including Outlook, Google Drive (Docs, Sheets, Slides)</li><li>Excellent organization, time, and project management skills</li><li>Exceptional written, verbal, and interpersonal communication skills and previous experience working with senior executives</li><li>Self-starter with the ability to multitask, prioritize, and work proactively in a fast-paced, high-volume, creative and deadline-oriented environment</li><li>Appropriate time management and prioritization, and close attention to detail</li></ul><h4>Nice to Haves</h4><ul><li>A passion for entertainment marketing and pop culture</li></ul><h4>About STARZ</h4>STARZ (<a href="http://www.starz.com" target="_blank">www.starz.com</a>), a Lionsgate company, is a leading media streaming platform committed to delivering premium content that amplifies narratives by, about and for women and underrepresented audiences. STARZ is home to the highly rated and first-of-its-kind STARZ app that offers the ability to stream or download STARZ premium content, as well as the flagship domestic STARZ® service, including STARZ ENCORE, 17 premium pay TV channels, and the associated on-demand and online services. STARZ is available across digital OTT platforms and multichannel video distributors, including cable operators, satellite television providers, and telecommunications companies. In February 2021, STARZ launched #TakeTheLead, a multi-faceted and innovative inclusion initiative expanding its existing efforts to improve representation on screen, behind the camera and throughout the company.<h4>Our Benefits</h4><ul><li>Full Coverage – Medical, Vision, and Dental</li><li>Annual discretionary bonus and merit increase</li><li>Work/Life Balance – generous sick days, vacation days, holidays, and Impact Day</li><li>401(k) company matching</li><li>Tuition Reimbursement (up to graduate degree)</li></ul><h4>Compensation</h4>$50,000 - $55,000<h4>EEO Statement</h4>Lionsgate is an equal employment opportunity employer. All employees and applicants are evaluated on the basis of their qualifications, consistent with applicable state and federal laws. In addition, Lionsgate will provide reasonable accommodations for qualified individuals with disabilities. Lionsgate will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of applicable state and federal law. &nbsp;

STARZ

Administrative Assistant

ABOUT GREYSTARGreystar is a leading, fully integrated global real estate company offering expertise in property management, investment management, development, and construction services in institutional-quality rental housing, logistics, and life sciences sectors. Headquartered in Charleston, South Carolina, Greystar manages and operates more than $290 billion of real estate in 247 markets globally with offices throughout North America, Europe, South America, and the Asia-Pacific region. Greystar is the largest operator of apartments in the United States, manages more than 857,400 units/beds globally, and has a robust institutional investment management platform comprised of more than $76 billion of assets under management, including over $34 billion of development assets. Greystar was founded by Bob Faith in 1993 to become a provider of world-class service in the rental residential real estate business. To learn more, visit <a href="http://www.greystar.com" target="_blank">www.greystar.com</a>. JOB DESCRIPTION SUMMARYProvides administrative support to the Managing Director and other senior managers in the division, coordinates and manages the scheduling of business meetings, conference calls, appointments, and other events. Acts as the liaison between the Managing Director and other team members, and others outside of the Company.JOB DESCRIPTION <ul><li>Maintains calendars for events and appointments for the Managing Director and other senior managers within the department by scheduling calls, appointments, and meetings, securing meeting space and meeting facilities, resolving scheduling conflicts as necessary to ensure effective use of time and resources, and preparing meeting materials and communications to attendees.</li><li>Manages the daily schedule and calendar for the Managing Director by reviewing and preparing for planned meetings and events, gathering materials, documents, and other materials needed in advance of the event, and being available as needed for follow-up and assistance during the scheduled event.</li><li>Makes travel arrangements for the Managing Director, visitors, dignitaries, and others as needed by making reservations and purchasing tickets, making hotel, rental car, and other travel accommodations, ensuring that materials and resources are available at destination locations, resolving travel-related conflicts or scheduling changes, and completing and submitting expense reports in a timely fashion.</li><li>Prepares proposals, presentations, memos, e-mails, reports, spreadsheets, letters, and other documents for internal and external distribution by drafting, proofreading and spell-checking documents, creating graphs, charts, and other graphic enhancements, and overseeing production, packaging, and distribution to appropriate audiences and recipients.</li><li>Reviews and/or assists in preparing budget, financial, and other administrative documents by analyzing and evaluating information, reconciling statements and documents, and coordinating with other department heads to discuss resource needs, issues, and questions.</li><li>Participates in or completes special projects and other assignments by planning and coordinating tasks and activities with other team members, contracting with vendors, service providers, and other internal or external resources as needed, leading and/or participating in meetings, and following through to complete specific tasks and activities.</li></ul>#LI-KD1The salary range for this position will be between $62,500 - $72,500.Additional Compensation:<ul><li>Corporate Positions:&nbsp;In&nbsp;addition to the base salary, this role may be eligible to participate&nbsp;in&nbsp;an annual bonus program based on&nbsp;individual and company performance.</li><li>Onsite Property Positions:&nbsp;In&nbsp;addition to the base salary, this role may be eligible to participate&nbsp;in weekly, monthly, and/or quarterly bonus programs.</li></ul>Robust Benefits Offered*:<ul><li>Competitive Medical, Dental, Vision, and Disability &amp; Life&nbsp;insurance benefits. Low (free basic) employee Medical costs for employee-only coverage; costs discounted after 3 and 5 years of service.</li><li>Generous Paid Time off. All new hires start with 15 days of vacation, 4 personal days, 10 sick days, and 10 paid holidays. Plus your birthday off after 1 year of service! Additional vacation accrued with tenure.</li><li>For onsite team members, onsite housing discount at Greystar-managed communities.</li><li>6-Week Paid Sabbatical after 10 years of service (and every 5 years thereafter).</li><li>401(k) with Company Match up to 6% of pay after 6 months of service.</li><li>Paid Parental Leave and lifetime Fertility Benefit reimbursement up to $10,000 (includes adoption or surrogacy).</li><li>Employee Assistance Program.</li><li>Critical Illness, Accident, Hospital&nbsp;Indemnity, Pet&nbsp;Insurance and Legal Plans.</li><li>Charitable giving program and benefits.</li></ul>*Benefits offered for full-time employees. For Union and Prevailing Wage roles, compensation and benefits may vary from the listed&nbsp;information above due to Collective Bargaining Agreements and/or local governing authority.Greystar will consider for employment qualified applicants with arrest and conviction records.CLOSING DATEOctober 27, 2024

Greystar

Administrative AssistantReady to take your career to the next level? We're looking for a motivated and highly organized individual to join our team as an Administrative Assistant.Who is Colorado Gives?&nbsp;Colorado Gives Foundation&nbsp;has been connecting donors and innovative Colorado nonprofits since 1975. As the community foundation serving Jefferson County, we are committed to activating ideas, people, and resources so that all Jeffco communities have the opportunity to thrive. We help donors with philanthropic planning, support nonprofits with grants and resources, and build resilient and connected communities together. Our work is rooted in radical listening and a commitment to equity and inclusion. We like trying new things, so let’s dream big and make something better today!Benefits and Perks:We value our employees’ time and efforts. Our commitment to your success is enhanced by a competitive compensation of $49,000 - $54,000 annually, depending on experience, and an extensive benefits package including:&nbsp;<ul><li>Health insurance</li><li>Dental Insurance</li><li>Vision insurance</li><li>401(k) / retirement plan</li><li>401(k) employer matching</li><li>Life insurance</li><li>Disability insurance</li><li>Flexible spending account</li><li>Health savings account</li><li>Paid time off</li><li>Flexible schedule</li><li>Employee assistance program</li><li>Paid family leave</li><li>Professional development assistance</li><li>Paid holidays</li><li>Remote work/telecommuting options</li><li>Workplace perks</li></ul>We are also conveniently located on the G-line in Old Town Arvada. We’re pretty fun, so you’ll like working with us.What is the Job?As the Administrative Assistant for two departments at Colorado Gives Foundation, you’ll gain insight into the Foundation's operations, engage with donors and nonprofits, and support fundraising efforts, making a community impact.This role requires attention to detail, catching errors, and enhancing communication clarity. You excel at keeping departments organized and prepared, often anticipating needs before they arise. This job could be a perfect fit if you thrive behind the scenes, ensuring everything runs smoothly and deadlines are met!To succeed, you should have:<ul><li>Highly organized, detail-oriented, and able to manage multiple tasks under tight deadlines.</li><li>Proficient in Microsoft Outlook, Excel, Word, and PowerPoint.</li><li>High school diploma (or equivalent) with at least 1 year of experience in administrative or customer service roles.</li></ul>Your essential duties and responsibilities as the Administrative Assistant will include:<ul><li>Assist with event planning, logistics, and webinar facilitation.</li><li>Manage meeting scheduling, preparation, and follow-up for department heads.</li><li>Draft, proofread, and distribute correspondence, including emails and presentations.</li><li>Organize and maintain physical and digital files; handle phone and visitor inquiries.</li><li>Coordinate travel, expense reports, and special projects for department heads.</li></ul>Diversity, Equity, and InclusionWe are committed to maintaining the best environment for our employees where people can show up as their authentic selves and grow with the Foundation. We are committed to creating an equitable and inclusive workplace and can only achieve this together.&nbsp;In that spirit, we provide equal employment opportunities to all employees and applicants without regard to sex, gender identity, sexual orientation, genetics, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law.

Insperity

Title:&nbsp;Senior Administrative Assistant (Pott College of Science, Engineering, and Education) Division: Provost's Office Department: Pott College of Science, Engineering, &amp; Education FLSA Status:&nbsp;Non-Exempt Salary Range:&nbsp;Grade 5: $13.43/hour EEO Job Group:&nbsp;5 E6 Position Summary The University of Southern Indiana is accepting applications for&nbsp;Senior Administrative Assistant (Pott College of Science, Engineering, and Education). Provide administrative assistance to staff and faculty members of the Department of Biology and College Administration. Duties/Responsibilities&nbsp; <ul><li>Assist chair in preparation of correspondence, forms, reports, and memos; prepare mailings as needed. </li><li>Serve as office receptionist and receive and route telephone calls; take messages, schedule appointments, answer inquiries, submit work orders, and deliver/distribute mail/packages as needed. </li><li>Assist with routine clerical duties such as scanning/copying student materials as requested by faculty, collecting, and scanning syllabi, originating and maintaining advising folders for students, and order textbooks as needed. </li><li>Assist in the preparation of academic schedules (classes, faculty student advising). Under the Dean’s approval, schedule classes/rooms and enter into Banner each semester; report changes for room/faculty/max to Registrar’s office as it occurs. </li><li>Assist the Biology Department with SIAASGN for FLP/FTE. Under Dean’s approval, complete faculty office hour schedule per semester and post on web. </li><li>Communicate with students daily, help resolve issues/problems/situations that may occur. Answer student questions regarding school policy, faculty availability, and general university procedures. </li><li>Assist faculty members with travel requests, travel expense reports, and scanning receipts and other travel related documentation. </li><li>Order and maintain inventory of office supplies and forms. Assist chairs and faculty with orders in BuyUSI and monthly reconciliation of purchases made using the Departmental purchase card. </li><li>Other related duties as assigned.</li></ul> Required Knowledge and Skills <ul><li>High School diploma/GED with two years office experience or an equivalent combination of education and experience. </li><li>Knowledge of microcomputers, word processing, spreadsheet, and electronic mail. </li><li>Strong time management, interpersonal, written, and oral communication skills. </li><li>Ability to work with a diverse group of internal and external individuals.</li></ul> Preferred Knowledge and Skills Professional working knowledge of multiple software packages, including Windows 11. Regular Work Hours/Travel Requirements Standard work hours are Monday through Friday, 8:00 a.m. to 4:30 p.m. Occasional overtime or irregular hours may be required. About USI&nbsp; &nbsp; &nbsp; &nbsp; &nbsp;&nbsp; The University of Southern Indiana is a public higher education institution located on a beautiful&nbsp;1,400-acre campus in Evansville, IN. We offer employees exceptional benefits! Benefits for this&nbsp;position include: <ul><li>Affordable medical, dental, vision, life and short term and long-term disability insurance plans.</li><li>Retirement plan where the University makes the total contribution equivalent to 7% of annual salary.</li><li>Full tuition fee waiver for employees/75% for spouses and dependent children.</li><li>Accrue up to 10 paid vacation days per fiscal year – accrual increases after 4, 7, and 11 years of service</li></ul> For more information about the benefits that USI offers, please visit <a href="http://www.usi.edu/hr/benefits" target="_blank">www.usi.edu/hr/benefits</a>. &nbsp; Application Process &nbsp; Click “Apply Now!” near the top right of this page to complete an application and upload application materials. Application materials should include: <ul><li>Resume</li></ul> Pre-Employment Screening A background check will be required for employment in this position. Authorization to Work in the United States USI typically will not sponsor an employment-related visa for this position. Interview Accommodations Persons with disabilities requiring accommodations in the application and interview process please contact the manager of Employment at <a href="mailto:mcweinzapf@usi.edu" target="_blank">mcweinzapf@usi.edu</a> or (812) 464-1840. Contacting the manager of Employment is intended for use in seeking disability-related accommodations only. For general applicant inquiries, contact Human Resources at <a href="mailto:HumanRes@usi.edu" target="_blank">HumanRes@usi.edu</a> or (812) 464-1815. EEO Statement The University of Southern Indiana is an&nbsp;EEO/AA employer. All individuals including minorities, women, individuals with disabilities and veterans are encouraged to apply. &nbsp;

University of Southern Indiana

Senior Administrative Assistant (Pott College of Science, Engineering, and Education)

26-Aug-2024<h4>Department Administrator</h4>Office of the General Counsel 66654BRPosition DescriptionHarvard University’s Office of the General Counsel is responsible for all legal work in furtherance of Harvard’s teaching and research mission. The Office strives to render timely and thoughtful advice on the broad range of legal issues that Harvard leadership, administrators, and faculty confront in their work on behalf of the University. The Office is organized on the model of a small law firm, comprising of 18 attorneys with experience in private practice, higher education, and government, who are both generalists capable of handling a wide variety of legal matters and specialists with expertise in key areas. The Office embraces a team culture, collaborating and consulting with their colleagues and with outside counsel as appropriate.Reporting to the Deputy General Counsel, this position is responsible for managing the day-to-day administrative and financial operations for the Office of the General Counsel (OGC).Job-Specific Responsibilities:<ul><li>Manages a team of six administrative staff to ensure robust support of OGC’s mission; also works with OGC senior staff to identify and implement improvements and with other Harvard offices as needed.</li><li>Helps address the administrative needs of the attorney staff and helps keep the OGC running smoothly.</li><li>Prepares and manages the OGC budget, finances, and multi-year plans; builds custom financial reporting tools; oversees spending, policies, and approvals.</li><li>Oversees the OGC’s legal billing operations, including managing the workflow of a team of four administrative staff responsible for billing functions.</li><li>Collaborates with Central Finance &amp; Administration (CF&amp;A) to implement policies and ensure compliance with University, legal, and contractual requirements.</li><li>Oversees orientation and onboarding of new employees, temporary staff, and interns.</li><li>Oversees the regular monitoring and auditing of paid time off and internal records.</li><li>Responsible for IT-related operations in OGC, including liaising with Administrative Technology Services and others in Harvard University Information Technology for help desk issues, OGC’s electronic docket and document management systems, computer refreshes and upgrades, implementation of new applications, etc.</li><li>Serves as member of the Local Emergency Management Team, responsible for business continuity, emergency management plans, and disaster recovery issues.</li><li>Works with legal staff to provide input for risk assessments and compliance programs.</li><li>Conducts business needs assessments, drafts business plans, identifies new vendors, and manages contracts in collaboration with OGC senior staff.</li><li>Works with Human Resources (HR) Director and the HR team on issues including performance management, strategic HR initiatives, and headcount requests.</li><li>Oversees all administrative operations, including space and facilities management, office systems, purchasing, facilities, and records management and retention, in collaboration with&nbsp;OGC senior staff.</li><li>Act as a member of the Activities Committee, managing and budgeting for in-office and off-site events.</li><li>Performs other duties and manages other projects as assigned or necessary.</li></ul>Basic QualificationsBachelor’s degree with a minimum of five or more years of progressively responsible experience in finance, operations and/or administration.Additional Qualifications and SkillsStrong organizational skills. Superior interpersonal skills with proven ability to successfully interact and collaborate with varied constituencies in a professional manner, exhibiting excellent written and oral communication skills, team-building skills, and demonstrating tact, poise and diplomacy. Demonstrated ability to cultivate relationships and work collaboratively with all levels of staff. Proven record of outstanding service orientation. Ability to initiate, collaborate, implement, monitor, evaluate, and advance strategic plans that contribute to the overall goals and objectives of a team. Supervisory experience preferred. Key Competencies:<ul><li>Solid business acumen.</li><li>Demonstrated ability in navigating large or complex institutions such as a university.</li><li>Ability to engage, inspire and influence people.</li><li>Ability to work productively and without supervision in a team environment.</li><li>Strong interpersonal, communication, and client service skills.</li><li>Ability to develop clear, actionable steps in support of an overall business strategy.</li><li>Knowledge of financial policies and processes.</li><li>Demonstrated ability to work in an environment where confidential information is present and protected against disclosure by appropriate federal and state statutes.</li><li>Demonstrated ability to handle and safeguard sensitive information that may arise in legal matters, such as financial data, personnel files, and information pertaining to business operations.</li><li>Demonstrated ability to understand and assess complex issues, analyze programs and activities, and recommend necessary actions where appropriate.</li></ul>Additional InformationPlease note that Harvard University cannot provide Visa Sponsorship or Work Authorization for this position.<ul><li>This position involves a hybrid work schedule (currently three days onsite/two days remote). The Office of the General Counsel may alter this schedule as the office’s needs and circumstances change. Employees must be willing to commute to the office in Cambridge as required. All remote work must be performed in a state in which Harvard is registered to do business.</li><li>Due to the confidential nature of the information to which the candidate will have access, a background investigation will be required.</li></ul>Work Format DetailsThis is a hybrid position that is based in Massachusetts. Additional details will be discussed during the interview process. All remote work must be performed within one of the Harvard Registered Payroll States, which currently includes Massachusetts, Connecticut, Maine, New Hampshire, Rhode Island, Vermont, Georgia, Illinois, Maryland, New Jersey, New York, Virginia, Washington, and California (CA for exempt positions only). Certain visa types and funding sources may limit work location. Individuals must meet work location sponsorship requirements prior to employment.BenefitsWe invite you to visit Harvard's Total Rewards website (<a href="https://hr.harvard.edu/totalrewards" target="_blank">https://hr.harvard.edu/totalrewards</a>) to learn more about our outstanding benefits package, which may include: <ul><li>Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.</li><li>Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.</li><li> Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.</li><li>Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.</li><li>Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.</li><li>Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.</li><li> Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.</li><li>Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.</li><li> Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.</li></ul>Job FunctionGeneral Administration Department Office LocationUSA - MA - Cambridge Job Code359057 Admin Dept/Program Admin Work FormatHybrid (partially on-site, partially remote) Sub-Unit------------ Salary Grade057DepartmentOffice of the General CounselUnion00 - Non Union, Exempt or Temporary Time StatusFull-time Pre-Employment ScreeningCredit, Criminal, Education, IdentityCommitment to Equity, Diversity, Inclusion, and BelongingHarvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.EEO StatementWe are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.LinkedIn Recruiter Tag (for internal use only)#LI-AB1

Harvard University FAS Human Resources

Department Administrator

ABOUT GREYSTARGreystar is a leading, fully integrated global real estate company offering expertise in property management, investment management, development, and construction services in institutional-quality rental housing, logistics, and life sciences sectors. Headquartered in Charleston, South Carolina, Greystar manages and operates more than $290 billion of real estate in 247 markets globally with offices throughout North America, Europe, South America, and the Asia-Pacific region. Greystar is the largest operator of apartments in the United States, manages more than 857,400 units/beds globally, and has a robust institutional investment management platform comprised of more than $76 billion of assets under management, including over $34 billion of development assets. Greystar was founded by Bob Faith in 1993 to become a provider of world-class service in the rental residential real estate business. To learn more, visit <a href="http://www.greystar.com" target="_blank">www.greystar.com</a>. JOB DESCRIPTION SUMMARYProvides administrative support to the Executive Director and/or other senior managers in the Division, department, and/or city office, coordinates and manages the scheduling of business meetings, conference calls, appointments, and other events, and acts as the liaison between the Executive Director and other members of the Executive team and team members, and others inside and outside of the Company.JOB DESCRIPTION<ul><li>Maintains calendars for events and appointments for the Executive Director and/or other senior managers within the Department or city office by scheduling calls, appointments, and meetings, securing meeting space and meeting facilities, resolving scheduling conflicts as necessary to ensure effective use of time and resources, and preparing meeting materials and communications to attendees.</li><li>Manages the daily schedule and calendar for the Executive Director by reviewing and preparing for planned meetings and events, gathering materials, documents, and other materials needed in advance of the event, and being available as needed for follow-up and assistance during the scheduled event.</li><li>Makes travel arrangements for the Executive Director, external consultants, visitors, dignitaries, and others as needed by making reservations and purchasing tickets, making hotel, rental car, and other travel accommodations, ensuring that materials and resources are available at destination locations, resolving travel-related conflicts or scheduling changes, and completing and submitting expense reports in a timely fashion.</li><li>Prepares proposals, presentations, memos, e-mails, reports, spreadsheets, letters, and other documents for internal and external distribution by drafting, proofreading and spell-checking documents, creating graphs, charts, and other graphic enhancements, and overseeing production, packaging, and distribution to appropriate audiences and recipients.</li><li>Reviews and/or assists in preparing budget, financial, and other administrative documents by analyzing and evaluating information, reconciling statements and documents, and coordinating with other department heads to discuss resource needs, issues, and questions.</li><li>Participates in or completes special projects and other assignments by planning and coordinating tasks and activities with other team members, contracting with vendors, service providers, and other internal or external resources as needed, leading and/or participating in meetings, and following through to complete specific tasks and activities.</li><li>Oversee and manage the day-to-day operation of the office by handling incoming and outgoing mail and packages, maintaining an appropriate inventory of and ordering office supplies, coordinating with building and facilities management to maintain the work environment, setting up and taking down meeting rooms, maintaining files and records, and welcoming visitors and guests.</li><li>May directly supervise one or more Receptionists/Administrative Support team member(s).</li></ul>#LI-KD1The salary range for this position is between $80,000.00 - $115,000.00.Additional Compensation:<ul><li>Corporate Positions:&nbsp;In&nbsp;addition to the base salary, this role may be eligible to participate&nbsp;in&nbsp;an annual bonus program based on&nbsp;individual and company performance.</li><li>Onsite Property Positions:&nbsp;In&nbsp;addition to the base salary, this role may be eligible to participate&nbsp;in weekly, monthly, and/or quarterly bonus programs.</li></ul>Robust Benefits Offered*:<ul><li>Competitive Medical, Dental, Vision, and Disability &amp; Life&nbsp;insurance benefits. Low (free basic) employee Medical costs for employee-only coverage; costs discounted after 3 and 5 years of service.</li><li>Generous Paid Time off. All new hires start with 15 days of vacation, 4 personal days, 10 sick days, and 10 paid holidays. Plus your birthday off after 1 year of service! Additional vacation accrued with tenure.</li><li>For onsite team members, onsite housing discount at Greystar-managed communities.</li><li>6-Week Paid Sabbatical after 10 years of service (and every 5 years thereafter).</li><li>401(k) with Company Match up to 6% of pay after 6 months of service.</li><li>Paid Parental Leave and lifetime Fertility Benefit reimbursement up to $10,000 (includes adoption or surrogacy).</li><li>Employee Assistance Program.</li><li>Critical Illness, Accident, Hospital&nbsp;Indemnity, Pet&nbsp;Insurance and Legal Plans.</li><li>Charitable giving program and benefits.</li></ul>*Benefits offered for full-time employees. For Union and Prevailing Wage roles, compensation and benefits may vary from the listed&nbsp;information above due to Collective Bargaining Agreements and/or local governing authority.Greystar will consider for employment qualified applicants with arrest and conviction records.

Veterans Resource SpecialistVentura County Community College DistrictSalary: $61,788.00 - $85,200.00 AnnuallyJob Type: ClassifiedJob Number: 2024-00196Location: Districtwide (Ventura County CA), CADepartment: DistrictwideClosing: 9/17/2024 11:59 PM PacificDescriptionWHAT YOU"LL DOUnder the general supervision of an assigned supervisor, perform specialized duties to support veteran students and dependents in accessing their educational benefits and services. This includes acting as a liaison with the Veterans Administration (VA), ensuring compliance with federal and state regulations, and providing comprehensive support and information regarding veteran educational rights, benefits, and available resources.There is currently one full time (12 months/year, 40 hours/week) vacancy located at Moorpark College, pending board approval.This recruitment is also being conducted to establish a list of eligible candidates that will be used to fill district-wide, current and upcoming, temporary and regular vacancies for the duration of the list, not to exceed one year.WHERE YOU'LL WORKMoorpark College, one of three colleges in the Ventura County Community College District, was founded in 1967. It serves approximately 15,000 students, and with a "students first" philosophy, empowers its diverse community of learners to complete their goals for academic transfer, basic skills, and career education. Moorpark College is one of the most beautiful community colleges in California. Set on 150 acres, the campus is nestled in the foothills on the southeastern flank of Ventura County, about 40 miles from UCLA, and approximately 75 miles from UC Santa Barbara. It is also a short drive from CSU Northridge, CSU Channel Islands, and California Lutheran University. Moorpark College has been recognized as an Aspen 150 College for the last two years. Known for transfer of students to public and private universities, Moorpark College has the highest number of Associate Degree for Transfers among California community colleges its size. Moorpark College has the distinction of being recognized as a Champion of Higher Education by the Campaign for College Opportunity in each of the last five years. A Hispanic Serving Institution, it has an excellent reputation for preparing minority and economically disadvantaged students for university transfer and career success. Moorpark College's signature career/technical programs include nursing, radiation technology, biotechnology, and exotic animal training which incorporates the world-renowned America's Teaching Zoo. The college also offers a dynamic range of classes and programs in the visual and performing arts, and its pristine athletic fields and mild climate provide an excellent home for our student athletes. Moorpark College has received numerous grants including a $2.9 million Department of Education Title V grant in 2020 for its Project STEM Impacto, which develops student cohorts in biology, biotechnology, and computer network systems engineering. Moorpark College student outcomes demonstrate that education inspires and transforms communities.More information can be found on the Moorpark College <a href="https://www.moorparkcollege.edu/" target="_blank">https://www.moorparkcollege.edu/</a>.WHO WE AREEquity, diversity, and inclusion are essential to our culture and the work that we do within the Ventura County Community College District (VCCCD). The VCCCD is a public community college district serving residents throughout Ventura County. The VCCCD's three colleges - Moorpark College, Oxnard College, and Ventura College - offer programs for transfer to four-year colleges and universities; career technical training; basic skills instruction; as well as community service, economic development, and continuing education for cultural growth, life enrichment, and skills improvement. The Ventura County Community College District recognizes that a diverse community of faculty, staff, and administrators promote academic excellence. This creates an inclusive educational and work environment for its students, employees, and the community it serves. With the understanding that a diverse community fosters multi-cultural awareness, promotes mutual understanding and respect, and provides role models for all students, the VCCCD is committed to recruiting and employing a diverse and committed group of faculty, staff, and administrators who are dedicated to the success of all college students. We encourage candidates who are equity-minded to submit an application for employment. We are designated Hispanic-Serving Institutions committed to racial and socio-economic diversity as it reflects our communities and student populations. We actively seek to attract candidates who share this commitment to equity, diversity, and inclusion. The Ventura County Community College District does not engage in any employment practice that discriminates against any employee or applicant for employment on the basis of ethnic group identification, race, color, language, accent, immigration status, ancestry, national origin, political beliefs, age, gender, sex, religion, transgender, sexual orientation, marital status, veteran status, and/or physical or mental disability.SALARY PLACEMENTNew Employees: Generally, new employees are placed on the first step of the appropriate range of the salary schedule.Current Employees: An employee who is promoted will be placed on the salary step of the new range of the appropriate salary schedule that provides a minimum increase comparable to a one-step increase in salary.New and current employees may be eligible for advanced step placement as outlined in <a href="https://www.vcccd.edu/sites/default/files/media/pdf_document/2021/PC%20Rules%20for%20Classified%20Handbook%20Final%2003.18.2021.pdf" target="_blank">https://www.vcccd.edu/sites/default/files/media/pdf_document/2021/PC%20Rules%20for%20Classified%20Handbook%20Final%2003.18.2021.pdf</a><a href="https://get.adobe.com/reader/" target="_blank">https://get.adobe.com/reader/</a>.Representative DutiesCollaborate with the VA to ensure accurate, complete, and timely processing of applications for educational benefits. EPlan, organize, and conduct orientations, workshops, and presentations to promote veteran services and collaborate with on and off-campus support programs. EProvide specialized information and guidance to veterans and dependents regarding their educational rights, enrollment procedures for obtaining benefits, and additional support programs. EAttend and participate in training sessions and workshops to stay current on changes in legislation affecting Veterans Affairs Programs. EMonitor and review student enrollment status to ensure compliance with VA regulations, report academic progress, and make appropriate adjustments to ensure timely administration of benefits. EServe as a liaison between the college and external agencies, representing the college at various local, regional, and national conferences and committees. EMaintain, monitor, and update confidential student records and databases to ensure the accuracy of student information and compliance with federal and state statutes. EAdvise students on resolving program eligibility issues and verify eligibility based on the GI Bill or other veterans' educational programs. EWork collaboratively and professionally with faculty, staff, students, and stakeholders from diverse academic, socioeconomic, cultural, disability, gender identity, and ethnic communities. EDemonstrate cultural humility, sensitivity, and equity-mindedness in working with individuals from diverse communities; model inclusive behaviors; and achieve equity in assignment-related outcomes. EPerform other duties as assigned.E = Essential dutiesMinimum QualificationsAn associate degree or equivalent college units (60 semester or 90 quarter units from a recognized college or university) AND three years of experience providing customer service in a public service or social service environment.ORA bachelor's degree from a recognized college or university AND two years of experience providing customer service in a public service or social service environment.ORA master's degree from a recognized college or university AND one year of experience providing customer service in a public service or social service environment.Experience with Veterans Administration educational benefits is preferredSupplemental InformationEXAMINATION AND SELECTION PROCESS:This is an examination open to the public and current district employees seeking a promotional opportunity. To ensure consideration, please submit your application materials by the posted deadline date on this bulletin.The examination process may consist of any of the following components:A) Training and Experience Evaluation = Qualifying (pass/fail)B) Technical Interview = 100% weighting on final scoreTRAINING AND EXPERIENCE (T&amp;E) EVALUATION:A T&amp;E is an assessment of training and experience, beyond the minimum requirements, that has prepared the candidate for the position as evidenced in the application materials. Please be sure to answer every component of each supplemental question as your responses will be scored and serve as your score on the training and experience (T&amp;E) evaluation.The candidates with the highest passing scores on the T&amp;E will be invited to the technical interview.TECHNICAL INTERVIEW DATE RANGE AND LOCATION:Date Range: Monday, October 7, 2024 - Friday, October 11, 2024Location: ZoomThe examination components and dates are subject to change as needs dictate. All communication regarding this process will be delivered via email.SUBMISSION OF APPLICATION:Applicants must meet the minimum qualifications as stated, including the possession of licenses, certifications, or other requirements, by the filing deadline in order to move forward in the recruitment process. You must attach copies of any documents that demonstrate your attainment of the minimum qualifications (e.g., unofficial transcripts, foreign transcript evaluation, copies of any required licenses, and/or certifications). Failure to submit any required documents may result in disqualification. All required documentation must be attached to your application; Human Resources staff will not upload your documents for you. The VCCCD does not accept letters of recommendation for classified positions. Please do not attempt to attach letters of recommendation to your application.PLEASE BE AWARE THAT ONCE YOU HAVE SUBMITTED YOUR APPLICATION YOU WILL NO LONGER BE ABLE TO MAKE REVISIONS. If additional versions of your application are submitted, only the most recent will be considered.When completing the application, please make sure you include ALL current and previous employment in the Work Experience section of the application and complete ALL fields, including the name and contact information for your supervisors. Duration of work experience is calculated based off a standard 40-hour full-time work week. Part-time work experience will be prorated based on a 40-hour full-time work week. Experience that is included in the resume but not in the Work Experience section of the application may not be considered for the purpose of determining whether you meet the minimum qualifications. When completing the supplemental questionnaire (if applicable), outline in detail your education, training (such as classes, seminars, workshops), and experience.ELIGIBILITY LIST:Upon completion of the examination, the eligibility list will be compiled by combining the final examination score with applicable seniority and veteran's credits, if any. The candidates will be ranked according to their total score on the eligibility list. Certification will be made from the highest three ranks of the eligibility list. This eligibility list will be used to fill current vacancies for up to one year from the date of the technical interview.PROBATIONARY PERIOD:All appointments made from eligibility lists for initial appointment or for promotion, with certain exceptions, shall be probationary for a period of six (6) months or one hundred thirty (130) days of paid service, whichever is longer. Classified management, police, and designated executive classifications shall be probationary for a period of one (1) year of paid service from initial appointment or promotion.ACCOMMODATIONS:Individuals with disabilities requiring reasonable accommodation in the selection process must inform the Ventura County Community College District Human Resources Department in writing no later than the filing date stated on the announcement. Those applicants needing such accommodation should document this request in an email to <a href="mailto:HRMail@vcccd.edu" target="_blank">mailto:HRMail@vcccd.edu</a> including an explanation as to the type and extent of accommodation needed to participate in the selection process.DEGREE INFORMATION:If a degree/coursework is used to meet minimum qualifications, an official copy of your transcripts will be required upon hire. If you have a foreign degree and the institution from which your degree was granted is not recognized as accredited by the Council for Higher Education Accreditation (CHEA) or the U.S. Department of Education, foreign transcript evaluation is required if the foreign degree/coursework is used to meet minimum qualifications. The foreign transcript evaluation must be included with your application materials. Visit the <a href="https://www.chea.org/state-licensed-or-authorized-institutions" target="_blank">https://www.chea.org/state-licensed-or-authorized-institutions</a> or the <a href="https://ope.ed.gov/dapip/#/home" target="_blank">https://ope.ed.gov/dapip/#/home</a> to search for institutions that are recognized as accredited. If you need your transcripts evaluated, please review the <a href="https://www.vcccd.edu/sites/default/files/media/pdf_document/2020/AGENCIES%20APPROVED%20FOR%20FOREIGN%20TRANSCRIPT%20EVALUATION.pdf" target="_blank">https://www.vcccd.edu/sites/default/files/media/pdf_document/2020/AGENCIES%20APPROVED%20FOR%20FOREIGN%20TRANSCRIPT%20EVALUATION.pdf</a> <a href="https://get.adobe.com/reader/" target="_blank">https://get.adobe.com/reader/</a>. If applicable, an official copy of your foreign transcript evaluation will also be required upon hire.For more information about the recruitment process at VCCCD, including responses to Frequently Asked Questions, please visit our <a href="https://www.vcccd.edu/departments/human-resources/employment/classified-non-academic-careers" target="_blank">https://www.vcccd.edu/departments/human-resources/employment/classified-non-academic-careers</a>.To apply, please visit <a href="https://apptrkr.com/5560139" target="_blank">https://apptrkr.com/5560139</a>

Veterans Resource Specialist

At Cast &amp; Crew, we’ve empowered creativity and supported the global entertainment industry for decades. Together with our family of brands - Backstage, CAPS, Checks &amp; Balances, Final Draft, Media Services, Sargent-Disc, and The TEAM Companies – we operate as a combined entertainment technology and services provider offering industry standard screenwriting accounting software, digital payroll products, data &amp; reporting, and a host of creative tools.&nbsp; The industry continues to move faster than ever, and the need for our expertise, our technology, and our people has never been greater. &nbsp;We are a production’s best ally every step of the way. #OneCastOneCrewAbout Talent Payment Services As both the oldest and the largest payment provider for actors, models and other performers working in Canada, TPS is comprised of a knowledgeable team of experts who can guide clients through the Canadian talent payment process, from start to finish. ‍As one of The TEAM Companies (TTC) since 2012, TPS works seamlessly with ad agencies and production companies throughout Canada as well as those traveling across borders to ensure a smooth payment process on their commercial productions. The team at TPS is committed to providing unparalleled expertise, making the talent payment process as seamless as possible for clients.Talent Payment Services&nbsp;is part of Cast &amp; Crew LLC, a family of individually innovative companies modernizing the ways in which content is created.​​Administrative AssistantRegular Full-TimePosition OverviewThe Administrative Assistant, Talent Payments is a key administrative position with general office duties that require analytical thinking and problem-solving skills, an aptitude for numbers, multi-tasking, and excellent communication skills, and attention to detail.The Administrative Assistant is responsible for the initial process by which the performer contracts and commercial reporting is prepared and coded for payment; additional supportive functions, including but not limited to cross-referencing performer and information, confirming GST/HST documentation and the acting union(s) membership (i.e., ACTRA, Union des Artistes (UDA), AFM/CFM, SAG/AFTRA).&nbsp; The Administrative Assistant works closely with fellow team members and Account Managers and works with a specific roster of clients.The ideal candidate is an enthusiastic self-starter with initiative and a proactive approach to responsibilities and working with clients and colleagues.&nbsp; Extreme attention to detail and accuracy are required for success in this role. Discretion in handling company and client information is required, along with professional ethics, appearance, and conduct. Duties and responsibilities are listed, but not limited to the following:Core Responsibilities<ul><li>Receives, logs and codes performer union contracts, work permits, and residual reporting forms for payment</li><li>Cross-references, and researches performer’s information from the contract, and confirms it in the payment system.</li><li>Corresponds with performers and talent agencies to collect and correct any misinformation</li><li>Works with Account Managers, and Sr. Account Managers to address and handles additional administrative requirements</li><li>Ensures that the quality of information is maintained in the payment system and may work on specific projects to improve information for annual tax documentation (e.g., T4As)</li><li>Participates in bi-weekly meetings to communicate and bring to light any issues that may require further attention, willingly participates in identifying and improving systems and processes.</li></ul>Key Qualifications<ul><li>Basic office skills and abilities, – computers, phones, fax equipment, copiers, etc.</li><li>Good interpersonal skills - interaction with clients, colleagues, and management.</li><li>Excellent oral and written communication skills in English.</li><li>Quick learner.</li><li>Organizational skills.</li><li>Attention to detail and analytical skills.</li><li>French bilingualism preferred</li><li>Flexibility and multi-tasking abilities.</li><li>Ability to work well under pressure.</li></ul>Preferred Qualifications<ul><li>Minimum typing/keyboarding of 30 words per minute.</li><li>Basic PC Computer skills including Outlook, Word and Excel, and ability and willingness to learn new and/or proprietary computer applications as required.</li></ul>Special Work Conditions<ul><li>Remote</li><li>Sedentary – Involves sitting most of the time but may involve walking or standing for brief periods of time. Some positions may entail exerting up to 15 lbs. of force occasionally and/or a negligible amount of force to lift, carry, push, or pull.</li></ul>Compensation is commensurate with various factors including, but not limited to, relevant experience, qualifications, skills, training, licensure, certifications, geographic cost of labor, and other business and organizational needs. Compensation range for candidates in other locations may differ based on the cost of labor in that location.The compensation range for this position is:$23—$25 CADBenefits&nbsp;Cast &amp; Crew provides a comprehensive package of employee benefits including: Medical, Dental, Vision, PTO, health and wellness programs, employee discounts, and more! Note: Cast &amp; Crew benefits are subject to eligibility requirements.&nbsp;Due to the high volume of applicants, it is likely that only shortlisted candidates will be contacted. &nbsp; CA residents: Your personal information may be collected in connection with certain services provided by Cast &amp; Crew or its affiliated companies.&nbsp; A summary of your California privacy rights can be found at: <a href="https://www.castandcrew.com/privacy-policy/" target="_blank">https://www.castandcrew.com/privacy-policy/</a> &nbsp;Cast &amp; Crew is an equal opportunity employer committed to hiring a diverse workforce and sustaining an inclusive culture. It is our policy to provide equal employment opportunities to all individuals based on job-related qualifications and ability to perform a job, without regard to age, gender, gender identity, sexual orientation, race, color, religion, creed, national origin, disability, genetic information, veteran status, citizenship or marital status, and to maintain a non-discriminatory environment free from intimidation, harassment or bias based upon these grounds.

Cast & Crew

It’s inspiring to work with a company where people truly BELIEVE in what they’re doing! When you become part of the Chapters Health Team, you’ll realize it’s more than a job. It’s a mission. We’re committed to providing outstanding patient care and a high level of customer service in our communities every day. Our employees make all the difference in our success!Role: The Team Secretary is responsible for taking and directing phone calls and messages, and processing mail. She/he provides administrative support to the Clinical Manager and overall clerical support for the Clinical Team.Qualifications: • High School Diploma required; Associate’s Degree preferred • Previous administrative experience preferred • Excellent typing, organizational, time management and communication (written and verbal) skills • Computer literate with familiarity of Word processing and spreadsheet applications • Customer relations’ experience preferred • Medical terminology preferred • Able to remain calm and troubleshoot/handle patient/family crisis situations • Ability to shift priorities • Able to manage the emotional stress of working with terminally ill patients and their families • Ability to perform the essential functions and physical requirements (including, but not limited to: lifting items, bending, pushing/pulling, kneeling) of the job with or without reasonable accommodation Competencies: • Satisfactorily complete competency requirements for this position. Responsibilities of all employees: • Represent the Company professionally at all times through care delivered and/or services provided to all clients. • Comply with all State, federal and local government regulations, maintaining a strong position against fraud and abuse. • Comply with Company policies, procedures and standard practices. • Observe the Company's health, safety and security practices. • Maintain the confidentiality of patients, families, colleagues and other sensitive situations within the Company. • Use resources in a fiscally responsible manner. • Promote the Company through participation in community and professional organizations. • Participate proactively in improving performance at the organizational, departmental and individual levels. • Improve own professional knowledge and skill level. • Advance electronic media skills. • Support Company research and educational activities. • Share expertise with co-workers both formally and informally. • Participate in Quality Assessment and Performance Improvement activities as appropriate for the position. Job Responsibilities: • Provides administrative support for Clinical Manager and Clinical Team. • Orders office supplies and processes mail. • Responds as a professional first-line resource for answering clients' concerns. • Assists with computer, phone, voicemail and service issues. • Updates daily census and prepares weekly IDG paperwork. • Triages physician order calls to appropriate person. • Completes and follows through on requests for Per Diem staff. Follows through with scheduling process per established policy. • Maintains stock forms. Responsible for exchanging revised forms and replacing with new forms. • Sends out and assists manager with reports. • Responsible for physician and team notification of patient expiration, change in location (transfer to hospital, SNF, ALF, home) and revocation. • Performs other duties as assigned.This position requires consent to drug and/or alcohol testing after a conditional offer of employment is made, as well as on-going compliance with the Drug-Free Workplace Policy.

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