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Job Description:In this pivotal role, the Executive Assistant will be at the heart of operations, facilitating key projects and streamlining executive tasks. Your day-to-day contributions will ensure smooth operations and drive organizational success. This position offers a unique opportunity to collaborate closely with senior leadership, influence strategic decisions, and enhance the effectiveness of the President’s Office.Key Responsibilities<ul><li>Provide active and independent administrative support in a dynamic environment to the President and the President’s Cabinet members as requested.</li><li>Manage and facilitate executive projects, ensuring timely completion and high-quality standards. Serve as a project manager for the President's Cabinet, coordinating efforts and streamlining communication.</li><li>Prepare and oversee detailed agendas for meetings, ensuring all materials and follow-ups are handled proactively, reducing the need for executive follow-up.</li><li>Coordinate travel arrangements, including flights, hotels, and ground transportation, ensuring smooth and efficient travel experiences.</li><li>Create and manage high-level correspondence and communication pieces, such as executive reports, presentations, and staff communications, using advanced skills in Microsoft Excel and PowerPoint to produce graphs and succinct data visualizations.</li><li>Handle confidential or complex tasks, necessitating a high degree of discretion, judgment, tact, and diplomacy.</li><li>Participate in the preparation, monitoring, and reporting of annual operating budgets and related financial reports.</li><li>Coordinate logistics for conferences, meetings, and events, including handling travel and venue arrangements.</li><li>Assist Operations with various needs, including facility management, IT requests, and other miscellaneous tasks.</li><li>Support the President’s Office in the facilitation of Board of Trustees meetings.</li><li>Manage special projects and reports as assigned.</li></ul>Position Requirements<ul><li>Responsive and anticipatory, with the ability to manage priorities and work with a focus on detail and accuracy.</li><li>Capable of handling multiple tasks and meeting competing deadlines with minimal supervision.</li><li>Demonstrate a high level of reliability and commitment to confidentiality.</li><li>Strong customer service orientation and professional relationship management skills.</li><li>Advanced technical skills, including proficiency in Microsoft Office (Teams, Word, Excel, PowerPoint) and web applications.</li><li>Flexibility to participate in special assignments and events during non-standard hours as opportunities arise.</li></ul>Position Qualifications<ul><li>A bachelor’s degree is preferred; however, candidates with significant relevant experience will also be considered.</li><li>3-6 years of related experience, with a minimum of 3 years as an executive assistant or project management role supporting senior-level executives.</li><li>Experience in higher education preferred.</li></ul>Physical Requirements<ul><li>Ability to perform sedentary work and operate standard office equipment.</li><li>Must have the physical stamina to participate actively in events, including standing for extended periods when necessary.</li></ul>DISCLAIMER:The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.It is the policy of Kansas Health Science University (KHSU)-Kansas College of Osteopathic Medicine (KansasCOM) not to discriminate on the basis of race, ethnicity, color, sex, sexual orientation, gender, gender identity, religion, religious creed, national origin, ancestry, age, genetic information, marital status, military or veteran status, physical or mental disability, medical condition, pregnancy, childbirth and any medical condition related to pregnancy or childbirth or any other basis protected by federal, state or local law, ordinance or regulation. KHSU-KansasCOM is committed to complying with all applicable laws regarding equal employment opportunities. KHSU-KansasCOM strives to create and maintain a work environment in which people are treated with dignity, decency, and respect. All qualified candidates are encouraged to apply.Kansas Health Science University offers a generous compensation and benefits package, as well as the opportunity to work for a leader in the field of education. Some of our key benefits include: generous paid time-off, medical and dental coverage, company-paid life and disability insurance, retirement plan with employer contribution, multiple flexible spending accounts (FSA), tuition reimbursement, professional development, and regular employee appreciation events.Kansas Health Science University is an Equal Opportunity Employer.

Kansas Health Science University

Kansas Health Science Center

Executive Assistant

30-Aug-2024<h4>Sponsored Programs Administrator I</h4>Financial Administration 66647BRPosition DescriptionFinancial Administration (FAD) is dedicated to advancing Harvard University’s teaching and research mission by stewarding its resources; providing support, guidance, and consultation; ensuring compliance with University and federal guidelines; mitigating risk; pursuing operational excellence; and promoting the financial health of the University. The Office for Sponsored Programs (OSP), through its Awards Management and Operations Team, is responsible for managing administrative and compliance matters relating to sponsored grants, contracts, cooperative agreements, and subawards and for all aspects of data integrity in the Grants Management Applications Suite (GMAS), including the establishment of new sponsors, new accounts, renewals, and continuations of awards. The Sponsored Programs Administrator (SPA) identifies and resolves issues that arise throughout the lifecycle of an award and is responsible for managing administrative and compliance matters relating to sponsored grants, contracts, cooperative agreements, and subawards. This full-time position reports to the Senior Manager, Awards Management and Operations. Responsibilities include:<ul><li>Provide a broad spectrum of support and contribute to team success in the processing of&nbsp;sponsored&nbsp;awards, including incoming sponsor award notices.</li><li>In collaboration with team members, the SPA will help to resolve issues&nbsp;in GMAS that arise throughout the lifecycle&nbsp;of an award.</li><li>As a member of the Awards Management and Operations Team, the SPA works in support of many of&nbsp;OSP’s&nbsp;key initiatives, including Grants and Contract Administration,&nbsp;data integrity&nbsp;and&nbsp;clean-up,&nbsp;and other operations projects that may arise.</li><li>This position&nbsp;serves as a Super User in the Grants Management Applications Suite (GMAS), the university system of record for sponsored projects. As an expert on the Harvard chart of accounts and GMAS security, they ensure that roles and responsibilities are properly captured in the system.</li><li>This position is&nbsp;responsible for data integrity and quality assurance within GMAS ensuring that award data is complete.&nbsp;</li><li>Provide exemplary customer service</li><li>Other duties as assigned</li></ul>Basic Qualifications<ul><li>Associate’s degree or 3+ years of equivalent experience required.</li></ul>Additional Qualifications and Skills<ul><li>Detail-oriented and analytical problem-solver</li><li>Excellent organizational and electronic document management skills</li><li>Ability to prioritize and manage multiple deadlines</li><li>Excellent people and relationship management skills</li><li>Excellent verbal and written communication skills</li><li>Experience with business process and workflow assessment and development, and process improvement and system design and implementation methodologies.</li><li>Ability to work independently</li><li>Positive, collaborative, and team-focused attitude</li><li>Ability to communicate with individuals at all&nbsp;levels with poise and diplomacy.&nbsp;</li><li>Academic administration experience a plus.</li><li>Bachelor’s degree a strong plus</li></ul>Additional InformationPlease provide a cover letter with your application. Please note:<ul><li>Harvard University requires pre-employment reference and background screening.&nbsp;</li><li>We are unable to provide work authorization and/or visa sponsorship.&nbsp;</li><li>This position has a 90-day orientation and review period.&nbsp;</li></ul>The health of our workforce is a priority for Harvard University. With that in mind, we strongly encourage all employees to be up-to-date on CDC-recommended vaccines. Accessibility:&nbsp; Harvard University IT plays an important role in supporting Harvard's commitment by seeking to create, procure and deploy technologies that are accessible to all, including and especially those who live with disability. Harvard welcomes individuals with disabilities to apply for positions and participate in its programs and activities. If you would like to request accommodations or have questions about the physical access provided, please contact our University Disability Resources Department.&nbsp;Work Format DetailsFAD actively supports hybrid work where business needs allow. This position has been designated as a primarily remote position.&nbsp;While this position is primarily remote,&nbsp;travel to campus may be necessary based on business needs and the nature of work. Examples include bi-annual or quarterly Town Halls, critical business meetings or other work events. Additional details will be discussed during the interview process. All remote work must be performed within one of the Harvard Registered Payroll States, which currently includes Massachusetts, Connecticut, Maine, New Hampshire, Rhode Island, Vermont, Georgia, Illinois, Maryland, New Jersey, New York, Virginia, Washington, and California (CA for exempt positions only). Certain visa types and funding sources may limit work location. Individuals must meet work location sponsorship requirements prior to employment.About UsMore about FAD: Within and across the University, we aim to be exemplary colleagues, trusted partners, valued advisors, and agents of positive change. Within our own community, we aspire to:<ul><li>Engage with respect, honesty, and integrity&nbsp;</li><li>Cultivate equity, diversity, inclusion, and belonging&nbsp;</li><li>Welcome innovation, collaboration, and flexibility&nbsp;</li><li>Enjoy our work, grow professionally, and aim for the extraordinary&nbsp;</li></ul>&nbsp;Learn more about Financial Administration (harvard.edu) and our eight reporting units. (<a href="https://finance.harvard.edu/" target="_blank">https://finance.harvard.edu/</a>)&nbsp;BenefitsWe invite you to visit Harvard's Total Rewards website (<a href="https://hr.harvard.edu/totalrewards" target="_blank">https://hr.harvard.edu/totalrewards</a>) to learn more about our outstanding benefits package, which may include: <ul><li>Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.</li><li>Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.</li><li> Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.</li><li>Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.</li><li>Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.</li><li>Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.</li><li> Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.</li><li>Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.</li><li> Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.</li></ul>Job FunctionFinance Department Office LocationUSA - MA - Cambridge Job Code400110 Financial Associate I Work FormatHybrid (partially on-site, partially remote) Sub-Unit------------ Salary Grade054DepartmentOffice for Sponsored ProgramsUnion55 - Hvd Union Cler &amp; Tech Workers Time StatusFull-time Pre-Employment ScreeningEducation, IdentityCommitment to Equity, Diversity, Inclusion, and BelongingHarvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.EEO StatementWe are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.LinkedIn Recruiter Tag (for internal use only)#LI-AS1

Harvard University FAS Human Resources

Howmet Aerospace

EHS Administrator

<h4>Security Receptionist</h4>Fidelity TalentSource is your destination for discovering your next temporary role at Fidelity Investments. We are currently sourcing for a Security Receptionist to work in Durham, NC!<h4>The Role</h4>The Security Receptionist conducts general front desk customer facing duties, such as answer general customer inquiries, create/issue badge and other duties required by management. This position is a standard hours Monday through Friday schedule (7:30 AM – 4:30 PM).<h4>The Expertise and Skills You Bring</h4><ul><li>Previous security experience is a plus </li><li>Excellent communication skills and an ability to work without direct supervision </li><li>Excellent organizational ability </li><li>PC literacy including Word for Windows &amp; Excel (or willingness to learn) </li></ul><h4>The Responsibilities</h4><ul><li>Answer the phone and provide assistance as necessary or transfer calls to the appropriate office </li><li>Provide assistance and direction to all persons requiring access to the building </li><li>Create new hire and replacement badges </li><li>Issue temporary badges to visitors, contractors, and temporary employees </li><li>Assist Security Officers with the identification card, fingerprinting and I9 completion process </li><li>Maintain and ensure accuracy of the visitor’s log and files as needed. </li><li>Other duties required by management </li></ul><h4>Company Overview</h4>Fidelity TalentSource is the in-house temporary staffing provider for Fidelity Investments, one of the largest and most diversified global financial services firms in the industry. We welcome individuals from all backgrounds, including technology and customer service, to fill assignments across Fidelity’s U.S.-based regional and investor center locations. If you would like to experience Fidelity’s supportive and collaborative culture while expanding your skill set and developing your professional network, consider a role with Fidelity TalentSource. Apply today at&nbsp;FTSJobs.com.We believe that the most effective way to attract, develop and retain a diverse workforce is to build an enduring culture of inclusion and belonging. Fidelity TalentSource will reasonably accommodate applicants with disabilities who need adjustments to participate in the application or interview process. To initiate a request for an accommodation, please contact our HR team at HR@ ftsjobs.com.<h4>Information about Fidelity investments</h4>At Fidelity Investments, our customers are at the heart of everything we do. As a privately held company with a rich 75-year history, our mission has remained the same since our founding: to strengthen the financial well-being of our clients. We help people invest and plan for their future. We assist companies and non-profit organizations in delivering benefits to their employees. And we provide institutions and independent advisors with investment and technology solutions to help invest their own clients’ money. For information about working at Fidelity, visit FidelityCareers.com.Fidelity TalentSource’s working model blends the best of working offsite with maximizing time together in person to meet associate and business needs. Currently, most hybrid roles require associates to work onsite all business days of one assigned week per four-week period (beginning in September 2024, the requirement will be two full assigned weeks).Fidelity Investments and Fidelity TalentSource are equal opportunity employers.

Fidelity TalentSource

Security Receptionist

<h4>Security Receptionist</h4>Fidelity TalentSource is your destination for discovering your next temporary role at Fidelity Investments. We are currently sourcing for a Security Receptionist to work in Durham, NC!<h4>The Role</h4>The Security Receptionist conducts general front desk customer facing duties, such as answer general customer inquiries, create/issue badge and other duties required by management. This position is a standard hours Monday through Friday schedule (7:30 AM – 4:30 PM).<h4>The Expertise and Skills You Bring</h4><ul><li>Previous security experience is a plus</li><li>Excellent communication skills and an ability to work without direct supervision</li><li>Excellent organizational ability</li><li>PC literacy including Word for Windows &amp; Excel (or willingness to learn)</li></ul><h4>The Responsibilities</h4><ul><li>Answer the phone and provide assistance as necessary or transfer calls to the appropriate office</li><li>Provide assistance and direction to all persons requiring access to the building</li><li>Create new hire and replacement badges</li><li>Issue temporary badges to visitors, contractors, and temporary employees</li><li>Assist Security Officers with the identification card, fingerprinting and I9 completion process</li><li>Maintain and ensure accuracy of the visitor’s log and files as needed.</li><li>Other duties required by management</li></ul><h4>Company Overview</h4>Fidelity TalentSource is the in-house temporary staffing provider for Fidelity Investments, one of the largest and most diversified global financial services firms in the industry. We welcome individuals from all backgrounds, including technology and customer service, to fill assignments across Fidelity’s U.S.-based regional and investor center locations. If you would like to experience Fidelity’s supportive and collaborative culture while expanding your skill set and developing your professional network, consider a role with Fidelity TalentSource. Apply today at&nbsp;FTSJobs.com.We believe that the most effective way to attract, develop and retain a diverse workforce is to build an enduring culture of inclusion and belonging. Fidelity TalentSource will reasonably accommodate applicants with disabilities who need adjustments to participate in the application or interview process. To initiate a request for an accommodation, please contact our HR team at HR@ ftsjobs.com.<h4>Information about Fidelity investments</h4>At Fidelity Investments, our customers are at the heart of everything we do. As a privately held company with a rich 75-year history, our mission has remained the same since our founding: to strengthen the financial well-being of our clients. We help people invest and plan for their future. We assist companies and non-profit organizations in delivering benefits to their employees. And we provide institutions and independent advisors with investment and technology solutions to help invest their own clients’ money. For information about working at Fidelity, visit FidelityCareers.com.Fidelity TalentSource’s working model blends the best of working offsite with maximizing time together in person to meet associate and business needs. Currently, most hybrid roles require associates to work onsite all business days of one assigned week per four-week period (beginning in September 2024, the requirement will be two full assigned weeks).Fidelity Investments and Fidelity TalentSource are equal opportunity employers.

29-Aug-2024<h4>Staff Assistant III (Administrative Assistant)</h4>Harvard T.H. Chan School of Public Health 66636BRJob SummaryThe Department of Biostatistics is a very busy and diverse department focused on research and teaching. Our 60+ faculty are leaders in the development of statistical methods for clinical trials and observational studies, studies on the environment, computational biology, and genomics/genetics.&nbsp; We offer degree programs in biostatistics, computational biology and data science; currently, more than 200 students are enrolled in these programs. Reporting to the Assistant Director of Administration, the Administrative Assistant will provide administrative and clerical support for the Department of Biostatistics, performing a wide range of duties to ensure smooth daily operations, effective administration, and clear communications in a fast-paced, diverse educational and research environment. In addition to providing general support for the Department, the incumbent will provide administrative support for the National Studies on Air Pollution and Health (NSAPH) group and its PIs. This Administrative Assistant will work with minimal supervision performing a wide range of complex and confidential duties, which requires using multiple software applications including MS Office (Word, Excel and Powerpoint), Outlook calendar and email, Concur expense management, Zoom video conferencing, and other Harvard software and systems. Position DescriptionDuties and responsibilities include, but are not limited to, the following: Department of Biostatistics support (60%):<ul><li>Serves as the administrative contact for assigned department faculty members</li><li>Arranges meetings among department faculty with internal and external participants; coordinates meeting dates, locations, etc.</li><li>Arranges domestic and international travel and accommodations for department faculty and their affiliated trainees, in alignment with the Harvard Travel Policy, the Business Expense Reimbursement Policy, and other administrative and financial policies</li><li>Compiles and prepares monthly corporate card reconciliation reports, as well as out-of-pocket expenses for reimbursement, including expenses from domestic and international travel for faculty and their affiliated trainees</li><li>Provides assistance with room scheduling, catering, IT requests, updating CVs, PMCIDs, etc.</li><li>Assists with Department events and other projects as needed</li><li>Manages inventory and purchases of office and kitchen supplies</li><li>Updates and regularly maintains department and faculty webpages</li><li>Provides support for troubleshooting Zoom and AV technical issues</li><li>Serves as liaison with Harvard operations, security, IT, etc. when needed</li><li>Other duties as assigned</li></ul>National Studies on Air Pollution and Health (NSAPH) group support (40%):<ul><li>Manages Professor Francesca Dominici’s calendar and schedules meetings, including research and project meetings for the NSAPH group</li><li>Provides general administrative support to Professor Dominici, including but not limited to room scheduling, catering, IT requests, and supply ordering.</li><li>Books and facilitates travel arrangements for Professor Dominici; processes corporate card reimbursements; submits all travel reimbursements; and ensures payment requests are submitted in proper format and in a timely manner</li><li>Creates and maintains filing system(s) for Professor Dominici, both electronic and paper, as needed</li><li>Regularly updates curriculum vitae, PMCID, and websites (Professor Dominici’s webpages and NSAPH group website)</li><li>Maintains NSAPH members training documentation to ensure compliance with data provider and funder requirements.</li><li>Provides onboarding and off-boarding support of NSAPH members to the research lab</li><li>Provides support for NSAPH project management</li><li>Performs other duties as assigned</li></ul>The Staff Assistant will observe a hybrid schedule, working at least three days a week in the office. Basic Qualifications<ul><li>3+ years of relevant experience is required; a combination of education and experience may be considered</li></ul>Additional Qualifications and SkillsThe following job-specific skills and competencies are preferred:<ul><li>Bachelor's Degree preferred</li><li>Harvard or other experience in academia</li><li>Experience providing complex administrative support in a high-profile environment with tact and diplomacy</li><li>Solid working knowledge of office processes and related computer software and electronic communications tools </li><li>Experience providing complex administrative support in a high-profile environment with tact and diplomacy</li><li>Solid working knowledge of office processes and related computer software and electronic communications tools</li><li>Experience working independently with minimal supervision</li><li>Experience handling complex and confidential information with discretion</li><li>Excellent computer skills, including proficiency with MS Office applications and web-based applications preferred</li><li>Experience being a flexible team player who can assist with other departmental duties</li><li>Strong communication and interpersonal skills</li><li>Works well across teams in supporting a variety of projects and constituencies preferred</li><li>Experience working in a fast-paced environment with multiple priorities</li><li>Strong organizational skills and attention to detail</li><li>Strong judgement &amp; discretion dealing with confidential information </li></ul>The following cultural competencies are also preferred:<ul><li>Awareness of and aptitude to appropriately and effectively understand, respect, and adapt to cultural and identity-based difference within group environments</li><li>Knowledge of and commitment to concepts and issues tied to social justice, diversity, equity, and inclusion </li><li>Skills related to creating and supporting an environment that allows for inclusion, effective intercultural engagement, and personal humility and authenticity</li></ul>Additional InformationJoin the Harvard T.H. Chan School of Public Health to support our mission of health research and education, and to be a part of the oldest institution of higher learning in the country! ----------<ul><li>The Harvard T.H. Chan School of Public Health does not provide visa sponsorship, now or in the future, for staff positions.</li><li>Harvard University requires pre-employment reference checks and background screenings.</li><li>This position has a 90&nbsp;day orientation and review period. The O&amp;R period will be waived for any internal Harvard employee transfers.</li></ul>---------- The health of our workforce is a priority for Harvard University. With that in mind, we strongly encourage all employees to be up to date on CDC-recommended vaccines.Work Format DetailsThis is a hybrid position that is based in Massachusetts. Additional details will be discussed during the interview process. All remote work must be performed within one of the Harvard Registered Payroll States, which currently includes Massachusetts, Connecticut, Maine, New Hampshire, Rhode Island, Vermont, Georgia, Illinois, Maryland, New Jersey, New York, Virginia, Washington, and California (CA for exempt positions only). Certain visa types and funding sources may limit work location. Individuals must meet work location sponsorship requirements prior to employment.BenefitsWe invite you to visit Harvard's Total Rewards website (<a href="https://hr.harvard.edu/totalrewards" target="_blank">https://hr.harvard.edu/totalrewards</a>) to learn more about our outstanding benefits package, which may include:<ul><li>Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.</li><li>Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.</li><li>Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.</li><li>Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.</li><li>Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.</li><li>Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.</li><li>Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.</li><li>Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.</li><li>Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.</li></ul>Job FunctionGeneral Administration Department Office LocationUSA - MA - Boston Job Code403033 Staff Assistant III Work FormatHybrid (partially on-site, partially remote) Sub-Unit------------ Salary Grade053DepartmentBiostatisticsUnion55 - Hvd Union Cler &amp; Tech Workers Time StatusFull-time Pre-Employment ScreeningIdentity Commitment to Equity, Diversity, Inclusion, and BelongingAt the Harvard T.H. Chan School of Public Health, we believe that diversity is integral to the Harvard experience and our mission of improving public health education, research and policy. Diversity of cultural backgrounds, identities, lived experiences, perspectives, and ways of understanding the world enriches our community and enables us to best meet the public health needs of the United States and the world. Ongoing learning and development related to diversity allows for both individual and institutional growth, and is necessary to foster and sustain a culture of inclusion. To achieve this, we are committed to ensuring equitable access to opportunities for learning, living, and working at the Harvard Chan School. We maintain an unwavering dedication to diversity, inclusion, and belonging as core to our institutional values and to actively counter, minimize, and address racism, sexism, xenophobia, homophobia, gender bias, and all forms of discrimination. Learn more about the School’s mission, objectives, and core values, our Principles of Citizenship, and our diversity, inclusion, and belonging initiatives. EEO StatementWe are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.LinkedIn Recruiter Tag (for internal use only)#LI-JW1

Staff Assistant III (Administrative Assistant)

ABOUT GREYSTARGreystar is a leading, fully integrated global real estate company offering expertise in property management, investment management, development, and construction services in institutional-quality rental housing, logistics, and life sciences sectors. Headquartered in Charleston, South Carolina, Greystar manages and operates more than $290 billion of real estate in 247 markets globally with offices throughout North America, Europe, South America, and the Asia-Pacific region. Greystar is the largest operator of apartments in the United States, manages more than 857,400 units/beds globally, and has a robust institutional investment management platform comprised of more than $76 billion of assets under management, including over $34 billion of development assets. Greystar was founded by Bob Faith in 1993 to become a provider of world-class service in the rental residential real estate business. To learn more, visit <a href="http://www.greystar.com" target="_blank">www.greystar.com</a>. JOB DESCRIPTION SUMMARYThis role is for an experienced Company Secretary to work with, and provide support to, the European business. This will include working closely with the legal, finance, investment, compliance and tax teams within the Greystar business and external service providers in the UK and Europe. This role will report to the Managing Director, Finance.JOB DESCRIPTIONKey Role Responsibilities<ul><li>Overall responsibility for ensuring our corporate entities in the UK and Europe comply with their respective company secretarial and administrative responsibilities (including maintaining statutory books, filing necessary documents, informing the registrar of key corporate changes and organising board meetings).</li><li>Managing relationships with UK administrators (where relevant) and overseas administrators (for European corporate activity), as well as taking overall responsibility for directing strategy with regard to administrator appointments</li><li>Responsibility for reporting status of all statutory filing requirements, and for monitoring / managing any changes in statutory regulations, as well as planning for and implementing procedural changes arising from these.</li><li>Review, and where applicable, work with stakeholders across the business to enhance processes, tools, systems, and methods for tracking, managing, and reporting progress on the completion and delivery of statutory filings, with a view to transitioning additional processes in-house.</li><li>Stay abreast of emerging issues, regulatory changes and company secretarial market practices in the real estate industry, providing updates to Greystar’s key business leaders as relevant, and recommend, develop and implement policies, practices, and other strategies to ensure compliance and mitigate or reduce risk.</li><li>Work with relevant internal and external advisors to set up and support new corporate entities in the UK and Europe and respond to inbound “KYC” (know your customer) requests &amp; due diligence processes from lenders, investors and other third parties.</li><li>Oversee and co-ordinate the liquidation of entities no longer required by the business.</li><li>Review corporate documents to opine on transactions that require board consent for each entity, board meeting frequency and delegation of authority process.</li><li>Support legal, compliance, finance and tax teams with transactions (acquisitions, financings, restructuring) from a corporate administration perspective.</li><li>Communicate and work with the legal and compliance team in Europe and the US as needed.</li></ul>Experience &amp; Skills<ul><li>Significant relevant experience in a company secretarial role with a good understanding of commercial processes, procedures and operational drivers.</li><li>Working knowledge of both UK and overseas incorporated entity compliance requirements.</li><li>Sound understanding of corporate governance issues.</li><li>Strong organisational and project management skills to juggle tasks and manage the workload with the ability to meet deadlines.</li><li>Have a methodical approach, with good attention to detail and the ability to communicate clearly and confidently at all levels.</li><li>Able to manage negotiations with a range of stakeholders.</li><li>A positive team player and attitude, with an adaptable and flexible approach along with ability to work collaboratively to drive results and support the wider team and business objectives.</li><li>Demonstrates willingness to be flexible and adaptable to changing priorities in a fast-paced environment, characterised by change and rapid growth.</li><li>Relevant experience gained in private equity / real estate would be advantageous.</li></ul>

Greystar

Director, Company Secretary

Job Description:1. GENERAL POSITION INFORMATIONPosition Name&nbsp;: Executive Assistant to the PresidentClassification: ExemptFTE: 1.0 Full-TimeWork Hours: 37.5 HoursDepartment/Division: Executive AdministrationSupervisor: PresidentBenefits: Comprehensive benefits package including employer paid and employer sponsored health, dental and vision insurance plan options. 403(b) retirement plan with up to 10% match after one year. Tuition waiver eligibility for UWS academic programs after one year of employment. Free and reduced cost care in the campus health center for employees and their immediate family members. Paid vacation, sick, wellness time and holidays.2. POSITION SUMMARY<ul><li>The Executive Assistant helps to ensure smooth and orderly operation for the Office of the President by providing administrative support to the President and members of executive leadership as identified/appropriate.Reporting todirectly to the President of the University, the Executive Assistant provides complex and confidential support requiring discretion, initiative, and sound judgement in matters of significance.&nbsp;</li></ul><ul><li>The primary responsibilities include coordinating calendars; support for Board of Trustees’ meetings and events, serving as Board liaison; arranging meetingsfor institutional events (both onsite and offsite); event logistics; assisting in preparation of documents and materials; developing and formatting presentations; processing paperwork; and providingassistance to students, employees, and the public as needed</li></ul><ul><li>This position requires a high degree of confidentiality and discretion and involves interactions with both internal and external constituents – staff, faculty, students, trustees, and partners.</li></ul><ul><li>Strong attention to detail, the ability to problem solveand to multi-task in a fast-paced environment are also necessary to meet the responsibilities of the position.&nbsp;</li></ul><ul><li>Establishes and maintainsa welcoming, hospitable and professional communication with the Board of Trustees, administration, staff, faculty, students and various other stakeholders of the university on behalf of the president and executive administration.&nbsp;</li></ul>3. KEY RESPONSIBILITIESScheduling and Managing Meetings/Events (55%):<ul><li>Facilitates flow of communication to and from the President’s office, receiving internal and external correspondence, prioritizing for review and/or response by the President and responding to time-sensitive matters.</li></ul><ul><li>Oversees and maintains the President’scalendars including organizing and ensuring notice to stakeholders for meetings and other gatherings involving or on behalf of the President. Manages other executive leaders’ calendars as appropriate.&nbsp;</li></ul><ul><li>Serves as liaisonfor the Board of Trustees, facilitating activities and matters of institutional significance for the Board on behalf of and in concert with the President.&nbsp;</li></ul><ul><li>Manages and coordinates administrative support for meetings including Board responsibilities, Board portal management, materials creation, dissemination, agenda-setting, minutes, etc.&nbsp;</li></ul><ul><li>Plans logistical arrangements for various meetings and events including but not limited to venue, catering, room accommodations, audiovisual, travel, etc. Provides logistical support for meetings via web conference platforms.</li></ul><ul><li>Prepares agendas and distributes materials for meetings; records minutes at meetings as assigned, ensures minutes are posted on the university’s internal document managementsystem.</li></ul><ul><li>Arranges and coordinates special eventsfor and on behalf of the President or other university leaders.</li></ul>Daily Functions to Support the Office of the President(35%):<ul><li>Acts as a liaison for the Presidentby answering incoming telephone calls, quickly imparting information and responding to requests and inquiries; appropriately routing calls, taking messages, and ensuring that communication to and from the President’s office is positive and effective.</li></ul><ul><li>Welcomes, prepares for, and assists visitors to the Office of the President.</li></ul><ul><li>Checks Office of the President email daily. Coordinate with president or executive team members to review and respond to inquiries.</li></ul><ul><li>Maintains appropriate and effective filing system for the Office of the President. Process confidential documents and records and ensure confidentiality of these records and relatedconversations.</li></ul><ul><li>Orders and manages office supplies for the Office of thePresident.</li></ul><ul><li>Completes and processes travel reimbursement forms; reconciles and reports credit card statements with receipts. Calculate mileage, per diem, lodging, and otherexpenses.</li></ul><ul><li>Processes and documents invoices for ExecutiveAdministration.</li></ul><ul><li>Performs other duties asassigned.</li></ul>Special Projects&nbsp;(10%):<ul><li>Researches, prioritizes and follows-up on multiple issues and concerns addressed to Office of the President, including those of a sensitive and confidential nature.</li></ul><ul><li>Executes special projects,implements and completes specific projects assigned by the Administrative Manager or Executive Administration.&nbsp;This may include varying levels of ability to initiate, plan, organize, oversee and complete complex tasks and events.</li></ul>4. UWS CORE VALUESBest Practices:&nbsp;We maintain high standards by using and integrating evidence across multiple disciplines.Curiosity:&nbsp;We are innovative, open minded, and forward thinking.Inclusiveness:&nbsp;We are respectful, mindful, and welcoming of different ways of being, thinking, and doing.Professionalism:&nbsp;We are responsible, respectful, and accountable.Student-Focus:&nbsp;We work for the common good of students’ academic and professional success.Whole-Person Health:&nbsp;We promote physical, mental and emotional wellness in all facets of the UWS experience.5. POSITION QUALIFICATIONSRequiredEducation &amp; Training: Bachelor’s degree or a combination of education and related workexperience.Experience: Minimum three (3) years’ experience as an assistant to a senior administrator or equivalent position.Related Knowledge, Skills &amp; Abilities: Computer Expertise: MS Office Suite (Word, Excel, PowerPoint, Outlook.); Adobe; e-mail applications; web conferencing systems ZOOM and web-based applications. Able to input, organize and evaluate basic and complex data and information in electronic format; Highly effective oral and written communication skills; Occasionally work evening and weekend hours as requested; Demonstrate ability to think quickly and act appropriately in emergency situations; Ability to adapt and adjust to last minute changes; Willing to learn and take on tasks of increasing responsibility.&nbsp;PreferredExperience: Previous higher education experience strongly preferred.Related Knowledge, Skills &amp; Abilities: Experience with Teams6. APPLICATION, SCREENING AND HIRING PROCESS:Screening of applicants will begin immediately, and the position will remain open until filled. To apply, please submit a resume and cover letter; you may attach your materials as Word or PDF documents.University of Western States conducts background checks for the finalist or finalists of staff and faculty positions. The type of background check will vary by position type.University of Western States offers a generous compensation and benefits package, as well as the opportunity to work for a leader in the field of education. To learn more about our competitive benefits and additional rewards, including generous paid time-off, medical and dental insurance coverage, life and disability insurance, retirement plan with employer contribution, multiple flexible spending accounts, tuition reimbursement, click the link below.<a href="https://www.uws.edu/about/employment/" target="_blank">https://www.uws.edu/about/employment/</a>University of Western States is an Equal Opportunity Employer.

University of Western States

<h4>Summary of Position</h4>The Administrative Assistant will handle the day-to-day administrative duties for the SVP, Brand &amp; Creative and SVP, Originals &amp; Digital Marketing. In addition to general administrative work, the Administrative Assistant will support calendar management, meeting coordination, travel arrangements, preparation of meeting materials and presentations, and tracking of deliverables. The ideal candidate for this role is driven, organized, professional, and interested in growing their career in entertainment marketing.<h4>Responsibilities</h4><ul><li>Manage and maintain executives’ calendars, assist in meeting preparation conference room setup, and schedule/ coordinate meetings, conferences, and teleconferences. Attend and take notes as applicable.&nbsp;</li><li>Screen incoming calls and correspondence and respond independently when appropriate</li><li>Manage a high level of communication with internal and external contacts, including internal staff, management, executive producers, and showrunners</li><li>Track team’s Holidays, Out of Office, and Announcements</li><li>Arrange domestic and international travel as needed</li><li>Prepare expense reports and departmental invoices, including coding, scanning, and reconciling; experience with Concur and/or other expense systems</li><li>Develop processes that simplify, automate, and add reliability to all departmental procedures</li><li>Create, update weekly, and maintain databases and key spreadsheets</li><li>Prepare agendas, decks and other materials for department meetings and presentations</li><li>Work with Facilities and IT team on office needs and to expedite technology requests</li><li>Maintain confidentiality and discretion for all conversations, meetings, and documents</li></ul><h4>Qualifications and Skills</h4><ul><li>Bachelor’s degree or relevant administrative experience</li><li>Strong computer skills including Outlook, Google Drive (Docs, Sheets, Slides)</li><li>Excellent organization, time, and project management skills</li><li>Exceptional written, verbal, and interpersonal communication skills and previous experience working with senior executives</li><li>Self-starter with the ability to multitask, prioritize, and work proactively in a fast-paced, high-volume, creative and deadline-oriented environment</li><li>Appropriate time management and prioritization, and close attention to detail</li></ul><h4>Nice to Haves</h4><ul><li>A passion for entertainment marketing and pop culture</li></ul><h4>About STARZ</h4>STARZ (<a href="http://www.starz.com" target="_blank">www.starz.com</a>), a Lionsgate company, is a leading media streaming platform committed to delivering premium content that amplifies narratives by, about and for women and underrepresented audiences. STARZ is home to the highly rated and first-of-its-kind STARZ app that offers the ability to stream or download STARZ premium content, as well as the flagship domestic STARZ® service, including STARZ ENCORE, 17 premium pay TV channels, and the associated on-demand and online services. STARZ is available across digital OTT platforms and multichannel video distributors, including cable operators, satellite television providers, and telecommunications companies. In February 2021, STARZ launched #TakeTheLead, a multi-faceted and innovative inclusion initiative expanding its existing efforts to improve representation on screen, behind the camera and throughout the company.<h4>Our Benefits</h4><ul><li>Full Coverage – Medical, Vision, and Dental</li><li>Annual discretionary bonus and merit increase</li><li>Work/Life Balance – generous sick days, vacation days, holidays, and Impact Day</li><li>401(k) company matching</li><li>Tuition Reimbursement (up to graduate degree)</li></ul><h4>Compensation</h4>$50,000 - $55,000<h4>EEO Statement</h4>Lionsgate is an equal employment opportunity employer. All employees and applicants are evaluated on the basis of their qualifications, consistent with applicable state and federal laws. In addition, Lionsgate will provide reasonable accommodations for qualified individuals with disabilities. Lionsgate will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of applicable state and federal law. &nbsp;

STARZ

Administrative Assistant

ABOUT GREYSTARGreystar is a leading, fully integrated global real estate company offering expertise in property management, investment management, development, and construction services in institutional-quality rental housing, logistics, and life sciences sectors. Headquartered in Charleston, South Carolina, Greystar manages and operates more than $290 billion of real estate in 247 markets globally with offices throughout North America, Europe, South America, and the Asia-Pacific region. Greystar is the largest operator of apartments in the United States, manages more than 857,400 units/beds globally, and has a robust institutional investment management platform comprised of more than $76 billion of assets under management, including over $34 billion of development assets. Greystar was founded by Bob Faith in 1993 to become a provider of world-class service in the rental residential real estate business. To learn more, visit <a href="http://www.greystar.com" target="_blank">www.greystar.com</a>. JOB DESCRIPTION SUMMARYProvides administrative support to the Managing Director and other senior managers in the division, coordinates and manages the scheduling of business meetings, conference calls, appointments, and other events. Acts as the liaison between the Managing Director and other team members, and others outside of the Company.JOB DESCRIPTION <ul><li>Maintains calendars for events and appointments for the Managing Director and other senior managers within the department by scheduling calls, appointments, and meetings, securing meeting space and meeting facilities, resolving scheduling conflicts as necessary to ensure effective use of time and resources, and preparing meeting materials and communications to attendees.</li><li>Manages the daily schedule and calendar for the Managing Director by reviewing and preparing for planned meetings and events, gathering materials, documents, and other materials needed in advance of the event, and being available as needed for follow-up and assistance during the scheduled event.</li><li>Makes travel arrangements for the Managing Director, visitors, dignitaries, and others as needed by making reservations and purchasing tickets, making hotel, rental car, and other travel accommodations, ensuring that materials and resources are available at destination locations, resolving travel-related conflicts or scheduling changes, and completing and submitting expense reports in a timely fashion.</li><li>Prepares proposals, presentations, memos, e-mails, reports, spreadsheets, letters, and other documents for internal and external distribution by drafting, proofreading and spell-checking documents, creating graphs, charts, and other graphic enhancements, and overseeing production, packaging, and distribution to appropriate audiences and recipients.</li><li>Reviews and/or assists in preparing budget, financial, and other administrative documents by analyzing and evaluating information, reconciling statements and documents, and coordinating with other department heads to discuss resource needs, issues, and questions.</li><li>Participates in or completes special projects and other assignments by planning and coordinating tasks and activities with other team members, contracting with vendors, service providers, and other internal or external resources as needed, leading and/or participating in meetings, and following through to complete specific tasks and activities.</li></ul>#LI-KD1The salary range for this position will be between $62,500 - $72,500.Additional Compensation:<ul><li>Corporate Positions:&nbsp;In&nbsp;addition to the base salary, this role may be eligible to participate&nbsp;in&nbsp;an annual bonus program based on&nbsp;individual and company performance.</li><li>Onsite Property Positions:&nbsp;In&nbsp;addition to the base salary, this role may be eligible to participate&nbsp;in weekly, monthly, and/or quarterly bonus programs.</li></ul>Robust Benefits Offered*:<ul><li>Competitive Medical, Dental, Vision, and Disability &amp; Life&nbsp;insurance benefits. Low (free basic) employee Medical costs for employee-only coverage; costs discounted after 3 and 5 years of service.</li><li>Generous Paid Time off. All new hires start with 15 days of vacation, 4 personal days, 10 sick days, and 10 paid holidays. Plus your birthday off after 1 year of service! Additional vacation accrued with tenure.</li><li>For onsite team members, onsite housing discount at Greystar-managed communities.</li><li>6-Week Paid Sabbatical after 10 years of service (and every 5 years thereafter).</li><li>401(k) with Company Match up to 6% of pay after 6 months of service.</li><li>Paid Parental Leave and lifetime Fertility Benefit reimbursement up to $10,000 (includes adoption or surrogacy).</li><li>Employee Assistance Program.</li><li>Critical Illness, Accident, Hospital&nbsp;Indemnity, Pet&nbsp;Insurance and Legal Plans.</li><li>Charitable giving program and benefits.</li></ul>*Benefits offered for full-time employees. For Union and Prevailing Wage roles, compensation and benefits may vary from the listed&nbsp;information above due to Collective Bargaining Agreements and/or local governing authority.Greystar will consider for employment qualified applicants with arrest and conviction records.CLOSING DATEOctober 27, 2024

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