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<dt><h4>Description</h4></dt> Do you have the desire to make a meaningful impact in a vibrant and diverse community by serving in an elected official’s office? Apply your passion for public service in the City of Irvine, Office of a Councilmember. &nbsp;The City is nationally-ranked for safety, educational institutions, business enterprises, and quality of life. If you enjoy providing a high-level of administrative support and customer service in a fast-paced environment, the Senior Council Executive Assistant - PT position is an excellent opportunity. The schedule for this position may include weeknights, weekend shifts, and some holidays. Your Impact <ul><li>Conducts research and analysis on topics related to City policies, procedures, operational programs, agenda items, etc., and prepares oral and written reports of findings to individual members of the City Council.</li><li>Drafts letters and other correspondence for individual members of the City Council.</li><li>Attends City business related meetings with and/or on behalf of individual City Council members as requested; assembles and distributes meeting follow-up information as requested.</li><li>Exercises appropriate judgment in answering questions and releasing information and in analyzing and projecting consequences of decisions and/or recommendations.</li><li>Frequent interactions with the constituency, including responding and documenting constituent inquiries, case management, serves as first point of contact for all incoming electronic communications.&nbsp;</li><li>Perform complex secretarial and administrative support tasks.&nbsp;</li><li>Under the supervision of the Chief of Staff, directly supports the Councilmember with various requests and special projects.</li><li>Respond to citizen requests, conduct research, and prepare correspondences. Calendar management of the Councilmember and complete assignments using various computer programs.</li></ul>Best Fit <ul><li>Works well in a fast-paced environment with multiple competing projects with a proven track record of administrative support, outstanding customer services skills and a positive can-do attitude.</li><li>Detail-oriented, organized, and skilled in writing and editing, along with the ability to adapt to changing technology.</li><li>Excel at exercising sound judgement and maintains a high-level of professionalism and confidentiality.</li><li>Excellent interpersonal communication skills and situational awareness to communicate with precision.</li><li>Experience in event planning, managing lists/databases for the purposes of outreach to constituents.&nbsp;</li><li>Proficiency in Microsoft including Outlook.</li><li>Interest in Political Science, local governance and policy making.</li></ul> Essential Duties and Responsibilities Administrative Support: <ul><li>Constituent Services.&nbsp; With sense of urgency, acknowledge all constituent inquiries and direct to the appropriate staff; constituent case management; identify opportunities for thank you letters and certificates of recognition and the like, and other tasks that relate to constituent administration.&nbsp;</li><li>Scheduling. Collect and process all scheduling requests as it relates to the Councilmember, complete scheduling form, identify when materials will be needed (certificates, program bio, etc.); coordinate with City Management Office schedulers for internal meeting requests; calendar community events as identified; and other scheduling related tasks as needed.&nbsp;</li><li>Information Management. &nbsp;Utilize existing practices to collect information to help staff identify trends that require council discussion or action.&nbsp;</li></ul>In addition to the above key areas, there may be other minimal administrative tasks that will be assigned in support of the Councilmember’s Office. <dt><h4>Supplemental Information</h4></dt>Your&nbsp;TeamTheCity Manager’s Office&nbsp;assists the Irvine City Council in the development of policies, goals, and objectives, as well as the implementation of decisions established by the City Council. The department oversees the activities and operations of the City including legislative support, policy implementation, budget development, strategic planning, economic development, elections, communication services, and the legal service functions of the City.&nbsp; &nbsp; The Mission of the Employees of the City of Irvine is to create and maintain a community where people can live, work, and play in an environment that is safe, vibrant, and aesthetically pleasing. We are one team that exists to serve our community in the continual pursuit of a City that offers an exceptional quality of life. The City of Irvine’s five values of&nbsp;Humility,&nbsp;Innovation,&nbsp;Empathy,&nbsp;Passion, and&nbsp;Integrity&nbsp;reflect the interests and needs of the community, and the level of service they expect and desire. We areOne&nbsp;Irvinethrough embrace of a team-oriented approach by living our values every day.&nbsp; The Process The selection process may include an examination and a background investigation prior to appointment. This recruitment may establish an eligibility list to fill future positions in similar&nbsp;and/or lower classifications within the organization. Equal Opportunity Employer The City of Irvine is an Equal Opportunity Employer and provides reasonable accommodations to qualified individuals with disabilities. We encourage you to inform Human Resources at least two business days prior to the first phase of the selection process if you have a disability that may require an accommodation.

City of Irvine

Senior Council Executive Assistant - PT

<dt><h4>Description</h4></dt> Do you have the desire to make a meaningful impact in a vibrant and diverse community by serving in an elected official’s office? Apply your passion for public service in the City of Irvine, Office of a Councilmember. &nbsp;The City is nationally-ranked for safety, educational institutions, business enterprises, and quality of life. If you enjoy providing a high-level of administrative support and customer service in a fast-paced environment, the Principal Council Executive Assistant position is an excellent opportunity. The schedule for this position may include weeknights, weekend shifts, and some holidays. Your Impact <ul><li>Conducts research and analysis on topics related to City policies, procedures, operational programs, agenda items, etc., and prepares oral and written reports of findings to individual members of the City Council.</li><li>Drafts letters and other correspondence for individual members of the City Council.</li><li>Attends City business related meetings with and/or on behalf of individual City Council members as requested; assembles and distributes meeting follow-up information as requested.</li><li>Exercises appropriate judgment in answering questions and releasing information and in analyzing and projecting consequences of decisions and/or recommendations.</li><li>Frequent interactions with the constituency, including responding and documenting constituent inquiries, case management, serves as first point of contact for all incoming electronic communications.&nbsp;</li><li>Perform complex secretarial and administrative support tasks.&nbsp;</li><li>Under the supervision of the Chief of Staff, directly supports the Councilmember with various requests and special projects.</li><li>Respond to citizen requests, conduct research, and prepare correspondences. Calendar management of the Councilmember and complete assignments using various computer programs.</li></ul>Best Fit <ul><li>Works well in a fast-paced environment with multiple competing projects with a proven track record of administrative support, outstanding customer services skills and a positive can-do attitude.</li><li>Detail-oriented, organized, and skilled in writing and editing, along with the ability to adapt to changing technology.</li><li>Excel at exercising sound judgement and maintains a high-level of professionalism and confidentiality.</li><li>Excellent interpersonal communication skills and situational awareness to communicate with precision.</li><li>Experience in event planning, managing lists/databases for the purposes of outreach to constituents.&nbsp;</li><li>Proficiency in Microsoft including Outlook.</li><li>Interest in Political Science, local governance and policy making.</li></ul><dt><h4>Supplemental Information</h4></dt>Your&nbsp;TeamTheCity Manager’s Office&nbsp;assists the Irvine City Council in the development of policies, goals, and objectives, as well as the implementation of decisions established by the City Council. The department oversees the activities and operations of the City including legislative support, policy implementation, budget development, strategic planning, economic development, elections, communication services, and the legal service functions of the City.&nbsp; &nbsp; The Mission of the Employees of the City of Irvine is to create and maintain a community where people can live, work, and play in an environment that is safe, vibrant, and aesthetically pleasing. We are one team that exists to serve our community in the continual pursuit of a City that offers an exceptional quality of life. The City of Irvine’s five values of&nbsp;Humility,&nbsp;Innovation,&nbsp;Empathy,&nbsp;Passion, and&nbsp;Integrity&nbsp;reflect the interests and needs of the community, and the level of service they expect and desire. We areOne&nbsp;Irvinethrough embrace of a team-oriented approach by living our values every day.&nbsp; The Process The selection process may include an examination and a background investigation prior to appointment. This recruitment may establish an eligibility list to fill future positions in similar&nbsp;and/or lower classifications within the organization. Equal Opportunity Employer The City of Irvine is an Equal Opportunity Employer and provides reasonable accommodations to qualified individuals with disabilities. We encourage you to inform Human Resources at least two business days prior to the first phase of the selection process if you have a disability that may require an accommodation.

Principal Council Executive Assistant

Commitment to MissionThis job carries with it the obligation to uphold the Mission of Lone Star College (LSC) in carrying out the duties of the position.&nbsp; A commitment to positive interpersonal behaviors, professional communication, integrity, leadership, stewardship, respect and accountability to LSC students and employees is essential.Cultural Beliefs<ul><li>One LSC</li><li>Student Focused</li><li>Own It</li><li>Foster Belonging</li><li>Cultivate Community</li><li>Choose Learning</li></ul>The Chronicle of Higher Education's "Great Colleges to Work For®" is designed to recognize colleges that have been successful in creating great workplaces and to further research and understanding of the factors, dynamics and influences that have the most impact on organizational culture at higher education institutions.Lone Star College has been recognized in multiple categories.Campus Marketing StatementLone Star College-University ParkLone Star College offers high-quality, low-cost academic transfer and career training education to 80,000+ students each semester. LSC has been named a 2023 Great Colleges to Work For® institution by the Chronicle of Higher Education. LSC consists of eight colleges, seven centers, eight Workforce Centers of Excellence and Lone Star Corporate College.Established in 2012, Lone Star College-University Park has been recognized nationally and internationally for its innovation, as well as its focus on student access and success. Conveniently located off SH 249 in the heart of northwest Houston, Lone Star College-University Park is known as the "community's college," providing students with highly affordable degree and certificate programs that transfer seamlessly to four-year universities or lead to direct employment. Campus facilities include the Center for Science &amp; Innovation, the Energy &amp; Manufacturing Institute, Learning Innovation Labs and the Geology Rock Wall.&nbsp;Location address is 20515 SH 249 (TX 249 and Louetta Road), Houston, TX 77070.Job DescriptionPURPOSE AND SCOPE:The Part-Time Administrative Assistant I will be responsible for providing detailed and task-oriented support to an LSC Executive and to the department team as assigned.&nbsp; Will perform standard administrative work and ensure efficient day-to-day operation of the office. The Administrative Assistant will resolve problems that arise from students, faculty and staff, handle sensitive and confidential records, assist with budget issues, and act as a liaison on behalf of their assigned executive.ESSENTIAL JOB FUNCTIONS:<ul><li>Performs a variety of administrative and operational support functions for assigned executive and department. This may include but is not limited to; creating and monitoring a variety of reports; making travel arrangements and completing related paperwork; maintaining a variety of information/data for executive’s review; ensuring all action items and resulting documents are processed/finalized appropriately; sorting and prioritizes mail; maintaining calendars; planning, scheduling and coordinating a variety of meetings (individual and group), etc.</li><li>Orders and maintains a variety of supplies (office supplies and furniture, computer equipment, promotional items, food and beverages for meetings/events, etc.).&nbsp; Processes purchase orders and P-card purchases for individuals, department, and possibly grant programs</li><li>Monitors multiple budgets and runs a variety of related reports </li><li>May maintain dashboard for division and notify employees of meeting necessary deadlines</li><li>Operates a variety of office equipment and utilizes one or more standard business software packages at a superior level</li><li>Coordinates with internal and external executive-level staff to accomplish moderately complex activities such as identifying and scheduling outside speakers, and developing agendas or recreational programs for meetings and events </li><li>Plans, assists with and attends a variety of meetings, committees, and events.&nbsp; Takes minutes and disseminates information to all relevant constituents as needed</li><li>Some positions may assist student as needed, including but not limited to processing documents/correspondence, answering general questions, assisting with general issues, etc.</li><li>Responsible for other reasonable, related duties as assigned</li></ul>KNOWLEDGE, SKILLS AND ABILITIES:<ul><li>Proficient in the use of computers and related software for word processing, spread sheets, and database management; Specific software experience in Windows and Microsoft Office</li><li>College level oral and written communication skills are essential</li><li>Demonstrated soft skills necessary for office management</li><li>Ability to handle confidential information</li><li>Ability to work effectively and efficiently with minimal supervision</li><li>Attention to detail and the ability to successfully manage multiple tasks with overlapping time-frames and deadlines</li><li>Ability to use and learn new software products</li><li>Ability to document and track expenses</li></ul>PHYSICAL ABILITIES:The work is sedentary. Typically, the employee sits comfortably to do the work. However, there may be some walking; standing; bending; carrying of light items, such as papers, books, or small parts; or driving an automobile. No special physical demands are required to perform the work.WORK SCHEDULE AND CONDITIONS:&nbsp;&nbsp; <ul><li>Equipment used includes, PC workstation running on a LAN in a Microsoft Windows environment, calculator, phone and other general office equipment</li><li>Interface with internal and external contacts as needed to carry out the functions of the position</li><li>Work is performed in a climate-controlled office with minimal exposure to safety hazards</li></ul>REQUIRED QUALIFICATIONS:<ul><li>High School Diploma or GED and at least 3 year of experience</li></ul>PREFERRED QUALIFICATIONS:<ul><li>Associate Degree</li></ul>SalaryHourly Pay Rate is 19.69Benefits Marketing StatementBy joining our top-notch institution, you will enjoy being a part of an organization that offers a supportive, collegial work environment, excellent work/life balance, tuition waiver, participation in a tax deferred retirement plan and more.Special InstructionsGo to the Job Search page, click on ‘My Activities’ at the top of the page. Under My Cover Letters and Attachments you will click on ‘Add Attachment.’ Please be sure to put the Job ID# in the title once you name your file for cover letters only, unless you attached your cover letter with your resume.If you are applying for an Instructional position (i.e. Faculty, Adjunct Faculty, Instructor), please ensure you include the following to be considered: Resume/CV, Cover Letter, Teaching Philosophy, and unofficial transcripts. You must limit your file name for any attachment to 40 characters or less.How to ApplyALL APPLICANTS MUST APPLY ONLINE ONLYWe will not accept application material received via fax, email, mail, or hand delivered.Postings for part-time and adjunct positions are active for the academic year.&nbsp; By selecting the option to receive notifications on your profile, you will begin receiving electronic communication regarding new opportunities with Lone Star College (LSC).If selected for an interview, a recruiter will contact you by phone, or email to schedule an interview.Lone Star College participates in the E-Verify program, under which Lone Star College provides the federal government with information from each new employee's Form I-9 to confirm that the employee is authorized to work in the United States.More information on the E-Verify program is available at <a href="http://www.dhs.gov/E-Verify" target="_blank">www.dhs.gov/E-Verify</a>.Lone Star College is an EEO Employer. All positions are subject to a criminal background check.

Part - Time Administrative Assistant I, Outreach

At Brandon, we wake up every morning focused on ROI, KPI's, and turning data into weapons. As a digitally-centric, data-driven integrated marketing and communications firm, our mission is to develop and execute revolutionary business-building ideas that help our clients grow. We are not an ad agency, we are a growth agency.Why Intern at BrandonBrandon doesn't just grow brands; we grow people. As an intern at Brandon, you will work with some of the best in the agency world to build, strengthen and apply your skills with hands-on experience in the industry. Here, you will spend your days working with top brands and taking ownership of your contributions to the team.We work hard and have fun doing it. Our company culture is diverse, creative, and competitive, and every day we work to bring the best out of each other. Sound like a fit for you?What We Expect From Our InternsWe see our interns as an extension of our team. We expect you to come to work ready to jump in and assist your department by not only following instructions but also asking questions, thinking outside of the box and offering your input.Everyone on the team contributes to the agency's success, including our interns. We don't want you on the sidelines; we want you in the game.Location: These positions are available either remote, hybrid or in office at three of our Carolina locations (Charlotte, NC, Myrtle Beach, SC and Charleston, SC).What You Can Expect From BrandonInterns at Brandon are an integral part of each department and are encouraged to share ideas and collaborate with the team. You can expect to learn from the department you are working with directly as well as other departments within the agency through training and lunch and learns.Our Hiring Process and Application TimelineApplications are now being accepted for internships for Summer 2025. The application deadline is January 31st, 2025. Applications will be reviewed on a rolling basis and first round interviews will be done using the Willo app. Willo is a virtual interviewing platform where you will be asked questions in a sequence and will be asked to respond to them on recorded video. Each interview can have between 1 and 20 questions and is completed on any device with an internet connection and webcam. Second round interviews will be with a member of the management team, a member from the department and a member from the internship committee. All internship offers will be made by February 28th, 2025.Internships Available:Account Management interns help with day-to-day activities for clients including planning, budgeting, creative and production. You will also be responsible for helping with client research and managing work in our project management system.Project Management interns assist in maintaining project documentation and conducting project research. You will work closely with client services team members to support and execute client work and make sure projects are on time and within budget.Social Media interns work with a content and social media team member to research the latest trends, as well as attend team meetings/brainstorm sessions and assist with creating content calendars for clients.Creative interns collaborate closely with the design team to create and design graphics for marketing/agency purposes, such as flyers, signage and email/social media campaigns. You'll also support the brainstorming of new creative content ideas for clients.Paid Media Planning/Buying interns provide support to the media Team (planners, buyers, and coordinators) for all accounts. This person will be responsible for assisting with reporting and insertion orders, preparing presentation materials, media plans, research projects or media proposals.Paid Search interns will learn about the intricacies of paid search campaigns and how to be an effective digital marketer. The intern will play an integral role in achieving success for our clients by helping our team to develop and execute paid search campaigns across our book of business.Public Relations interns will work closely with the public relations team to assist with projects, including creating media lists, researching editorial opportunities, developing press materials and writing media pitches.Video Production interns join our top-notch video production team and lend a hand in creating some awesome content for our clients. From planning and filming to editing and everything in between, you'll assist in bringing our creative ideas to life.Federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please contact us at <a href="mailto:internprogram@thebrandonagency.com" target="_blank">internprogram@thebrandonagency.com</a> if you require a reasonable accommodation to apply for a job or to perform your job. For more information, or to apply now, you must go to the website below. Please DO NOT email your resume to us as we only accept applications through our website. <a href="https://thebrandonagency.isolvedhire.com/jobs/1344883-114399.html" target="_blank">https://thebrandonagency.isolvedhire.com/jobs/1344883-114399.html</a>

2025 Summer Internship

Join our dynamic HR team as an Operations Administrator at EDP!EDP is a leader in the propane industry, extending its services from New York to California, including both rural and metropolitan areas. Recognized as one of the Top Ten Propane Marketeers by LP Gas Magazine in 2022, we have facilitated the transition for thirty-five owners of well-run propane businesses. Our core services cater to a wide range of customers, encompassing residential, commercial, industrial, and agricultural sectors, ensuring safe and reliable propane service.The Operations Administrator's will support EDP’s operations providing technical and administrative support. This includes supporting the company's various operations business platforms and assisting end users with set-up, training, and reporting. Qualifications:<ul><li>Associate’s degree or advanced degree Preferred.</li><li>Intermediate experience with Excel is required </li><li>Solid mathematical and accounting principles.</li><li>Proven organizational skills, including time management and multi-tasking.</li><li>Strong analytical and critical thinking skills.</li><li>Strong attention to detail.</li><li>Self-sufficiency and ability to work with minimal supervision. </li><li>Excellent written, verbal, and people skills to communicate technical concepts, requirements, and policies to all employees.</li><li>Proficiency with Microsoft platform and productivity applications</li></ul>Travel Requirements;Minimal less than 5%We Offer Amazing Benefits!In addition to competitive wages, we are proud to offer a comprehensive benefits package to help support the physical and financial health of our employees and their families.Our benefits program allows you to customize your coverage, to select the best plans to meet your family’s needs while taking advantage of tax savings. Eligible employees have the option to enroll in any of the following options with many of them offering pre-tax premium deductions to lower your taxable income, thereby reducing your income taxes.<ul><li>Medical Insurance – multiple options to choose from</li><li>Dental Insurance</li><li>Voluntary Vision Insurance</li><li>Health Savings Account</li><li>Flexible Spending Account</li><li>Confidential Employee Assistance Program (EAP)</li><li>Voluntary Supplemental Life and AD&amp;D Insurance</li><li>Voluntary Short-Term Disability</li><li>401(K) with Company Match</li><li>Tuition Reimbursement</li><li>Propane discount</li></ul>As part of your comprehensive compensation package, we provide eligible employees with the following benefits at no cost:<ul><li>Paid Holidays &amp; Time Off</li><li>$50,000 Basic Life/AD&amp;D benefit</li><li>Long Term Disability</li></ul>Equal Opportunity Employer Minorities/Women/Protected Veterans/DisabledThis job posting does not state or imply that these are the only duties to be performed by this employee. The employee will be required to follow any other instructions and to perform any other duties requested by their leader.

Operations Administrator

Senior Coordinator Job ID: 12689 Location: El Paso, TX Full/Part Time: Full Time Regular/Temporary: $RegTemp About UTEP UTEP is a comprehensive public research university that is increasing access to excellent higher education. We advance discovery of public value and positively impact the health, culture, education, and economy of the community we serve. The University of Texas at El Paso is America's leading Hispanic-serving university. Located at the westernmost tip of Texas, where three states and two countries converge along the Rio Grande, 84% of our 24,000 students are Hispanic, and more than half are the first in their families to go to college. UTEP offers 172 bachelor's, master's and doctoral degree programs at the only open-access, top-tier research university in America. Position Information Hiring Department: Public Health Sciences Posting End Date: Open until filled. This posting may close once a sufficient number of qualified applications have been received. Hours: 40 hours per week, standard Monday- Friday 8:00am- 5:00pm, flexibility is required on evenings and weekends FLSA status: Exempt Earliest Start Date: As soon as possible. Salary: Commensurate with experience and education. Required Application Materials: <ul><li>Resume</li><li>Cover Letter</li><li>List of three references</li></ul> Note: This position is Grant Funded and subject to availability of funds. The primary accountabilities are intended to describe the general content of and requirements of this position and are not intended to be an exhaustive statement of duties. Incumbents may perform all or some of the primary accountabilities listed. Specific tasks or responsibilities will be documented in the incumbents' performance objectives as outlined by the incumbents' immediate supervisor or manager. This position is security-sensitive and subject to Texas Education Code §51.215, which authorizes the employer to obtain criminal history record information. A valid driver's license issued by the State where the applicant resides and insurability as defined in UTS 157 may be required to perform the position's essential functions. Purpose of Position Under minimal supervision, provides coordinating services, keeps official records, and executes administrative policies determined by or in conjunction with other officials, within area of assigned responsibility. Essential Functions Creates of documents and materials that follow organizational standards and branding. Coordinates activities of staff in a business function, division, or department. Oversees the preparation of management and productivity reports and studies. Organizes special investigations and research studies. Creates documents and materials that follow organizational standards and branding. Establishes goals and objectives; develops and approves schedules, priorities, and standards for achieving goals; and coordinates evaluation activities. Coordinates the implementation of techniques for evaluating business functions or division or department activities. Organize budget requests, monitors budget expenditures, and makes adjustments as necessary. Coordinates, monitors, and evaluates policies and procedures and monitors compliance with policies and procedures. Identifies areas of needed change and makes recommendations to improve operations. Provides technical guidance for a business function, division, or department. May conspire staff development plans and activities. May coordinate the preparation, development, review, and revision of legislation. May represent the business function, division, or department at meetings, conferences, and seminars or committees. Plans, assigns, and supervises the work of others. Knowledge of all Microsoft Office software and able to learn and use institutional software systems. Complies with all State and University policies. Other duties may be assigned. Supervisory Responsibilities: Carries out supervisory responsibilities in accordance with the organization's policies and applicable laws. Qualifications To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Required Qualifications: Education: Bachelor's Degree and Experience: Three years of related experience; or equivalent combination of education and experience. Preferred Qualification: Master's Degree Additional Information The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee must frequently stand and walk. The employee must regularly sit; use hands to feel; reach with hands and arms; and talk or hear. The employee must lift and move up to 50pounds. The noise level for this work environment is usually moderate. In keeping with its access, excellence and impact mission, The University of Texas at El Paso is committed to an open, diverse, and inclusive learning and working environment that honors the talents, respects the differences, and nurtures the growth and development of all. We seek to attract faculty and staff who share our commitment. The University of Texas at El Paso is an Equal Opportunity / Affirmative Action Employer. The University does not discriminate on the basis of race, color, national origin, sex, religion, age, disability, genetic information, veteran status, or sexual orientation and gender in employment or the provision of services in accordance with state and federal law. Discrimination on the basis of sex includes an employee's or prospective employee's right to be free from sexual harassment under Title IX of the Higher Education Amendments of 1972. For accommodation information for employees and applicants with disabilities, please contact UTEP's Equal Opportunity Office at <a href="https://apptrkr.com/get_redirect.php?id=5769402&amp;targetURL=mailto:eoaa@utep.edu" target="_blank">eoaa@utep.edu</a>. To apply, visit <a href="https://apptrkr.com/5769402" target="_blank">https://zahr-prd-candidate-ada.utshare.utsystem.edu/psp/ZAHRPRDADA/EMPLOYEE/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&amp;Action=U&amp;FOCUS=Applicant&amp;SiteId=2&amp;JobOpeningId=12689&amp;PostingSeq=1</a> jeid-c3c941bb71f45744aafb6968f3658e5c

The University of Texas at El Paso

Senior Coordinator

01-Nov-2024<h4>Executive Assistant and Events Coordinator, Administrative Dean’s Office</h4>Harvard Divinity School 67186BRJob SummaryHarvard Divinity School seeks an initiative-taking, exceptionally organized, and technically savvy individual to provide a wide range of high-level administrative support, projects, events, meeting organization and management. Reporting to the Administrative Dean, the Executive Assistant and Events Coordinator will provide administrative support to the Administrative Dean and work with the team in the Dean’s Office and the Office of Academic Affairs to play a pivotal role in supporting the planning, coordination, and execution of a variety of programming and engagement activities. This individual, using discretion and professionalism, is responsible for varied, detail-oriented, and confidential tasks.Position DescriptionAdministrative Duties<ul><li>Manages complex calendars, all appointments, and schedules meetings.&nbsp;</li><li>Develops, drafts, and reviews a variety of often complex and confidential correspondence on behalf of the administrative dean; responds to requests for information from internal and external sources, and ensures follow-up and problem resolution.&nbsp;</li><li>Processes financial transactions, monitors, and prepares financial reports and budgets.&nbsp;</li><li>Assists the administrative dean on special projects as required, including those of a sensitive and/or confidential nature, handling matters expeditiously, proactively, and follows through on projects to successful completion, often with deadline pressures.&nbsp;</li><li>Works collaboratively with other offices at the university to ensure the administrative dean has all relevant material and briefings needed, in advance, for meetings, and gathers information from appropriate sources. May develop prep materials as needed and handle broad dissemination of information. In consultation with the administrative dean, establishes and disseminates agendas for meetings; tracks action items to ensure follow-up and resolution of issues. Attends and captures the content of meetings as requested; prioritizes and directs workflow to others, as appropriate.</li><li>Assists with any other general office needs and administrative tasks as required.</li><li>Serves as back up support for the deans and administrative teams in the Dean’s Office and the Office of Academic Affairs.</li></ul>Event Coordination<ul><li>Manages the planning, organization, and execution of programming, including conferences, workshops, lectures, panel discussions, receptions, and other campus events. Works with internal and external stakeholders.</li><li>Coordinates logistical aspects of programming, such as venue selection, catering, multimedia setup, registration management, stakeholder outreach and speaker accommodations.</li><li>Provides on-site support during programming, ensuring smooth operations. Works with the Office of Academic Affairs, Facilities and Operations, IT &amp; Media Services, Communications, Development and External Relations and partner departments on preparation and support for all events.&nbsp;</li><li>Coordinates planning for virtual and on-site programs by creating and moderating Zoom or in-person sessions, providing calendar schedules for the team and facilitators, securing room reservations, AV support, processing catering requests, and other logistical support.</li><li>Manages program registration and effectively communicates with participants (special requests, registration changes) during in-person and Zoom programs.</li><li>Coordinates travel arrangements, processes reimbursements, manages usage of and reconciles vendor set-ups and payments via Concur and Buy2Pay systems. Ensures that all expenses are compliant with Harvard University’s travel and financial policies.</li><li>Prepares and distributes read-ahead materials, including agendas, speaker bios, and presentation materials. Working with Communications, creates content for promotional materials.&nbsp;</li><li>Contributes to post-event evaluations and reporting to assess the success of events and identify areas for improvement.</li><li>Contributes to the department’s goals and performs other duties as assigned.&nbsp;</li><li>Many events are in-person on campus, and some occur in the evenings. On campus evening work and occasional weekend availability is required.&nbsp;</li></ul>Basic Qualifications<ul><li>5 years experience in a similar administrative role.</li><li>Experience with planning large events.</li><li>Availability to work evenings and weekends with prior notice of the schedule.</li></ul>Candidates wishing to be considered must supply a cover letter in addition to a resume. Additional Qualifications and Skills<ul><li>Bachelor’s degree preferred.&nbsp;</li><li>Ability to work independently with minimal supervision.</li><li>Experience maintaining strong collaborative relationships.</li><li>Excellent customer service and organizational skills with ability to prioritize work in an environment with multiple conflicting interests.</li><li>Excellent written and oral communication skills with demonstrated experience in editing/proofreading.</li><li>Experience in processing financial transactions and managing financial information.</li><li>Experience with Microsoft Office products, Zoom, Trumba, RoomBook, Paperless Post and Adobe Acrobat.&nbsp;</li><li>Willingness to continuously adapt to new technical skills as needed.</li><li>Must be able to work under the pressure of deadlines while exercising judgment, diplomacy, poise, discretion and maintaining confidentiality.</li></ul>*IMPORTANT NOTE: Your cover letter and resume should be combined into a SINGLE DOCUMENT under the resume tab. Cover letters are required for every position at Harvard Divinity School. We regret that the Harvard Divinity School does not provide Visa sponsorship.* Working ConditionsThis position is based in Cambridge, MA and requires an on-campus presence. All HDS positions have a regular schedule of Monday - Friday, 9am - 5 pm. A hybrid schedule, involving some remote work, may be possible, subject to business needs and manager and HR review/approval. HDS may adjust flex schedules as necessary or appropriate. Harvard has an established Flexwork Policy. Please Note: We are currently conducting interviews virtually for selected candidates. Final interviews may be conducted on campus. The health of our workforce is a priority for Harvard University. With that in mind, we strongly encourage all employees to be up-to-date on CDC-recommended vaccines.&nbsp;Additional InformationStarting salaries typically fall in the lower half of the salary range; however, they are ultimately determined by the scope of the position, the candidate's relevant experience, and internal equity. Harvard Divinity School seeks to respect, understand, and learn from all cultures, beliefs, and faith backgrounds, including those who are unaffiliated with a traditional denomination, of the members of our diverse community. HDS actively seeks and welcomes people of color, women, the LGBTQIA+ community, persons with disabilities, and people at intersections of these identities. Founded in 1816, Harvard Divinity School is most religiously diverse divinity school in the United States and is one of 12 graduate/professional schools at Harvard University. HDS is grounded in pluralism and fosters the kind of thoughtful, respectful exchange of ideas that is vital for human flourishing. The School’s degree programs prepare students for careers in academia, ministry, and a wide range of roles across the nonprofit, private, and public sectors.Work Format DetailsThis is a hybrid position that is based in Cambridge, Massachusetts. Work is expected to be performed in an office setting, but may be remote, as directed by HDS. All remote work must be performed within one of the Harvard Registered Payroll States, which are currently Massachusetts, Connecticut, Maine, New Hampshire, Rhode Island, Vermont, Georgia, Illinois, Maryland, New Jersey, New York, Virginia, Washington, and California (CA for exempt positions only). Additional details will be discussed during the interview process.BenefitsWe invite you to visit Harvard's Total Rewards website (<a href="https://hr.harvard.edu/totalrewards" target="_blank">https://hr.harvard.edu/totalrewards</a>) to learn more about our outstanding benefits package, which may include:<ul><li>Flex-work options at HDS, including an optional summer compressed workweek (end of May through mid-August)</li><li>Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.</li><li>Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.</li><li>Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.</li><li>Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.</li><li>Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.</li><li>Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.</li><li>Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.</li><li>Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.</li><li>Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.</li></ul>Job FunctionGeneral Administration Department Office LocationUSA - MA - Cambridge Job Code403040 Coordinator II Work FormatHybrid (partially on-site, partially remote) Sub-Unit------------ Salary Grade055DepartmentAdministrative Dean's OfficeUnion55 - Hvd Union Cler &amp; Tech Workers Time StatusFull-time Pre-Employment ScreeningEducation, IdentityCommitment to Equity, Diversity, Inclusion, and BelongingHarvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.EEO StatementWe are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.LinkedIn Recruiter Tag (for internal use only)#LI-HY1

Harvard University FAS Human Resources

Executive Assistant and Events Coordinator, Administrative Dean’s Office

01-Nov-2024<h4>Administrative Assistant</h4>Faculty of Arts and Sciences 67174BRJob SummaryThe Administrative Assistant—reporting to the Associate Director for Administration—is a member of the Administration team at the Office for the Arts (OFA), staffs the front desk, supports office finance and administration, and serves as the primary administrative support for the Director of Programs. The position is a first point of contact and serves as an information resource for students, colleagues, and guests. The position helps to ensure a welcoming environment and is responsible for a range of administrative duties in support of OFA initiatives and strategic priorities. This is an in-person, on-site (Cambridge) position.Position DescriptionAdministration 35%<ul><li>Reception: Serve as the welcoming first point of contact for the OFA, which includes: <ul><li>Greeting in-person visitors including students, artists, guests and University colleagues</li><li>Answering phone, mail, and e-mail inquiries with friendly responsiveness</li><li>Developing a broad understanding of the workings of the OFA, so that questions can be fielded with courtesy, promptness, and expertise</li></ul></li><li>Office / Building: Keep the OFA headquarters at 74 Mount Auburn St, well-supplied and organized. This includes:<ul><li>Ordering and organizing supplies</li><li>Maintaining lost and found</li><li>Overseeing package/bulk mailing deliveries</li><li>Neatening and organizing shared spaces</li><li>Operating office equipment (e.g., copiers, printers, etc.), and enlisting vendor support for repairs and maintenance as needed</li><li>Liaising with security, facilities maintenance, and other constituents for office and building needs&nbsp;</li><li>Overseeing and scheduling use of shared spaces (e.g., Director’s Studio and Common Room) both internally and in the University’s space scheduling system</li><li>Supporting the administration team regarding emergency protocols according to University and FAS guidelines (e.g., assist with documentation and communication of policies and time-sensitive announcements)</li></ul></li></ul><ul><li>General Administrative support: Provide administrative support to ensure smooth operations of OFA’s programs and infrastructure, including: <ul><li>Maintaining and updating contact lists (e.g., staff list, email listservs, donor databases, etc.)</li><li>Maintaining complex shared internal calendar tracking programmatic and administrative events&nbsp;</li><li>Entering data in FileMaker or other database systems as requested</li><li>Preparing documents, presentations, graphic files, web pages, letters, and other forms of communications/messaging, including mail merges, mass mailings</li><li>Organizing internal events (e.g., coordinating catering for staff and student functions, booking rental space, arranging for AV needs, etc.)</li><li>Assisting staff with records management processes for print and digital files on shared drive&nbsp;</li><li>Acting as OFA contact and intermediary for University Archives and off-site storage (Records Management Services)</li><li>Scheduling complex groups meetings / interviews</li><li>Assisting and supporting special project planning&nbsp;</li><li>Other administrative tasks as needed</li></ul></li></ul>Financial 15%<ul><li>Expense processing / credit card reconciliations. Provide purchasing/corporate card reconciliations and expense reimbursements for OFA senior leadership</li><li>Accounts Payable. Process vendor invoices and non-employee reimbursements for payment via University’s procurement system</li><li>Other financial tasks as needed</li></ul>Staff Assistance 50%<ul><li>For the Director of Programs. Serve as the primary administrative support for the Director of Programs, including:<ul><li>Managing Director of Program’s calendar, organizing meetings, and taking meeting minutes as requested</li><li>Researching special topics as requested&nbsp;</li><li>Assisting in event planning and programmatic initiatives&nbsp;</li><li>Arranging travel for Director of Programs or visitors, as needed</li><li>Special projects, as needed&nbsp;&nbsp;</li></ul></li></ul>Basic Qualifications<ul><li>High school graduate or equivalent&nbsp;</li></ul><ul><li>Three + years of office or customer service experience or equivalent.&nbsp;&nbsp;</li></ul>Additional Qualifications and Skills<ul><li>Excellent communication skills&nbsp;</li></ul><ul><li>Knowledge of MS Office&nbsp;</li><li>Experience in arts administration or working in a college setting &nbsp;</li><li>Ability to work in person M-F 9am-5pm</li></ul>Working ConditionsThe health of our workforce is a priority for Harvard University. With that in mind, we strongly encourage all employees to be up to date on CDC-recommended vaccines.Additional InformationThe Office for the Arts at Harvard (OFA) supports student engagement in the arts and integrates the arts into University life. Through its programs and services, the OFA teaches and mentors, fosters student artmaking across all disciplines and abilities, connects students to accomplished artists, and creates inclusive communities that celebrate the rich diversity of Harvard College. By supporting the development of students as artists and cultural stewards, the OFA works to enrich society and shape communities in which the arts are a vital part of life.&nbsp; The OFA is dedicated to building a diverse community of individuals who are committed to contributing to an inclusive environment. Applicants from underrepresented populations are strongly encouraged to apply. All formal written offers will be made by FAS HR. &nbsp;Work Format DetailsThis position is based primarily on-campus, in Massachusetts. This may include in-person during emergency situations (if applicable). Additional details will be discussed during the interview process. Certain visa types may limit work location. Individuals must meet work location sponsorship requirements prior to employment.BenefitsWe invite you to visit Harvard's Total Rewards website (<a href="https://hr.harvard.edu/totalrewards" target="_blank">https://hr.harvard.edu/totalrewards</a>) to learn more about our outstanding benefits package, which may include: <ul><li>Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.</li><li>Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.</li><li> Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.</li><li>Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.</li><li>Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.</li><li>Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.</li><li> Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.</li><li>Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.</li><li> Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.</li></ul>Job FunctionGeneral Administration Department Office LocationUSA - MA - Cambridge Job Code403033 Staff Assistant III Work FormatOn-Site Sub-UnitCollege Salary Grade053DepartmentThe Office for the Arts at Harvard (OFA)Union55 - Hvd Union Cler &amp; Tech Workers Time StatusFull-time Pre-Employment ScreeningIdentity ScheduleMonday-Friday 9am-5pmCommitment to Equity, Diversity, Inclusion, and BelongingHarvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.EEO StatementWe are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.LinkedIn Recruiter Tag (for internal use only)#LI-MT2

Administrative Assistant

Want to love your job? We’re hiring at the Texas Roadhouse Support Center! Flexibility, teamwork, and fun are some of the reasons our employees are proud to be Roadies. Apply today and join our team! We offer a comprehensive total rewards package on the first day of the month following 31 days of employment to Support Center Employees that meet our benefit eligibility requirements. The total rewards package includes, but is not limited to, the following: •A choice of medical plans that are best in class •Dental and Vision Insurance •Paid Vacation, Parental, Donor, Bereavement and 100% Paid Maternity Leave •Adoption Assistance •Short-Term and Long-Term Disability •Life, Accident and Critical Illness Insurance •Identity Theft Protection •Employee Assistance Program •Business Travel Insurance •401(k) Retirement Plan •Flexible Spending Accounts •Tuition Reimbursements up to $5,250 per year •Quarterly Restricted Stock Units Program •Annual holiday bonus We also offer a variety of services for our Support Center employees! Car detailing and oil changes in the parking lot, on site haircuts, workout gym with personal trainers, spray tans, dry cleaning delivery service, chair massages just to name a few! We also have a Registered Nurse in the building to help with our wellness initiatives and keep us healthy. Willie’s Joynt is our full-service café that serves breakfast and lunch and prepares delicious TO GO meals. We love taking care of our Roadie family and making our company a LEGENDARY place to work! As our founder, Kent Taylor once said, “We are a people company that just happens to serve steaks.” Check us out, you won’t be disappointed!Position Overview Provide Legendary support to guests, employees and vendors by welcoming them to our Support Center, maintaining front desk responsibilities and working temporary assignments within our company. Responsibilities<ul><li>Greet and register all visitors to the Support Center and make them feel welcome</li><li>Maintain the cleanliness and organization of the front desk lobby area</li><li>Distribute visitor badges to guests/contractors</li><li>Help guests, vendors and employees with purchasing TXRH merchandise</li><li>Work periodic temporary assignments within the departments of TXRH</li><li>Perform other duties as requested</li></ul>Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.Qualifications<ul><li>High School Graduate or General Education Degree (GED), Associate’s/College degree preferred</li><li>One Year front desk/customer service experience required</li></ul><ul><li>Proficient in Microsoft Office Suite &nbsp;</li></ul>This job description includes essential functions and basic duties and is intended to provide guidelines for job expectations and the employee's ability to perform the position described. It is not an exhaustive list of all functions, responsibilities, skills, and abilities. Additional functions and requirements may be assigned by supervisors as appropriate. This document is not a contract of employment, and the Company reserves the right to change this job description and/or assign tasks for the employee to perform, as the Company may deem appropriate.We are proud to be an equal opportunity employer. We are committed to providing equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, age, gender, pregnancy, gender identity, disability, veteran status, sexual orientation, citizenship, national origin, or any other legally protected status. We encourage and welcome all applicants to apply.

Texas Roadhouse

On Call Receptionist

Job Title Administrative Services Assistant Requisition Number RE47949 Working Title Survivorship Administrative Services Assistant Department Name 7H025:CANCER CENTER-CORE SUPPORT Work Location Lexington, KY Grade Level 42 Salary Range $17.41-27.87/hour Type of Position Staff Position Time Status Full-Time Required Education AA Click here for more information about equivalencies: <a href="https://hr.uky.edu/employment/working-uk/equivalencies" target="_blank">https://hr.uky.edu/employment/working-uk/equivalencies</a> Required Related Experience 4 yrs Required License/Registration/Certification None Physical Requirements Sitting for long periods of time, walking long distances, manage office supplies, repetitive motion. Shift Monday – Friday (40 hrs/wk). Job Summary The Markey Cancer Center is currently hiring an Administrative Services Assistant to support a new Survivorship Research Initiative. This position serves as the front-line interface for the Markey Cancer Center’s Director of Survivorship Research. Duties include but are not limited to: providing clerical, logistical, and administrative support for the leadership team; managing communications; planning and managing Survivorship Research Initiative meetings, projects, and events; liaising with internal and external collaborators; and providing research administration support for survivorship investigators (e.g., issuing and managing participant payments, supporting research activities). In addition to being detail-oriented, the successful candidate will exhibit maturity, customer service, and good judgment and have proficiency with MS Outlook, Word, and Excel; strong interpersonal skills; the ability to prioritize; excellent verbal and written communication skills; and the capacity to work independently and with flexibility. Experience with Concur and procards and/or research coordination preferred. This position is eligible for a hybrid work arrangement. IMPORTANT: Resumes and CVs cannot be substituted for a completed application. Incomplete applications could disqualify you from being considered for this position. If the information on your resume is not entered on the application, this will prevent us from being able to assess your education and experience when trying to determine a salary offer. To be considered you must fully complete the online application being sure to only put one (1) job title for each entry (multiple job titles for one employer must have separate entries), the # of hours worked per week and your ending salary. You will also be required to upload a cover letter and resume. To view the University of Kentucky’s exceptional benefits, please visit <a href="https://www.uky.edu/hr/benefits" target="_blank">https://www.uky.edu/hr/benefits</a>. Skills / Knowledge / Abilities MS Excel, Outlook, PowerPoint, Word; Concur, budgeting; Ability to effectively summarize information, search and navigate the Internet; Strong interpersonal skills; Well-developed verbal and oral communication capabilities; Problem-solving. Does this position have supervisory responsibilities? No Preferred Education/Experience Bachelor’s degree with 2 years related experience. Deadline to Apply 11/13/2024 Our University Community We value the well-being of each of our employees and are dedicated to creating a healthy place for everyone to work, learn and live. In the interest of maintaining a safe and healthy environment for our students, employees, patients and visitors the University of Kentucky is a Tobacco &amp; Drug Free campus. As an Equal Opportunity Employer, we strongly encourage veterans, individuals with disabilities, women, and all minorities to consider our employment opportunities. Any candidate offered a position may be required to pass pre-employment screenings as mandated by University of Kentucky Human Resources. These screenings may include a national background check and/or drug screen.

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