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Position Title: Administrative Assistant I – Workforce Equity Initiative (WEI) Department: Workforce Development (WOD) Division: Workforce Development (WOD) Employee Status: Full-time (Grant Funded through June 30, 2025 with possibility of renewal) Type: Support Staff Association (SSA-Union) Salary: ($17.80 hourly) Grade: 6 FLSA: Non-exempt __________________________________________________________________________ Reporting Relationships Reports to: Workforce Equity Initiative Program Director Supervision Exercised: Supervision may be exercised over student workers. Job Summary: Under limited supervision, the Administrative Assistant provides essential clerical support, reception services, and data management for the department. This role includes overseeing daily office operations, managing student workers, and coordinating schedules. The Administrative Assistant must exercise sound judgment in handling routine and non-routine tasks while maintaining confidentiality and discretion. Exceptional customer service is critical in interactions with students, faculty, staff, and external parties. Essential Duties and Responsibilities: The following duties are key responsibilities of the role. Additional related duties may be assigned as needed. General Office Duties: 1. Organize and distribute mail daily, weekly, and monthly. 2. Handle incoming calls, provide information, direct inquiries, and take messages. 3. Check and respond promptly to all RVC-WEI related emails. 4. Manage intake for students visiting the office, guiding them through initial steps and reviewing new applications for eligibility and grant compliance. 5. Maintain up-to-date and well-organized student files and storage systems, ensuring that all documentation is accurate. 6. Distribute necessary resources to students and update the tracking file for submission. 7. Process requests for completion and employment stipends, ensuring timely submissions. 8. Contact students who have completed the program to verify employment status and update records. 9. Keep application and enrollment logs current with the latest information. 10. Organize and prepare documents requiring Director approval. 11. Review and place orders for office and departmental supplies as needed. 12. Backup and organize files for completed, dropped, and employed students. 13. Ensure that student lockers at the satellite locations are stocked and organized. 14. Organize and process departmental orders for supplies and materials. 15. Organize student orientations, send out emails, and follow up on attendance. 16. Begin preparations for graduation and career fairs, coordinating with relevant parties. 17. Coordinate the supervisor’s schedule, making appointments and organizing meetings. 18. Compile, prepare, and revise materials such as correspondence, reports, statistical tables, addresses, and forms from rough drafts or previous versions. 19. Proofread documents for errors and make necessary corrections. 20. Maintain accurate knowledge of resources to respond to internal and external customer inquiries. 21. Operate and perform minor maintenance on office equipment such as photocopying and fax machines. 22. Maintain a tickler file and organize, file, code, and arrange documents according to guidelines. 23. Attend meetings as needed, taking notes and minutes as required. 24. Utilize the internet for research and communication purposes. 25. Organize and maintain systems for backup and storage of files. 26. Arrange and coordinate travel schedules and reservations. 27. Regular attendance is expected. 28. Using tact and courtesy, establish and maintain effective relationships with individuals contacted during the course of work. Qualifications: To perform this job successfully, an individual must meet the following requirements. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Minimum Qualifications: · High School Diploma or Equivalent required. College or technical school coursework preferred, or three to six months of related experience/training, or an equivalent combination of education and experience. · Strong ability to read, comprehend, and follow instructions, correspondence, and memos. · Proficiency in writing correspondence and effectively presenting information in one-on-one and small group situations. · Competence in basic arithmetic, including the ability to add, subtract, multiply, and divide using whole numbers, fractions, and decimals. · Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form, and to solve problems involving several concrete variables in standardized situations. · Proficiency in Windows, Microsoft Word, Excel, and database entry. · Ability to learn and use the College’s administrative software system as appropriate to the position. Work Environment While performing the duties of this job, the employee regularly works in an office setting. Physical Demands Physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job: While performing the duties of this job, the employee is regularly required to use hands and fingers to handle, feel, or operate objects, tools or controls, and reach with hands and arms. The employee is frequently required to stand, talk and hear.

Rock Valley College

Administrative Assistant l - Workforce Equity Initiative (WEI)

SUMMARYThe Administrator is responsible for the overall daily management and operation of the clinic. The Administrator reports directly to first line regional operational management which may be an Area Director, Regional Director, or Vice President of Operations, depending on the region/demographics.ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties and tasks may be assigned.GROWTH · Develop and implement processes for program growth in accordance with Company goals. · Plan/coordinate patient scheduling to assure timely acceptance of patients and effective staffing levels. · Implement clinical and operational processes to improve patient health and minimize hospitalizations and missed treatments. · Achieve financial targets to include budget, labor costs, supply costs and expenditures.OUTCOMES · Review all incident reports; make recommendations and take action relative to incidents as appropriate; report at monthly QAPI meeting. · Promote quality management program through education and involvement of staff and patients in outcomes as well as overall responsibility to achieve corporate goals for quality. Leads QAPI meetings and quality improvement committees. · Coordinate the functions of all departments and develop standards and methods of measuring patient care services, including a chronological record of services provided to patients as required by the ESRD Network Coordinating Council and Medicare. · Work with staff to maintain chronological, thorough, and appropriate documentation in the patient record of all treatments, activities, and communication with the patient, physician and other healthcare professionals. · Achieve program's target goals for patient outcomes in accordance with quality patient care and Company goals.OPERATIONAL&nbsp;READINESS· Knowledge of and remain current with federal, state, local laws and regulations, including health care professionals practice act requirements. · Assure that the clinic is in compliance with all applicable federal, state, and local laws and regulations and receives continuing certification from all statutory and regulatory agencies. · Develop, implement and follow up necessary Corrective Action Plans for internal and external surveys. · May assume Charge Nurse's responsibilities as needed. · Responsible for duties listed in Registered Supervising Nurse job description and nursing services policy # C-AD-0110 or must designate Registered Nurse meeting these qualifications. · May fulfill responsibility of facility CEO as delegated by Governing Body. · Conduct and/or participate in both formal and informal meetings with the governing body, Regional Director, Medical Director and the staff. Assure that appropriate staff meetings, in-service education meetings, and team patient care planning meetings are held monthly. Assure that Quality Assessment &amp; Performance Improvement Program is current at all times. · Establish, maintain, and submit all required records and reports concerning staff, patients, and the operational affairs of the center. · Plan, coordinate, and approve effective and efficient staffing to meet patient needs and regulations. · Oversee the maintenance of equipment and supplies to meet current laws and regulations.OPERATIONAL READINESS (cont.) · Continuously monitor to ensure that a safe and sanitary physical environment is maintained throughout the facility; that all equipment is maintained and functions properly; and that adequate and appropriate inventory levels of all supplies are available and used correctly. · Supervise the maintenance of equipment, building areas occupied by the center and other property belonging to the center. · Know and understand the water treatment and mechanisms of the equipment of the facility. · Assist, when necessary, with disinfection of equipment and supplies including bicarbonate delivery systems and dialysis machines.PARTNERSHIPS · Monitor all contractual agreements; update as needed with corporate oversight. · Maintain collaborative working relationship with Medical Director and physicians. · Establish and maintain a positive relationship with area hospitals, agencies, vendors and the community. · Actively promote GUEST customer service standards; develop effective relationships at all levels of the organization. · Respond effectively to inquiries or complaints.STAFF&nbsp;DEVELOPMENT/&nbsp;RETENTION · Ensure all staff meet required qualifications for position held and perform duties within limitations established by and in accordance with company policy/procedures, health care professionals practice acts, applicable state and federal laws and regulations. · Recruit, train, develop, and supervise all personnel. · Maintain effective personnel management and employee relations, including evaluating the performance of all personnel; approving and submitting all hours worked and counseling and disciplining employees. · Uphold management goals of corporation by leading staff in team concepts and promoting a team effort. · Effectively communicates expectations; accepts accountability and holds others accountable for performance.ADMINISTRATORState Specific RegulationsAlabamaIF DESIGNATED CEO FOR THE CLINIC, MUST: <ul><li> Hold at least a baccalaureate degree and has at least one (1) year of experience in a dialysis unit OR</li><li> Meets the qualifications for a qualified physician director or qualified registered supervising nurse.</li></ul>Georgia <ul><li> Hold at least a baccalaureate degree and has at least one (1) year experience in an end stage renal disease facility OR</li><li> Meets the qualifications for a physician director or a nurse responsible for nursing services for an end stage renal disease facility OR</li><li> Has been acting for at least two (2) years as a facility administrator for an end stage renal disease facility which has been certified for the federal Medicare program.</li></ul>Maryland IF NOT THE DESIGNATED CEO FOR THE CLINIC, MUST: <ul><li> Be 21 years old or older.</li><li> Possess a high school diploma or a high school equivalency diploma.</li><li> Have at least one (1) year of dialysis experience.</li><li> Have no criminal conviction or other criminal history that indicates behavior that is potentially harmful to patients, documented through either a criminal history records check or criminal background check completed within one (1) month before employment.</li></ul>New Jersey <ul><li> A baccalaureate degree from an accredited college or university and the equivalent of at least one (1) year experience in supervising renal dialysis services OR</li><li> Five (5) years full-time experience in the provision of renal dialysis services and documentation of supervisory experience for at least one (1) year.</li></ul>South Carolina <ul><li> Hold at least a baccalaureate degree or have a minimum of an associate degree in a health-related field with at least two (2) years experience in ESRD within the past five (5) years.</li></ul>Wyoming PERSON IN CHARGE OF THE OPERATION OF THE FACILITY TWENTY-FOUR (24) HOURS PER DAY AND IS:<ul><li> A physician OR</li><li> A Registered Nurse who has at least six (6) months of experience working in a renal dialysis center OR</li><li> An individual with a bachelors degree and one (1) year experience in health service administration, preferably in a renal dialysis center.</li></ul>REGISTERED SUPERVISING NURSEState Specific RegulationsGeorgia <ul><li> RN with twelve (12) months of experience in clinical nursing, and an additional six (6) months of experience in nursing care of the patient with permanent kidney failure or undergoing kidney transplantation, including training in and experience with the dialysis process OR</li><li> RN with eighteen (18) months of experience in nursing care of the patient with on maintenance dialysis, or the nursing care of the patient with a kidney transplant, including training in and experience with the dialysis process.</li><li> Where the RN responsible for nursing services is also in charge of self-care dialysis training, at least three (3) months of the total required dialysis experience is in training patients in self-care.</li></ul>New Jersey THIS POSITION IS CONSIDERED DIRECTOR OF NURSING SERVICES IN THE STATE OF NJ AND MUST:<ul><li> Have twelve (12) months full time experience in nursing supervision and/or nursing administration obtained in a hemodialysis setting within the last twenty-four (24) months.</li></ul>South Carolina THIS POSITION IS CONSIDERED DIRECTOR OF NURSING SERVICES IN THE STATE OF SC AND MUST: <ul><li> Be a registered nurse with at least eighteen (18) months of experience in clinical nursing, with at least six (6) months experience in care of patients with ESRD.</li></ul>Texas THIS POSITION ALSO MAY BE KNOWN AS THE DIRECTOR OF NURSING IN THE STATE OF TX AND MUST:<ul><li> Have at least eighteen (18) months experience as an RN, which includes at least twelve (12) months experience in dialysis within the last twenty-four (24) months; OR </li><li> Have at least eighteen (18) months experience as an RN, and holds a current certification from a nationally recognized board in nephrology nursing or hemodialysis.</li></ul>

U.S. Renal Care

Dialysis Facility Administrator

<h4>How you will change lives</h4>As a Dialysis Facility Administrator (FA) at US Renal Care, you will directly impact the quality of care our patients receive by being responsible for the overall daily management and operation of the clinic. You will report to the first line regional operational management (Area Director, Regional Director, or VP Operations, depending on the region). <h4>What you'll be doing</h4>Operational Excellence. You will keep the clinic running smoothly by planning patient and staff scheduling to maintain effective staffing levels, ensure all staff meet required qualifications, and implement processes to improve patient health and minimize missed treatments or hospitalizations. You will ensure the clinic remains in compliance with all federal, state, and local laws and regulations and maintains all required certifications, implementing Corrective Action Plans as necessary and maintaining/submitting all clinic records, as required. You will meet all clinic financial targets, including budget, labor costs, supply costs, and expenditures. Safety &amp; Quality. You will ensure the highest quality care and achieve goals for corporate quality targets and patient outcomes by leading and promoting the quality management program, including education, staff involvement, QAPI meetings, and quality improvement committees. You will make sure patient needs are met by responding to inquires or complaints, ensuring the highest customer care. You will review and take action on any incident report, as required, and report at the monthly QAPI meeting. You will ensure a safe and sanitary environment, making sure all equipment is maintained, an appropriate inventory of supplies is available, and assisting with any tasks related to maintenance and cleaning of equipment and supplies. Leadership. You will demonstrate effective leadership for clinic staff by promoting teamwork, communicating effectively, being accountable, and enabling high-performing teams. You will closely collaborate with the Medical Director and physicians and maintain positive relationships with area hospitals, agencies, vendors, and the community. You will be responsible for assuming (or designating a qualified Registered Nurse to assume) the Charge Nurse's and Registered Supervising Nurse responsibilities, as needed. You may also fulfil the responsibilities of facility CEO, as delegated by the Governing Body. ADMINISTRATORState Specific RegulationsAlabamaIF DESIGNATED CEO FOR THE CLINIC, MUST: <ul><li> Hold at least a baccalaureate degree and has at least one (1) year of experience in a dialysis unit OR</li><li> Meets the qualifications for a qualified physician director or qualified registered supervising nurse.</li></ul>Georgia <ul><li> Hold at least a baccalaureate degree and has at least one (1) year experience in an end stage renal disease facility OR</li><li> Meets the qualifications for a physician director or a nurse responsible for nursing services for an end stage renal disease facility OR</li><li> Has been acting for at least two (2) years as a facility administrator for an end stage renal disease facility which has been certified for the federal Medicare program.</li></ul>Maryland IF NOT THE DESIGNATED CEO FOR THE CLINIC, MUST: <ul><li> Be 21 years old or older.</li><li> Possess a high school diploma or a high school equivalency diploma.</li><li> Have at least one (1) year of dialysis experience.</li><li> Have no criminal conviction or other criminal history that indicates behavior that is potentially harmful to patients, documented through either a criminal history records check or criminal background check completed within one (1) month before employment.</li></ul>New Jersey <ul><li> A baccalaureate degree from an accredited college or university and the equivalent of at least one (1) year experience in supervising renal dialysis services OR</li><li> Five (5) years full-time experience in the provision of renal dialysis services and documentation of supervisory experience for at least one (1) year.</li></ul>South Carolina <ul><li> Hold at least a baccalaureate degree or have a minimum of an associate degree in a health-related field with at least two (2) years experience in ESRD within the past five (5) years.</li></ul>Wyoming PERSON IN CHARGE OF THE OPERATION OF THE FACILITY TWENTY-FOUR (24) HOURS PER DAY AND IS:<ul><li> A physician OR</li><li> A Registered Nurse who has at least six (6) months of experience working in a renal dialysis center OR</li><li> An individual with a bachelors degree and one (1) year experience in health service administration, preferably in a renal dialysis center.</li></ul>REGISTERED SUPERVISING NURSEState Specific RegulationsGeorgia <ul><li> RN with twelve (12) months of experience in clinical nursing, and an additional six (6) months of experience in nursing care of the patient with permanent kidney failure or undergoing kidney transplantation, including training in and experience with the dialysis process OR</li><li> RN with eighteen (18) months of experience in nursing care of the patient with on maintenance dialysis, or the nursing care of the patient with a kidney transplant, including training in and experience with the dialysis process.</li><li> Where the RN responsible for nursing services is also in charge of self-care dialysis training, at least three (3) months of the total required dialysis experience is in training patients in self-care.</li></ul>New Jersey THIS POSITION IS CONSIDERED DIRECTOR OF NURSING SERVICES IN THE STATE OF NJ AND MUST:<ul><li> Have twelve (12) months full time experience in nursing supervision and/or nursing administration obtained in a hemodialysis setting within the last twenty-four (24) months.</li></ul>South Carolina THIS POSITION IS CONSIDERED DIRECTOR OF NURSING SERVICES IN THE STATE OF SC AND MUST: <ul><li> Be a registered nurse with at least eighteen (18) months of experience in clinical nursing, with at least six (6) months experience in care of patients with ESRD.</li></ul>Texas THIS POSITION ALSO MAY BE KNOWN AS THE DIRECTOR OF NURSING IN THE STATE OF TX AND MUST:<ul><li> Have at least eighteen (18) months experience as an RN, which includes at least twelve (12) months experience in dialysis within the last twenty-four (24) months; OR </li><li> Have at least eighteen (18) months experience as an RN, and holds a current certification from a nationally recognized board in nephrology nursing or hemodialysis.</li></ul>

07-Sep-2024<h4>Research Portfolio Administrator</h4>Harvard Medical School 66703BRPosition Description The Research Portfolio Administrator (Financial Associate II) is responsible for the financial and administrative management of a mid-sized portfolio consisting of one or several departmental research labs, and possibly one or more departmental service centers. Monitors and analyzes revenue and expenditures on federal and non-federal research grants, restricted accounts, gifts and other discretionary resources. Responsible for compliance and audit issues, budget submission, reporting, projections and accurate financial analysis. Monitors grants and contracts for Principal Investigator (PI) on a daily basis to ensure expenses are paid-according to contract and government regulations within budget limits and timelines. Processes corrective journals to general ledger, oversees invoice payments; purchasing and corporate-card transactions; vendor set-up; and gift account requests. Responsible for internal and external billings, including accounts receivable, credit vouchers, etc. Prepares financial reports for sponsored awards. Interprets award terms/conditions, Federal, non-federal and University financial/administrative policies. Assists PIs and the Office of Research Administration with the submission of grant proposals. Notifies PI and supervisor about funding shortfalls and plans for contingencies. Provides guidance to the faculty about department, university and sponsored policies. Basic QualificationsFour or more years of experience in sponsored research administration or related experience required. Higher education may count toward years of experience. &nbsp;Additional Qualifications and Skills<ul><li>One to three years of related experience.</li><li>Exceptional customer service skills required.</li><li>Must be able to effectively communicate (verbal and written).</li><li>Computer proficiency with Excel and Word with a strong desire and aptitude to learn complex data query tools.</li><li>Ability to work independently as well as part of a team.</li><li>Strong problem-solving skills with attention to detail and accuracy essential.</li><li>Ability to handle confidential information/materials with discretion.</li><li>Experience with ORACLE financial systems as well as knowledge of Harvard's financial applications preferred.</li><li>Ability to manage multiple shifting priorities in fast-paced environment.</li></ul>Additional InformationThis is a two-year term position from the date of hire, with the possibility of extension, contingent upon work performance and continued funding to support the position.&nbsp; The health of our workforce is a priority for Harvard University. With that in mind, we strongly encourage all employees to be up-to-date on CDC-recommended vaccines. Please note that we are currently conducting a majority of interviews and onboarding remotely and virtually. We appreciate your understanding. The Harvard Medical School is not able to provide visa sponsorship for this position. Not ready to apply? Join our talent community to keep in touch and learn about future opportunities! (<a href="https://www.gem.com" target="_blank">https://www.gem.com</a> ?formID=16341e35-cbc6-4904-88a3-09b35763307e) &nbsp;Work Format DetailsThis is a hybrid position that is based in Massachusetts. Additional details will be discussed during the interview process. All remote work must be performed within one of the Harvard Registered Payroll States, which currently includes Massachusetts, Connecticut, Maine, New Hampshire, Rhode Island, Vermont, Georgia, Illinois, Maryland, New Jersey, New York, Virginia, Washington, and California (CA for exempt positions only). Certain visa types and funding sources may limit work location. Individuals must meet work location sponsorship requirements prior to employment.BenefitsWe invite you to visit Harvard's Total Rewards website (<a href="https://hr.harvard.edu/totalrewards" target="_blank">https://hr.harvard.edu/totalrewards</a>) to learn more about our outstanding benefits package, which may include: <ul><li>Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.</li><li>Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.</li><li> Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.</li><li>Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.</li><li>Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.</li><li>Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.</li><li> Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.</li><li>Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.</li><li> Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.</li></ul>Job FunctionFinance Department Office LocationUSA - MA - Boston Job Code403127 Financial Associate II Work FormatHybrid (partially on-site, partially remote) Sub-Unit------------ Salary Grade055DepartmentGeneticsUnion55 - Hvd Union Cler &amp; Tech Workers Time StatusFull-time Pre-Employment ScreeningIdentity Schedule35 hrs. per week | Monday - Friday | 9:00 am - 5:00 pm &nbsp;Commitment to Equity, Diversity, Inclusion, and BelongingWe are committed to cultivating an&nbsp;inclusive workplace culture of faculty, staff, and students with diverse backgrounds, styles, abilities, and motivations. We appreciate and leverage the capabilities, insights, and ideas of all individuals. Harvard Medical School Mission and Community Values <a href="https://hms.harvard.edu/about-hms/campus-culture/mission-community-values-diversity-statement" target="_blank">https://hms.harvard.edu/about-hms/campus-culture/mission-community-valu…</a>EEO StatementWe are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.LinkedIn Recruiter Tag (for internal use only)#LI-WG1

Harvard University FAS Human Resources

Research Portfolio Administrator

<h4>Executive Assistant</h4>Time type: full timePosted on: September 06, 2024Job requisition id: R3943What we needSymbotic is seeking an Executive Assistant who will playa critical role in providing administrative support to high-level executives or management teams within an organization. Your primary responsibilities will be managing schedules, coordinating meetings and appointments, handling correspondence, making travel arrangements and maintaining organizational systems. As an executive assistant you will act as a gatekeeper, managing communication and prioritizing tasks to ensure efficiency and effectiveness in the executive's workflow. The role requires strong organizational skills, attention to detail, discretion, and the ability to multitask in a fast-paced environment.What you’ll do<ul><li>Provide logistical planning for assigned teams (e.g. travel, expenses, complex calendar management and meeting scheduling, catering, vendor coordination).</li></ul><ul><li>Provide administrative support including, but not limited to, composing, editing, and sending written and electronic correspondences, memos, forms, presentations, and reports.</li></ul><ul><li>Work across departments and with other administrative associates to facilitate interview schedules, team meetings, outside vendor meetings, and meetings with customers.</li></ul><ul><li>Process expense reports.</li></ul><ul><li>Prepare meeting agendas and materials, set up all of the logistical details on meeting days.</li></ul><ul><li>Provide front desk coverage when necessary.</li></ul><ul><li>Work with travel provider (Egencia) to maintainaccuratedata bases.</li></ul><ul><li>Participate in ad hoc projects as needed for Senior and Executive Leadership.</li></ul><ul><li>Other responsibilities as assigned.</li></ul>What you’ll need<ul><li>Minimum of 5 years of progressive administrative support experience with a strong emphasis on customer service.</li></ul><ul><li>Use proper judgment in a fast-paced, rapidly growing Enterprise environment with minimal supervision.</li></ul><ul><li>Ability to work comfortably with people at all levels of the organization while being flexible and discreet to maintain confidential information.</li></ul><ul><li>You bring positive energy and are natural at building trusted relationships across the organization with utmost integrity and professionalism.</li></ul><ul><li>You have an agile mindset, are self-motivated and thrive in an ambiguous, fast-paced environment.</li></ul><ul><li>You are a self-starter, able to manage time, multi-task, connect dots, understand the big picture and demonstrate a high attention to detail.</li></ul><ul><li>You work well independently and collaborate successfully cross-functionally to achieve desired business outcomes.</li></ul><ul><li>You think creatively and calmly when it comes to quick and unplanned changes in schedule or priorities.</li></ul><ul><li>You communicate effectively (verbal &amp; written) with all levels of Executive/Senior staff and stakeholders.</li></ul>Our Environment<ul><li>Up to10% of travel may be required. Employees must have a valid driver’s license and the ability to drive and/or fly to client and other customer locations.</li></ul><ul><li>The employee is responsible for owning a credit card and managing expenses personally to be reimbursed on a bi-weekly basis.</li></ul>#LI-MF1#LI-Hybrid Apply Now

Symbotic

Executive Assistant

Corporate Chauffeur &amp; Assistant AdministratorSummary This position is the face of the company and often the first employee a visitor or potential new hire will meet in person. The chauffeur operates Facilities motor pool vehicles to transport employees and visitors to and from the National Life Group campus in Montpelier, to and from the airport, and to and from restaurants or events. The trips can happen any time, including early mornings, evenings and on weekends. As such, this is a full-time position with flexible hours.This position may also help administer the program and will cover the program in the absence of the Facilities Administrator.&nbsp; This includes coordinating requests for rides, coordinating and scheduling part time drivers, monitoring daily status and managing last minute changes.This position is part of the Facilities team, reporting to the Facilities Corporate Chauffeur Program Administrator and under the general direction of the Head of Security.Responsibilities<ul><li>Safely operate Facilities motor pool vehicles to transfer employees, visitors and guests to and from National Life Campus in Montpelier, to and from the Burlington or Manchester airport, and to and from restaurants or events.</li><li>Monitor flights to ensure awareness of guest arrivals.</li><li>Help guests with luggage as appropriate.</li><li>May fill in to coordinate requests for rides, coordinate and schedule drivers, monitor daily status and manage last minute changes</li><li>May be asked to be “on call” after hours and weekends for last minute changes and late arrivals. Note that “on call” hourly employees receive a stipend for being “on call”.</li><li>Help maintain a database of who is where and when regarding travel accommodations</li></ul>Requirements<ul><li>High school graduation or equivalent required.</li><li>Two (2) or more years of work experience in related field.</li><li>Must possess and maintain a clean driving record and pass a background check.</li><li>Must have passed or be willing to take defensive driving / winter driving courses.</li></ul>Knowledge, Skills and Abilities<ul><li>Ability to act independently and as part of a team.</li><li>Efficient time management skills required.</li><li>Incumbents must be able to lift up to 50 lbs</li><li>Knowledgeable in computer operations.</li><li>General knowledge of word processing and spread sheet computer programs.</li><li>Ability to communicate effectively both orally and in writing.</li><li>Ability to maintain confidentiality.</li><li>Ability to establish and maintain effective working relationships.</li><li>Must be flexible as transportation requirements change on short notice.</li><li>Must be available to work overtime on short notice.</li><li>Attention to detail and the ability to work efficiently under pressure is essential.</li><li>A strong work ethic and a demonstrated ability to work independently in a fast-paced environment with a high degree of accuracy.</li><li>Must be able to fit into our company culture and embrace it.</li><li>Must have strong customer service skills.</li><li>Must be a team player.</li></ul> <h6>The base compensation range represents the low and high end of the range for this position. Actual compensation will vary and may be above or below the range based on various factors including but not limited to qualifications, skills, competencies, location, and experience. The range listed is just one component of our total compensation package for employees.</h6><h6>Other rewards may include an annual bonus, quarterly bonuses, commissions, and other long-term incentive compensation, depending on the position.&nbsp; National Life offers a competitive total rewards package which includes: a 401(k) retirement plan match; medical, dental, and vision insurance; a company funded wellness account for director and below employees; 10 paid holidays; a generous paid time off plan (22 days of combined time-off for non-exempt employees and exempt employees have discretion in managing their time, including scheduling time off in the normal course of business, but in no event will exempt employees receive less sick time than required by state or local law); 6 weeks of paid parental leave; and 6 weeks of paid family leave after a year of full-time employment.</h6><h6>National Life is accepting applications for this role on an ongoing basis and the role remains open until filled. &nbsp;&nbsp;</h6><h6>National Life Group® is a trade name of National Life Insurance Company, Montpelier, VT – founded in 1848, Life Insurance Company of the Southwest, Addison, TX – chartered in 1955, and their affiliates. Each company of National Life Group is solely responsible for its own financial condition and contractual obligations. Life Insurance Company of the Southwest is not an authorized insurer in New York and does not conduct insurance business in New York. Equity Services, Inc., Member FINRA/SIPC, is a Broker/Dealer and Registered Investment Adviser affiliate of National Life Insurance Company. All other entities are independent of the companies of National Life Group.</h6><h6>National Life Group</h6><h6>1 National Life Dr</h6><h6>Montpelier, VT 05604</h6><h6>Social Media Policy&nbsp;</h6><h6>Site Disclosure and Privacy Policy&nbsp;</h6>

National Life Group

Corporate Chauffeur & Assistant Administrator

Job description Our purpose – Opening up a world of opportunity – explains why we exist. Here at HSBC we use our unique expertise, capabilities, breadth and perspectives to open up new kinds of opportunity for our more than 40 million customers. We’re bringing together the people, ideas and capital that nurture progress and growth, helping to create a better world – for our customers, our people, our investors, our communities and the planet we all share.Executive Assistant provide secretarial/administrative support. Role holders will exercise confidentiality, tact and diplomacy skills and will have sufficient expertise in their area to deputize for their superior and/or actively participate in meetings. They may also oversee small projects and have some decision-making authority/autonomy. EAs will support a single person and may, in turn, be supported by administrative staff.&nbsp;As our Executive Assistant you will:<ul><li>Organize schedules, maintain diaries, arrange travel and accommodation</li><li>Co-ordinate activities, events, resources, meetings, services and manage internal and external stakeholders</li><li>Support administration, compose presentations, draft reports and assist with key documents, such as business plans</li><li>Deputize at meetings and make decisions on matters relating to the business area</li><li>Manage external relationships and service providers</li><li>Gatekeeper or primary point of contact roles for an area</li><li>Adhere to HSBC policies and maintain confidentiality on sensitive activities in the remit area</li></ul>For this role, HSBC targets a pay range between $86,700 and $130,100.The final fixed pay offer will depend on the candidate and a number of variables, including but not limited to, role responsibilities, skill set, depth of experience and education, licensing/certification requirements, internal relativity, and specific work location.At HSBC, our overall goal is to provide a competitive Total Reward Package, with an appropriate mix of fixed pay, and variable pay, as part of an employee’s overall total compensation and benefits. Variable pay generally takes the form of discretionary, annual awards (sometimes referred to as a “bonus”). Additionally, HSBC offers a wide range of competitive and flexible benefits designed to help you improve your health and well-being, finances, and lifestyle. Requirements You´ll likely have the following qualifications to succeed in this role:<ul><li>Experience working in the financial services industry is preferred, but not required to be successful</li><li>At least 5 years of experience working with senior level executives in an administrative capacity.</li><li>University degree or equivalent.</li><li>Advanced knowledge in MS Office, Diary/Meeting Management, Travel Booking/Itinerary Management</li><li>Excellent written and oral communication skills.</li><li>Ability to anticipate executive needs as well as operate independently and handle majority of responsibilities without consultation</li><li>Excellent organizational skills</li><li>Excellent knowledge of various computer applications</li><li>Ability to deal with all levels of personnel in a courteous and efficient manner and exercise discretion on confidential matters</li><li>Excellent typing, customer service, problem-solving, and organizational skills</li></ul>In compliance with applicable laws, HSBC is committed to employing only those who are authorized to work in the U.S. Applicants must be legally authorized to work in the U.S. as HSBC will not engage in immigration sponsorship for this position.As an HSBC employee, you will have access to tailored professional development opportunities to ensure you have the right skills for today and tomorrow. We offer a competitive pay and benefits package including a robust Wellness Hub, all in a welcoming, diverse and inclusive work environment. You will be empowered to drive HSBC’s engagement with the communities we serve through an industry-leading volunteerism policy, a generous matching gift program, and a comprehensive program of immersive Sustainability and Climate Change Initiatives. You’ll want to join our Employee Resource Groups as they play a central part in life at HSBC, including the development of our employees and networking inside and outside of HSBC. We value difference. We succeed together. We take responsibility. We get it done. And we want you to help us build the bank of the future!All qualified applicants will receive consideration for employment without regard to age, ancestry, color, race, national origin, ethnicity, disability or medical condition, genetic information, military or veteran service, religion, creed, sex, gender, pregnancy, childbirth, caregiver status, marital status, citizenship or immigration status, sexual orientation, gender identity or expression or any other trait protected by applicable law.

HSBC

The Lease Administrator is responsible for the daily administration and support for USRC's real estate department. This position will assist with all necessary documentation and execution on processes to facilitate set up of new leases and the management of existing leases in the USRC's sublease portfolio.Essential Duties and Responsibilities include the following. Other duties and tasks may be assigned.<ul><li> Fields all notices and communication from both landlords and end-users concerning obligations or issues under the leases and coordinates with the appropriate internal and external parties to achieve and verify resolution.</li><li> Works closely with Manager of Lease Administration and coordinates with Accounts Payable and Accounting to ensure monthly rents are paid and all leasing activities are in accordance with policies and guidelines.</li><li> Responsible for direct communication with Facility Owners / Landlords for all matters concerning lease administration and operation.</li><li> Tracks and addresses lease-specific matters such as contingencies, notice deadlines, governmental or third-party approvals.</li><li> Assists with determination of FMV rental rates and other material terms for new and existing subleases in company's portfolio.</li><li> Coordinates with company's various departments, including operations, technical services, construction, real estate, and legal, as necessary and appropriate, to perform and track repairs, maintenance and small projects (such as alterations and minor expansion) at leased properties, or cause landlord to do so where appropriate.</li><li> Oversees completion of all necessary documents and processes to facilitate set up of new leases, timely rent payment, deliver certificates of insurance and other required regulatory notices / documentation.</li><li> Informs construction managers of lease obligations at the property during construction. Assists construction managers with lease interpretation and implementation and facilitates communications with landlords and property managers.</li><li> Tracks status of closed/vacated facilities, including continued rental payments, maintenance obligations, and landlord communications.</li><li> Coordinates with operations, legal, and compliance teams regarding legal compliance issues.</li><li> Coordinates and collaborates with other departments, including legal and accounting, to timely respond to requests for Tenant Estoppels, Subordination, Non-Disturbance and Attornment Agreements (SNDAs), and other similar landlord or lender requests.</li></ul>

Lease Administrator

POSTING NUMBER:N136-2425POSTING DATE:&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;September 4, 2024CLOSING DATE:&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;September 17, 2024POSITION:&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Office AssistantLOCATION(S):&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;M.D. Fox SchoolREPORTS TO:&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;PrincipalPRIMARY FUNCTIONS:Perform clerical responsibilities of a confidential and responsible nature requiring knowledge of systems and procedures in a school environment.TYPICAL DUTIES AND RESPONSIBILITIES:·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Perform general receptionist duties.·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Perform general bookkeeping duties.·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Answer telephones and screen incoming calls.·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Attend computer and job skills training as requested during work hours.·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Photocopy/collate materials.·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Maintain attendance sheets.·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Type correspondence, memos and other communications.·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Perform other related clerical duties as assigned.SKILLS, KNOWLEDGE, QUALIFICATIONS AND EXPERIENCE:·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Knowledge of bookkeeping principles and practices where necessary.·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Proficient in the use of modern office procedures, practices and equipment, including Microsoft Windows’97, PowerPoint, Excel, Outlook or whatever is applicable to the specific school.·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Ability to work and make decisions in accordance with rules, regulations and departmental policy and procedures.·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Ability to establish and maintain effective relationships with staff.·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Ability to exercise tact and courtesy in dealing with the public, students, and staff.·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Knowledge of and ability to use Standard English grammar with correct spelling, punctuation and letter form.·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Ability to make basic arithmetical computations and speed and accuracy.·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Must possess a high school diploma or GED supplemented by business courses.·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Ability to work under stressful conditions and work within difficult time constraints.·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Ability to work effectively with diverse groups.·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Candidate must successfully complete testing requirements. Please contact the Office of Talent Management toschedule an appointment at 860-695-8735.CERTIFICATION REQUIREMENTS:Non-certified.SALARY AND TERMS OF EMPLOYMENT:Salary in accordance with Hartford Federation of School Secretaries, 2023-2024 Salary Grid (095-11), $37,896-$50,860. Eleven-month work year.UNION AFFILIATION:The Hartford Federation of School Secretaries (HFSS)APPLICATION PROCEDURE: &nbsp;To be considered, all internal and external applicants must fully complete a Hartford Public Schools’ online application, which can be accessed through our Applicant Tracking System, Nimble, at <a href="https://app.hirenimble.com/jobs/hartford" target="_blank">https://app.hirenimble.com/jobs/hartford</a>. Internal applicants should use a personal email address when applying. Please do not use your hartfordschools.org email. &nbsp;&nbsp;Candidates’ application and supporting documents will be reviewed.&nbsp;Candidates who advance through the initial review will be notified and placed in the pool for consideration by hiring managers.&nbsp;Candidates will be contacted directly by hiring managers for interviews.

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